Virtual Clinic Coordinator, Virtual Practice Administrator, Clinic Administrator

Join Our Dynamic Team at MVP Mindset Sport & Performance PsychologyAre you an organized, tech-savvy professional who thrives in fast-paced environments and loves helping others succeed? Are you ready to make a real impact in a growing sport and performance psychology practice that helps athletes and high performers thrive—on and off the field?Be the Heart of Our Team. We'll Support the Rest.At MVP Mindset Sport & Performance Psychology, our Clinic Coordinator is the backbone of our practice. You keep everything running smoothly so our sport psychologists can focus on what they do best—helping clients build mental strength, confidence, and resilience.We know your work matters. That's why we make sure you're supported, appreciated, and empowered to grow.Here's what you'll enjoy with us:Flexible remote hoursCompetitive compensationCollaborative, innovative, and supportive team cultureMeaningful workProfessional growth opportunitiesYou'll be joining a team that values collaboration, kindness, and growth—for our clients, for our therapists, and for you.Our VisionTo help athletes and high-performers cultivate confidence, focus, and balance—so they can excel in sport and in life.Our Core ValuesWe believe in the power of sport. We believe in the power of sport to change a life, community, and the world.Whole Athlete Focus: We care for and support the person behind the performance.Team Over Ego: Collaboration and communication drive our success.Process > Outcome: We promote focusing and enjoying the process over the outcome to enhance overall life enjoyment and performance.Integrity & Excellence: We do what's right, with professionalism and purpose.What You'll Do:Client Care: Be the first point of contact for clients, managing inquiries with professionalism, warmth, and efficiency.Scheduling & Systems: Manage calendars, coordinate appointments, and oversee our virtual practice management systems.Billing & Documentation: Process payments, track invoices, ensure forms and records are complete and organized.Team Support: Communicate with therapists, track workflows, and help streamline daily operations.Quality Assurance: Ensure a smooth, confidential, and high-quality client experience at every step.You're a Great Fit If You:Have exceptional organizational and communication skills.Are a self-starter, detail-oriented, reliable, and proactive—you anticipate needs before they arise.Thrive working independently in a virtual environment.Are tech-savvy (comfortable with Google Workspace, Dropbox, Loom, Canva, Excel, PowerPoint, Facebook, Instagram, and Jane practice management software).Have experience in mental health administration, customer service, or medical office supportAre passionate about mental performance, psychology, or helping people reach their goalsPreferred Qualifications:2–3 years of administrative, client services, clinic coordinator or practice manager experience (mental health or medical office preferred)Psychology or related undergraduate background (a plus, not required)Familiarity with online scheduling or EMR systemsSkills & Attributes of Our Ideal Candidate:Dynamic, self-motivated individual with the ability to work independently, proactively, and well under pressure.Strong communication skills with the ability to communicate professionally and compassionately.Confidence in sharing ideas and constructive feedback to help us grow.Ability to juggle multiple projects simultaneously, meeting deadlines and keeping promises.Tech-savvy, with experience using Google Drive Suite, Gmail, Dropbox, Canva, Facebook, Instagram, Later, Excel, PowerPoint, Mac, and Windows.Knowledge of Jane App Practice Management Software is an asset.An appetite for innovation and simplicity with a strong process orientation.Ability to work autonomously and collaboratively with a talented team.Application Process: Please submit your CV/resume and cover letter to For more info on our practice, check out our current website:Accommodations available upon request.Job Type: Part-timePay: From $24.00 per hourExpected hours: 10 – 15 per weekBenefits:Flexible scheduleWork Location: Remote