Executive Assistant, Legal

About Invesco

As one of the world's leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco.

What's in it for you?

Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including:

• Flexible paid time off
• Hybrid work schedule
• 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution
• Health & wellbeing benefits
• Parental Leave benefits
• Employee stock purchase plan

Job Description

About the Role:

Provides administrative and secretarial support to management teams or product areas. Uses business software applications to prepare correspondence, reports, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Arranges business travel, coordinates meeting arrangements and tracks expenses.

Responsibilities of the Role:

• Provide a range of administrative support to the Head of Legal - Americas and other senior Legal Department leaders.
• Maintain calendars and schedules for meetings, appointments, travel, and conference calls.
• Coordinate and facilitate meetings including booking conference rooms, scheduling with participants, working with IT on audio/visual needs, catering, preparing for and hosting external visitors.
• Book domestic and international travel.
• Create and manage expense reimbursement reports and receipts.
• Establish, process and manage payment of law firm invoices.
• Maintain electronic and paper files – onsite and with third party storage vendors; scan documents as needed.
• Proactively create and edit agendas, presentations, and other materials for meetings.
• Conduct general, non-legal research, compile information, and prepare presentations for Invesco senior leaders, internal clients, and Boards of Directors.
• Provide consistent, error-free support for Board meetings including communications with Board members, scheduling meetings, and coordinating executive calendars.
• Assist with new hire onboarding, as needed.
• Support process improvement and efficiency initiatives, including the utilization of technology and other tools in accordance with the responsibilities of the role.
• Assist with the maintenance of and document uploading for the dept-wide SharePoint document repository.
• Proactively identify and act on additional opportunities to support leaders.
• Consistently demonstrate attention to detail and produce accurate, high-quality output.
• Utilize DocuSign to obtain digital signatures and execute documents.
• Provide backup support for other Legal Dept Administrative Assistants as needed.
• Maintain positive working relationships and active engagement with senior assistants across the firm.
• Notarize documents as requested.
• Special projects as assigned.

Requirements of the Role:

• Located in Houston, TX.
• 10 years of administrative or professional office experience.
• Familiarity with the investment management industry is a plus but is not required.

• Familiarity with a variety of legal concepts, practices and procedures preferred but is not required.

• Outstanding organizational skills and attention to detail.

• Ability to anticipate leaders' needs; and support leaders with limited direction.
• Expert level verbal and written communication skills and strong emotional intelligence.
• An approachable, friendly, professional, and confidence-inspiring disposition and demeanor.
• A "team first" mentality and a growth mindset.
• Flexibility and an ability to set priorities to handle, manage, and switch among multiple tasks in a fast-paced environment while meeting deadlines.
• Expert proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams. Proficiency with SharePoint and PowerBI preferred but not required.
• Ability to work independently and proactively while maintaining a customer service-oriented attitude in a demanding and changing environment.
• Highest level of integrity and ability to handle confidential and sensitive material in a highly professional manner.
• Sound judgment, professional maturity, willingness to take responsibility, and initiative to make decisions within the scope of responsibilities.
• Ability to work late hours / overtime on short notice.
• Willingness to report to work in person 4-5 days a week.

• TX notary license, or willingness to obtain one.

• A bachelor's degree and/or equivalent work experience.

Full Time / Part Time

Full time

Worker Type

Employee

Job Exempt (Yes / No)

No

Workplace Model

Pursuant to Invesco's Workplace Policy, employees are expected to comply with the firm's most current workplace model, which as of October 1, 2025, includes spending at least four full days each week working in an Invesco office. This reflects our belief that spending time together in the office helps us build stronger relationships, collaborate more easily, and support each other's growth and development.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.

Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.