Administrative Assistant/Project Accounting Specialist
23 hours ago
- Minimum 3 yrs. of progressively responsible experience performing routine office clerical functions.
- Minimum 5 yrs. of experience in administration of facility construction contracts.
- High school required; some college study preferred.
- Demonstrates knowledge of current computing technologies and software applications appropriate tot he position's job responsibilities.
- Proficiency in basic Microsoft Office software.
- Ability to communicate effectively, both orally and in writing.
- Ability to deal effectively with the public.
- Must demonstrate competency by passing the appropriate clerical examination.
- Assist in financial analysis by making computations and comparisons.
- Assist professional staff members in performing assigned technical tasks under immediate supervision.
- Answers the telephone, responds to inquiries and provides information pertaining to procedural operations of the department.
- Provides information by telephone and through correspondence on requirements concerning construction requirements (insurance, licenses, bonds, signatures, specifications, bid procedures, change orders, payments, etc.
- Maintain records and files on construction projects, including review of specification forms, contracts and related documents.
- Establishes and maintains control procedures for processing incoming correspondence and action documents.
Composes moderately to highly complex correspondence for supervisor's signature. - Opens and distributes mail; assembles materials for use by supervisor.
- Prepares payroll, travel reports, etc. for department as directed.
- Orders supplies, initiates purchase orders, and authorizes payment for items received.
- Maintains department/division personnel records. Processes personnel paperwork related to newly hired department/division employees.
- Performs light accounting functions and maintains budget records.
- Coordinates preparations for workshops, meetings and seminars.
- Maintains complex filing systems and records as required.
- Codes, classifies, posts and consolidates information for reports.
- Follows adopted policies and procedures in accordance with Miami-Dade County Public Schools priorities.
- Maintains confidentiality regarding department and business matters
- Performs related duties as required or assigned.
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