Office Manager

Overview

We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our office environment. This vital role combines administrative excellence with team leadership, ensuring that our workplace runs smoothly, efficiently, and professionally. As an Office Manager, you will oversee a wide range of responsibilities, from managing schedules and vendor relationships to supervising administrative staff and maintaining office systems. Your proactive approach and exceptional communication skills will foster a productive and welcoming atmosphere for all team members and visitors alike. This position offers an exciting opportunity to make a significant impact on our company's operational success while supporting a positive work culture.

Responsibilities

• Oversee daily office operations, ensuring all administrative functions run seamlessly and efficiently.
• Manage calendar scheduling for executives and team members, coordinating meetings, appointments, and company events with precision.
• Supervise administrative staff, providing training, guidance, and support to foster a high-performing team.
• Coordinate event planning activities for company meetings, training sessions, and special events to promote engagement and collaboration.
• Handle vendor management by negotiating contracts, overseeing service delivery, and maintaining positive relationships with suppliers.
• Handle Accounts receivables for credit accounts.
• Plan follow up calls to lead in accounts receivabales.
• Assist Purchasing Director in incoming Accounts Payables Purchase Orders from Vendors.
• Maintain accurate bookkeeping records using QuickBooks or similar accounting software; oversee payroll processing in collaboration with HR or finance teams.
• Manage office supplies inventory, order necessary materials, and ensure the workspace remains organized and welcoming.
• Supervise front desk operations including multi-line phone systems, phone etiquette, visitor management, and general reception duties.
• Implement filing systems—both digital and physical—to ensure easy retrieval of documents while maintaining confidentiality standards.
• Assist with budgeting activities by tracking expenses and preparing reports to support financial planning efforts.
• Support medical office management tasks if applicable, including appointment scheduling and patient record organization.
• Ensure compliance with office policies and procedures while fostering a positive work environment that encourages teamwork and professional growth.

Experience

• Proven experience in office management or administrative leadership roles within a professional setting.
• Demonstrated supervisory experience managing teams or staff members effectively.
• Strong proficiency in QuickBooks for bookkeeping and payroll management; familiarity with other accounting or HR software is a plus.
• Extensive experience in schedule management, calendar coordination, and event planning to support organizational needs.
• Skilled in vendor management—negotiating contracts, evaluating service quality—and maintaining productive supplier relationships.
• Background in human resources functions such as onboarding, employee records management, training & development initiatives.
• Familiarity with medical office procedures is advantageous but not required; relevant experience will be considered favorably.
• Excellent communication skills—both verbal and written—and exceptional organizational abilities to handle multiple priorities simultaneously.
• Experience working with multi-line phone systems, front desk operations, filing systems (digital & physical), and general clerical duties in an office environment. Join us as an Office Manager to lead our administrative efforts with enthusiasm Your proactive approach will ensure our office operates at peak efficiency while fostering a vibrant workplace culture that values teamwork, professionalism, and continuous improvement.

Job Type: Full-time

Pay: $ $28.24 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person