Real Estate Services Coordinator

6 days ago

Houston, Texas, United States Metasys Technologies Full time $40,000 - $70,000 per year

Real Estate

Services Coordinator

Location: Houston, TX Onsite)

Duration: 10/1/2025 – 1/31/2026 (potential for extension)

Hours: Monday – Friday | 8:00 AM – 5:00 PM

Summary

The Administrative Services Coordinator will provide administrative support to a department or manager. Responsibilities include handling phone calls, greeting customers, resolving inquiries, and assisting with a variety of office and financial tasks.

Looking for someone with experience in commercial real estate, particularly in commercial office settings and/or as a property administrator.

Key Responsibilities

  • Administrative Support
  • Provide general office assistance including document handling, filing, and coordination of routine tasks.
  • Draft, prepare, and distribute correspondence.
  • Manage calendars, schedule meetings, and handle travel arrangements.
  • Coordinate meeting logistics, filing, and copying.
  • Communication & Customer Service
  • Answer, screen, and forward incoming calls.
  • Greet customers and resolve inquiries or complaints.
  • Manage email correspondence, ensuring timely and professional responses.
  • Property & Lease Administration
  • Maintain tenant, vendor, and property files (insurance certificates, lease abstracts, etc.).
  • Open work orders, coordinate vendors, and monitor status of assigned work.
  • Assist in preparing and maintaining lease administration documents (lease abstracts, set-Client, changes, and reports).
  • Financial Support
  • Code invoices for payment, enter them into the accounting system, and forward originals to accounting.
  • Administer accounts payable and receivable processes.
  • Prepare A/R status worksheets and perform reconciliations.
  • Initiate rent collection correspondence or calls with tenants (as allowed by state regulations).

Required Skills

  • Hiring manager is specifically looking for candidates with experience in commercial real estate, particularly in commercial office settings and/or as a property administrator.
  • Strong comprehension of instructions and ability to ask clarifying questions.
  • Proficiency in writing routine reports and correspondence.
  • Ability to handle client and coworker inquiries or complaints effectively.
  • Confident in presenting information to internal departments.
  • Basic knowledge of financial terms and principles (percentages, simple calculations).
  • Ability to solve problems and apply analytical skills in standard situations.

Qualifications

  • Education: High School Diploma or GED
  • Experience: 0–2 years in an administrative or related role

Technical Skills

  • Proficiency in Microsoft Office Suite
  • Basic computer skills
  • Strong email and inbox management

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