HireLogic Search Group | Construction Project Administrator

3 weeks ago


miamidade county, United States HireLogic Search Group Full time

Construction Project Administrator


Join a Dynamic Real Estate Development Team

Our client, a leading real estate development firm, is seeking a highly organized and detail-oriented Construction Project Administrator to join their team. This is an excellent opportunity for someone with a strong administrative background, financial acumen, and experience in the construction industry.


Job Description:

As a Construction Project Administrator, you will play a vital role in supporting project managers, contractors, developers, and the accounting team to ensure the smooth operation of ongoing construction projects. You will be responsible for managing financial documentation, tracking expenses, coordinating with contractors, and providing general office support.


Key Responsibilities:

  • Disbursements & Documentation: Ensure timely and accurate disbursement of funds, and track project-related expenses (both incoming and outgoing).
  • AIA Documentation: Work with the bank to complete AIA forms and ensure proper documentation of change orders.
  • Contractor & Developer Interaction: Communicate regularly with contractors and developers to obtain invoices, resolve issues, and process documentation.
  • Project Budgeting & Financial Tracking: Maintain and modify project budgets, ensuring compliance with financial guidelines and tracking project spending. Use Excel to manage and analyze budget data (pivot tables, VLOOKUPs).
  • QuickBooks: Assist in data entry for QuickBooks, working closely with the bookkeeper to ensure accurate project financial records.
  • Expense Reconciliation: Identify and track non-bank-covered project costs and determine appropriate payment sources in collaboration with the bookkeeper.
  • General Office Support: Provide administrative assistance as needed, including copying, scanning, filing, and maintaining company records.
  • Communication & Coordination: Serve as a liaison between project managers, contractors, and financial institutions to ensure smooth project operations.


Qualifications:

  • Experience in construction administration or a related field.
  • Strong knowledge of construction financial documentation, including AIA forms and change orders.
  • Proficiency in Excel (pivot tables, VLOOKUPs) for budget tracking and data management.
  • Experience with QuickBooks and basic accounting principles.
  • Strong communication and organizational skills.
  • Ability to multitask and work effectively in a fast-paced environment.
  • Detail-oriented with a focus on accuracy and deadlines.


The ideal candidate will be looking for part-time work, although full-time may be considered.



  • miami-dade county, United States HireLogic Search Group Full time

    Construction Project AdministratorJoin a Dynamic Real Estate Development TeamOur client, a leading real estate development firm, is seeking a highly organized and detail-oriented Construction Project Administrator to join their team. This is an excellent opportunity for someone with a strong administrative background, financial acumen, and experience in the...


  • Miami-Dade County, United States HireLogic Search Group Full time

    Construction Project AdministratorJoin a Dynamic Real Estate Development TeamOur client, a leading real estate development firm, is seeking a highly organized and detail-oriented Construction Project Administrator to join their team. This is an excellent opportunity for someone with a strong administrative background, financial acumen, and experience in the...


  • Miami-Dade County, United States HireLogic Search Group Full time

    Construction Project AdministratorJoin a Dynamic Real Estate Development TeamOur client, a leading real estate development firm, is seeking a highly organized and detail-oriented Construction Project Administrator to join their team. This is an excellent opportunity for someone with a strong administrative background, financial acumen, and experience in the...


  • miami-dade county, United States HireLogic Search Group Full time

    Senior Field RecruiterAre you passionate about talent acquisition and looking for an opportunity to make a real impact in a fast-growing organization? Our client is seeking a dynamic Senior Field Recruiter to join their team. If you're a strategic thinker, a relationship builder, and thrive in a high-energy environment, this role is perfect for...


  • miami, United States HireLogic Search Group Full time

    Job Title: Vice President, REOSummary: The REO Vice President will manage a diverse commercial real estate portfolio and lead a team of Asset Managers and Analysts to maximize returns, reduce costs, and drive corporate goals. This role requires strong market knowledge, asset management expertise, and project management experience. The VP will collaborate...


  • miami, United States HireLogic Search Group Full time

    Job Title: Vice President, REOSummary: The REO Vice President will manage a diverse commercial real estate portfolio and lead a team of Asset Managers and Analysts to maximize returns, reduce costs, and drive corporate goals. This role requires strong market knowledge, asset management expertise, and project management experience. The VP will collaborate...


  • miami, United States Professional Search Advisors Full time

    CONSTRUCTION PROJECT MANAGER Professional Search Advisors is seeking a Project Manager to work on the Owner's Rep side with a Construction Project Management Firm to oversee and manage all aspects of real estate development projects for Healthcare or Sports/Entertainment organizations. The Project Manager will be responsible for coordinating and managing all...


  • Miami, Florida, United States Raymond Search Group Full time

    Raymond Search Group seeks an experienced Construction Project Manager to lead our project execution efforts. This role requires a self-motivated individual with a minimum of 10-15 years of construction management experience, preferably in a large-scale general contractor or CM at Risk firm. The successful candidate will possess in-depth knowledge of...


  • Miami, Florida, United States Raymond Search Group Full time

    Job OverviewWe are seeking a highly skilled Construction Project Director to join our team at Raymond Search Group.About the JobThe successful candidate will provide overall leadership and direction on large-scale construction projects, ensuring timely completion, budget adherence, and exceptional quality. As a key member of our team, you will be responsible...


  • Miami, United States Turner Construction Full time

    Estimated Salary: $45,000 - $60,000 per yearThis salary range is based on the location of Miami, FL, and the requirements of the job. The actual salary may vary depending on factors such as experience and qualifications.About the JobThis role provides an excellent opportunity to work in a dynamic and fast-paced environment, supporting a construction site...


  • Miami, Florida, United States HireLogic Search Group Full time

    About the RoleThe ideal candidate will have experience in construction administration or a related field, with strong knowledge of construction financial documentation, including AIA forms and change orders.You will be responsible for managing financial documentation, tracking expenses, coordinating with contractors, and providing general office support.A...


  • Miami, United States Professional Search Advisors Full time

    CONSTRUCTION PROJECT MANAGER Professional Search Advisors is seeking a Project Manager to work on the Owner's Rep side with a Construction Project Management Firm to oversee and manage all aspects of real estate development projects for Healthcare or Sports/Entertainment organizations. The Project Manager will be responsible for coordinating and managing all...


  • Miami, United States Professional Search Advisors Full time

    CONSTRUCTION PROJECT MANAGER Professional Search Advisors is seeking a Project Manager to work on the Owner's Rep side with a Construction Project Management Firm to oversee and manage all aspects of real estate development projects for Healthcare or Sports/Entertainment organizations. The Project Manager will be responsible for coordinating and managing all...

  • Claims Analyst

    4 days ago


    Miami-Dade County, United States HireLogic Search Group Full time

    Claims AnalystOur firm is conducting a candidate search on behalf of a rapidly growing client in the service industry. This organization is well-regarded for its innovative practices, strong customer focus, and commitment to community and sustainability. Operating across multiple locations, they provide an exciting environment for professional growth and...

  • Claims Analyst

    4 days ago


    Miami-Dade County, United States HireLogic Search Group Full time

    Claims AnalystOur firm is conducting a candidate search on behalf of a rapidly growing client in the service industry. This organization is well-regarded for its innovative practices, strong customer focus, and commitment to community and sustainability. Operating across multiple locations, they provide an exciting environment for professional growth and...


  • miami, United States Trinity Search Group Full time

    The company is a Miami based general contractor specializing in the intricacies of luxury construction for both high-end residential and commercial clients. The company is a boutique builder, with a great culture, and reputation, and treat their people like family. They are looking to add a Project Manager to who brings an eye for detail and enjoys building...


  • westmoreland county, United States WilliamCharles Search Group - Pittsburgh Full time

    IT NetSuite AdministratorAre you a tech-savvy trailblazer who thrives on turning cutting-edge technology into a strategic advantage? We’re seeking an IT Administrator with deep NetSuite expertise to lead and revolutionize our technology landscape. This is your chance to own the systems, drive innovation, and shape the future of technology for a dynamic...


  • Miami, United States Turner Construction Full time

    About UsTurner Construction is a global leader in commercial construction, with a rich history of delivering innovative projects that shape our world. We're committed to creating a diverse, inclusive, and equitable workplace where everyone can thrive.We're currently seeking an Administrative Assistant Project to join our Miami, FL office. This is a unique...


  • Miami, United States Turner Construction Full time

    About Turner ConstructionTurner Construction is a renowned commercial construction company with a rich history of delivering complex projects worldwide. Our mission is to build a better world through innovative solutions and exceptional client service.Salary Range: $55,000 - $70,000 per yearThis administrative assistant role plays a critical support function...


  • Miami, United States Blue Signal Search Full time

    Our client, a leader in the design, installation, and maintenance of complex building technology solutions, is seeking an Associate Project Manager to enhance their project delivery team. This role offers the opportunity to contribute to some of the most iconic and complex construction projects in various locations across the globe.As the Associate...