Accounts Receivable Coordinator

Found in: Resume Library US A2 - 2 weeks ago

Fresno California, United States Stardom Employment Consultants Full time
We are seeking a detail-oriented and proactive Accounts Receivable Coordinator to join our finance team. The Accounts Receivable Coordinator will be responsible for managing the day-to-day operations of the accounts receivable function, including invoicing, payment processing, and collections. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to effectively communicate with both internal and external stakeholders.

Responsibilities:

Invoicing and Billing:

Generate and distribute accurate invoices to customers in a timely manner.

Ensure that billing information is complete and compliant with contractual agreements.

Coordinate with sales and service teams to resolve any billing discrepancies or issues.

Payment Processing:

Receive and record incoming payments from customers via various payment methods, including checks, credit cards, and electronic transfers.

Apply payments to customer accounts accurately and promptly.

Reconcile payment records with bank deposits and accounting systems.

Collections Management:

Monitor accounts receivable aging reports to identify past due accounts and follow up with customers to secure payment.

Communicate with customers via phone, email, or mail to resolve payment issues and negotiate payment plans when necessary.

Escalate delinquent accounts to management for further action as needed.

Account Reconciliation:

Reconcile customer accounts to ensure that payments are applied correctly and account balances are accurate.

Investigate and resolve discrepancies between payment records and invoiced amounts.

Reporting and Analysis:

Generate and analyze accounts receivable reports, including aging reports, cash flow forecasts, and collection metrics.

Identify trends, issues, and opportunities for process improvements in accounts receivable management.

Customer Service:

Provide excellent customer service by responding to inquiries and resolving issues related to accounts receivable in a timely and professional manner.

Build and maintain positive relationships with customers to facilitate the collection process and promote customer satisfaction.

Requirements:

Bachelor's degree in Accounting, Finance, or related field preferred.

Proven experience in accounts receivable, billing, or related finance roles.

Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Excel.

Strong analytical and problem-solving skills.

Excellent communication and interpersonal skills.

Ability to multitask and prioritize tasks effectively in a fast-paced environment.

Detail-oriented with a high degree of accuracy in data entry and recordkeeping.

Experience with collections processes and negotiation techniques is a plus.

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