Office Manager

5 days ago

Dallas, Texas, United States Babich & Associates Full time $60,000 - $90,000 per year

Key Responsibilities:

Financial Management

Daily Tasks:

  • Record company credit card and petty cash expenses in accounting software
  • Input vendor bills for accounts payable
  • Record and deposit incoming payments
  • Email daily reconciliations and financial summaries to leadership
  • Organize reimbursable expenses for tax documentation
  • Coordinate with facility management regarding rent, maintenance, and service requests
  • Manage IT and printing service providers for office operations
  • Assist with additional tasks as needed

Weekly Tasks:

  • Generate and deliver cash flow forecasts, bank reconciliations, and accounts receivable updates
  • Follow up on outstanding client payments
  • Compile weekly employee timesheet summaries

Monthly Tasks:

  • Collaborate with leadership to project upcoming invoicing
  • Issue client invoices for services and reimbursements
  • Review and process staff expense reimbursements
  • Settle recurring monthly bills
  • Verify third-party service charges
  • Reconcile all bank accounts
  • Submit state sales tax returns
  • Track employee hours per project
  • Share accounting data with external tax professionals
  • Onboard new clients into company systems and assign internal codes

Annual Tasks:

  • Conduct year-end financial reconciliation and archive files
  • Submit required tax documents (e.g., 1099 forms)
  • Renew required business certifications
  • Manage professional license renewals for company principals
  • Oversee annual contract renewals for vendors and service providers
  • Coordinate with accountant for corporate tax filings

Human Resources Support

As Needed:

  • Book business travel and distribute travel funds
  • Administer semi-monthly payroll
  • Handle annual tax documentation for employees and contractors
  • Support employees with payroll and benefits inquiries
  • Manage time-off records and policy enforcement
  • Oversee health insurance renewals and employee education
  • Prepare offer letters and onboard new hires (HR systems, payroll, benefits, IT setup)
  • Offboard departing employees across all systems and services

Office & Administrative Tasks

  • Answer incoming phone calls
  • Sort and distribute daily mail and deliveries
  • Coordinate office clean-up and presentation ahead of special visits
  • Provide general administrative support as needed

Marketing & Proposals

  • Support proposal development and submission
  • Assist in preparing marketing collateral and promotional materials
  • Manage branded material inventory
  • Collaborate with leadership on occasional special projects

Procurement Responsibilities

  • Issue purchase orders and process vendor payments
  • Coordinate procurement between team members, clients, and suppliers
  • Maintain detailed tracking spreadsheets for purchases
  • Expedite outstanding orders regularly
  • Reconcile procurement budgets with purchase records

Key Qualifications:

  • Bachelor's degree in Business, Finance, or related field
  • Proficient in QuickBooks (desktop and/or online) and Microsoft Office Suite
  • Understanding of general business tax regulations
  • Strong attention to detail and organizational skills
  • High level of discretion and integrity
  • Proactive, solutions-oriented mindset
  • Capable of working independently without frequent supervision
  • Strong interpersonal skills and the ability to maintain a collaborative work environment
  • Ability to adapt to shifting priorities and unexpected challenges

What You Bring:

  • A commitment to operational excellence and confidentiality
  • A positive attitude and a willingness to go above and beyond
  • Ownership of responsibilities with a problem-solving approach
  • Ability to support a diverse team and maintain office morale
  • Willingness to grow with the role and company over time

  • Office Manager

    5 days ago

    Dallas, Texas, United States Vedder Price Full time $90,000 - $120,000 per year

    Vedder Price's Dallas office is seeking an Office Manager. The Office Manager manages the daily office operations and support staff activities for the Vedder Price Dallas office. The Office Manager is expected to apply organizational and communication skills while displaying a positive, high energy, client service attitude within the Firm. This position is...

  • Office Manager

    4 days ago

    Dallas, Texas, United States Texas Paint & Wallpaper Full time $52,000 - $96,000 per year

    OverviewWe are seeking a dynamic and highly organized Office Manager to lead the daily operations of our office environment. This vital role combines administrative excellence with team leadership, ensuring that our workplace runs smoothly, efficiently, and professionally. As an Office Manager, you will oversee a wide range of responsibilities, from managing...

  • Office Manager

    3 days ago

    Dallas, Texas, United States GI ALLIANCE Full time $100,000 - $120,000 per year

    GI Alliance is seeking an experienced Office Manager.Duties of this position include, but are not limited to, the following:Position purposeResponsible for personnel management and oversight of clinic operations. Responsible for the enforcement of clinic policies and procedures. Responsible for managing the daily operations of the...

  • Office Manager

    5 days ago

    Dallas, Texas, United States Colleague Full time $65,000 - $70,000 per year

    Job Description:We are seeking a dynamic and detail-oriented Office Manager to handle the day-to-day administrative and operational activities of our organization. This role is essential in ensuring a productive, organized, and positive workplace environment. The ideal candidate is proactive, adaptable, and thrives on keeping operations running seamlessly...

  • Office Manager

    3 days ago

    Dallas, Texas, United States Thirty-Four Commercial Full time $40,000 - $60,000 per year

    Job DescriptionThirty-Four is looking for a polished, personable, and dependable Office Coordinator to serve as the first point of contact for our tenants, guests, and team members. The ideal candidate is friendly andapproachable yet professional and detail-oriented, able to manage inquiries and resolve issues withcare and accuracy. A customer-focused...

  • Office Manager

    5 days ago

    Dallas, Texas, United States JPS Graphics Corporation Full time $45,000 - $65,000 per year

    JPS Books + Logistics - Company OverviewAt JPS Books + Logistics, we enrich lives by producing physical learning materials. Our multigeneration, family-owned business has been a cornerstone of the Dallas-based printing community for over 45 years. Evolving from a small start-up to an at-scale manufacturing plant, we now produce over a million books annually,...

  • Office Experience Manager

    10 hours ago

    Dallas, Texas, United States Tower Street Insurance Full time

    About the RoleWe're seeking a highly organized, proactive professional to serve as the Office Experience Manager. This role supports executive leadership while managing office operations, employee engagement, and client experience initiatives. The ideal candidate thrives in a fast-paced environment, balances multiple priorities with ease, and brings both...

  • Pod Office Manager

    24 hours ago

    Dallas, Texas, United States Pringle Technologies Inc Full time $35,000 - $40,000 per year

    Job Description: Office Manager (Addison, TX)Location: Metro Dallas Area (must live within a reasonable commuting distance)Job Type: Full-time, In-personSalary: $35,000 to $40,000 per yearAbout the RolePringle Robotics is seeking an Office Manager to support our Addison Pod. This role is critical to ensuring smooth day-to-day operations within the pod. While...

  • Office Manager

    11 hours ago

    Dallas, Texas, United States MV Transportation Full time $45,000 - $65,000 per year

    OverviewIf you reside in California, please see our California Applicant Privacy Policy for more information about our data handling practices and your data rights.ResponsibilitiesMV Transportation is seeking an Office Manager for processing/data entry and reconciliation of payroll related items, report generation and client billing, division PO...

  • Manager, Executive Officer

    3 days ago

    Dallas, Texas, United States VMG Health Full time $90,000 - $120,000 per year

    Job TypeFull-timeDescriptionVMG Health supports a nationwide network of clients with over 70,000 engagements, exclusively in the healthcare industry. Our national client base ranges from large health systems to small practices and everything in between, including investors and private equity firms. VMG Health provides a solutions-oriented approach to client...