Luxury Real Estate Transaction Coordinator

Company Description

Maison Bezalel Global Properties, powered by The Sears Group with over 30 years of distinguished experience, is a premier luxury real estate advisory headquartered in Texas. Maison Bezalel crafts a portfolio of exclusive properties with refined design and unparalleled locations. Renowned for its unwavering commitment to white-glove service and client discretion, Maison Bezalel delivers bespoke living experiences and strategic investment opportunities for high-net-worth individuals, entrepreneurs, and global investors. The firm's specialized divisions cater to elite clientele, offering confidential, high-touch advisory services and exclusive lifestyle properties.

Role Description

We're seeking a
Luxury Real Estate Transaction Coordinator
who thrives in a high-touch, fast-moving environment and values both precision and professionalism.

This role oversees every stage of the transaction, from executed contract to closing, ensuring that each client experience reflects Maison Bezalel's reputation for excellence and discretion.

This is a
1099 independent-contractor position, paid per transaction at closing.

Based on
performance, volume, and consistency
, this opportunity
may transition into a permanent salary or retainer role after six months.

This is a contract remote role for a Luxury Real Estate Transaction Coordinator. The Coordinator will be responsible for managing transaction processes, liaising with clients, preparing and reviewing contracts and leases, and providing administrative support. Daily tasks include coordinating with real estate agents, maintaining document compliance, performing data entry, and ensuring timely completion of transactions. The role requires excellent communication and customer service skills to maintain client relations and ensure a smooth transaction experience.

Key Responsibilities

• Manage all administrative aspects of buyer and seller transactions through to closing.
• Track and communicate key deadlines including
  escrow periods, inspection timelines, financing contingencies, and closing dates.
• Maintain organized transaction files using
  Dotloop
  or similar management systems.
• Communicate clearly and professionally with clients, title companies, lenders, inspection, and cooperating agents.
• Understand
  buyer and seller agency relationships
  , ensuring documents, communications, and actions align with brokerage and compliance standards.
• Create and post
  MLS listings
  , curate
  luxury-level property descriptions
  that match photography, and ensure listing data accuracy.
• Extract, analyze, and interpret data from the MLS to identify
  potential opportunities for clients
  , such as market trends, off-market listings, and comparable properties.
• Coordinate signatures, addenda, and amendments with precision and compliance.
• Provide transaction updates to agents and clients, ensuring timely closings.
• Support listing setup, marketing coordination, and presentation materials for
  luxury, farm, ranch, and equestrian
  properties.

Qualifications

• 2+ years
  of experience as a Transaction Coordinator, Real-Estate Assistant, or in Business Development.
• Strong understanding of
  buyer and seller agency
  and their respective roles in real-estate transactions.
• Demonstrated proficiency in
  MLS systems,
  creating, posting, extracting data, and maintaining listing accuracy.
• Experience using
  Dotloop
  or other transaction-management platforms.
• Excellent written and verbal communication; refined email and phone etiquette.
• Highly organized, detail-oriented, and capable of managing multiple transactions simultaneously.
• Residential experience required;
  commercial experience a plus.
• No real-estate license required, but
  industry knowledge and transaction fluency
  are essential.

Compensation

• Commission-based
  , paid per transaction at closing.
• Performance review after six months
  for potential transition to
  salary or retainer
  .

Ideal Candidate

You're proactive, detail-oriented, and client-focused. You understand the rhythm of real estate, balancing deadlines with human connection. You recognize that in luxury, precision and presentation aren't optional, they're expected.