Office Manager

2 weeks ago

Atlanta Georgia, United States Bohler Full time
Overview:
At Bohler, we empower the ambitious to become the accomplished. This greater purpose connects us with like-minded professionals, fosters meaningful relationships, and generates the alignment necessary to produce an unrivaled consulting and employment experience.

 

Our Atlanta, GA office is looking for an Office Manager who embodies this purpose.

 

What You'll Do:

Coordinate and compile status updates and reports on multiple projects throughout the various phases for internal and client use

Act as a liaison between clients, agencies, sub consultants and project managers

Prepare hearing folders and exhibits for use at public hearings

Prepare monthly billing spreadsheet and compare billing against proposals

Prepare monthly Amex statements and expense reports

Maintain calendar, and coordinate travel and meeting/conference/event logistics

Establish a systematic method for self and others to track time commitments and the completion of tasks

Format and edit letters, reports, and all other correspondence from draft stage to client-ready work

Follow an organized filing/document management process for electronic and paper documents

Develop and edit business documents from information provided with minimal guidance

Learn and maintain knowledge of appropriate practice/industry groups and client/engagement history

Identify and develop relationships with key internal and external client contacts gaining recognition as a business partner/resource

Financial coding and client billing, including analysis and reconciliation of financial data

Serve as resource regarding firm knowledge and other relevant business information

Answer multi-line phones and direct calls

Other duties as assigned

What You'll Need:

High School diploma or GED required, Associates/Bachelor’s degree in related discipline preferred

5+ years of experience in civil engineering, environmental, land planning, survey or related field

Proficiency with MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software, with ability to navigate Internet and use technical equipment appropriately

Working knowledge of financial coding and client billing processes, including analysis and reconciliation of financial data

Strong verbal and written communication skills (excellent spelling, grammar and proof-reading skills)

Experience with technical writing (transcribing, formatting technical reports & letters)

Self-starter with strong multi-tasking, time management, and follow-up skills. Proactive approach and ability to prioritize.

Ability to handle confidential documents and information with discretion and in a professional manner

Strong attention to detail while maintaining consistent work flow and meeting deadlines

Ability to work independently as well as part of a team

Ability to work under minimum supervision & resolve issues independently based on project/company standards and verification of facts prior to releasing documents to client or outside agencies

Excellent customer service skills to represent the organization with clients, affiliates and outside agencies and to efficiently obtain needed information

Excellent telephone skills to provide service to clients, affiliates and outside agencies

Ability to quickly absorb new information and build on newly-acquired skills

 

Why Bohler 

Bohler provides land development consulting and site design services to owners and developers across all commercial, institutional, and residential markets. Our team of experts works closely with top real estate professionals to identify opportunities and create successful land development projects that transform communities. 

  

The Bohler Way 

When driven people come together, the results are inspiring. Our unique culture, The Bohler Way, defines our values and the actions we take when we’re at our best. It positions us to deliver on our purpose and creates an environment where motivated people relentlessly pursue growth and accomplishment. 

 

Bohler is an equal opportunity employer and affords equal opportunity to all applicants and employees for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.

#LI-MG1

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