US - Virtual Office Admin

2 days ago

Remote, Oregon, United States Careerzentro LLC Full time $29,760 - $62,400 per year

Company Overview:

We are a growing company seeking an experienced and highly organized Virtual Office Administrator to manage day-to-day administrative operations. This role is ideal for someone who thrives in a structured environment, can multitask effectively, and ensures smooth business operations while working remotely.

Position Summary:

The Virtual Office Administrator will handle administrative, operational, and communication tasks that support company efficiency. You will serve as a central point of contact for management, team members, and external partners, ensuring processes are followed and priorities are met.

Key Responsibilities:

  • Manage daily administrative operations, including scheduling, email correspondence, and document organization
  • Maintain digital filing systems and ensure data accuracy across all platforms
  • Coordinate meetings, track action items, and prepare reports as required
  • Assist in preparing and updating standard operating procedures (SOPs) and internal documents
  • Support HR tasks such as onboarding, timesheet monitoring, and attendance tracking
  • Oversee task management and workflow coordination for remote team members
  • Communicate effectively with management to provide updates on ongoing administrative projects
  • Handle ad-hoc requests and provide executive-level administrative support when needed

Qualifications:

  • Proven experience as an Office Administrator, Executive Assistant, or Operations Coordinator (virtual or on-site)
  • Strong organizational and multitasking abilities
  • Proficiency in Microsoft Office Suite, Google Workspace, or similar platforms
  • Excellent communication skills, both written and verbal
  • Ability to manage confidential information with discretion
  • Strong problem-solving skills and a proactive attitude
  • Experience with project management tools or CRM systems (preferred but not required)

Work Environment:

  • Fully remote position with flexible working hours
  • Collaborative and supportive work culture
  • Ongoing training and opportunities for professional growth

Job Type: Full-time

Pay: $ $30.00 per hour

Expected hours: 40 per week

Benefits:

  • Health insurance
  • Paid time off
  • Referral program

Work Location: Remote

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