Accounts Receivable Specialist
4 weeks ago
Responsibilities:
Generate and issue accurate and timely invoices to customers based on sales orders, contracts, and billing schedules.
Ensure all invoices are properly coded, priced, and documented, and address any discrepancies or issues promptly.
Monitor accounts receivable aging reports and follow up with customers to collect outstanding balances through phone calls, emails, and other communication methods.
Negotiate payment arrangements and terms with customers as needed, and document all collection efforts and interactions.
Reconcile customer accounts and resolve any billing discrepancies or disputes in collaboration with internal departments and customers.
Process customer payments received via checks, credit cards, ACH, or wire transfers, and apply payments accurately to customer accounts.
Investigate and resolve any payment discrepancies or posting errors, including processing adjustments and refunds in accordance with company policies.
Maintain accurate accounts receivable records and documentation, including customer profiles, payment history, and collection notes.
Assist with month-end closing activities, including revenue recognition, accruals, and reconciliations, and provide support for audits and financial reporting.
Stay updated on industry regulations and best practices in accounts receivable processes, and recommend process improvements to enhance efficiency and effectiveness.
Qualifications:
2+ years of experience in accounts receivable or related finance role.
Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite.
Strong analytical and problem-solving skills, with attention to detail and accuracy.
Excellent communication and interpersonal skills, with the ability to build rapport and negotiate effectively with customers.
Ability to prioritize tasks and manage multiple deadlines effectively in a fast-paced environment.
Strong organizational and time management skills, with a focus on efficiency and productivity.
Ability to work independently as well as collaboratively within a team environment.
Experience with electronic payment processing systems and familiarity with ERP systems is a plus.
Knowledge of basic accounting principles and practices, including revenue recognition and financial reporting.
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