Office Coordinator

1 week ago

Tulsa, United States Tulsa Community Foundation Full time
Status: Full-Time

About The Organization

Tulsa For You and Me: a collection of talent and economic development programs building a vibrant and inclusive city through a booming economic landscape for Tulsa. Operated under the stewardship of the George Kaiser Family Foundation (GKFF), affiliated programs include nationally recognized and innovative organizations like Tulsa Remote, Tulsa Innovation Labs, inTulsa, Build In Tulsa, Atlas School, Campus Tulsa, and Tulsa Service Year, among others.

Our North Star goal is both ambitious and clear: to attract and build 20,000 jobs in high-growth industry clusters by the year 2033. A cornerstone of this mission is our commitment to ensuring that at least one-third of these opportunities are accessible to Tulsans from historically underrepresented communities. This is an extension of our broader vision for a more equitable, innovative, and vibrant Tulsa, where a strong state of economic health provides the basis for equal opportunity.

The Integrated Strategies group is composed of several expert teams dedicated to fostering cross-program collaboration, driving operational excellence, and equipping Tulsa for You programs with the tools, insights, and best practices to drive tangible results. The Integrated Strategies group includes teams focused on Technology, Research & Analytics, Marketing, and Operations. Join our high-impact team, where your work will have a lasting impact on the Tulsa community and its future.

Position Summary

This position is a part of the Integrated Strategies - Operations team, which sits under the inTulsa Initiative, LLC d/b/a Tulsa For You & Me, but supports all talent and economic development programs. The role will report to the Head of Business Operations.

Tulsa For You and Me seeks an Office Coordinator, responsible for ensuring the smooth operation of the office by managing administrative tasks, coordinating office activities, and providing support to staff. This role involves a variety of tasks including scheduling meetings, managing office supplies, handling correspondence, and supporting office operations. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication skills.

Requirements

Key Responsibilities:

  • Oversee day-to-day office activities, including security procedures such as disarming and arming the building, managing office access, and serving as the primary point of contact for immediate tenant and visitor needs.
  • Oversee employee, guest and visitor experience, ensuring a welcoming environment, providing necessary information, and guiding them to appropriate locations within the office.
  • Ensure the office environment is clean, organized, and well-maintained by liaising with building management and service providers, and maintaining relationships and maintenance requests with vendors (housekeeping, technicians, mail service, etc).
  • Manage the inventory of office supplies, ensure timely ordering and stocking, timely payment of office vendors, and running errands as needed.
  • Assist with organizing and coordinating office events, meetings, and activities, including event setup and tear down when necessary.
  • Support internal and external communications for the office, including answering and directing phone calls, emails, and other correspondence, and maintaining office records, databases, and filing systems.
  • Support office technology needs by submitting tickets, communicating with tech vendors, and assisting with the use of office equipment.
  • Other duties as assigned.

KNOWLEDGE EXPERIENCE AND SKILL REQUIREMENTS:

Education & Experience

  • High school diploma or equivalent; associate or bachelor's degree preferred.
  • Proven experience in an administrative or office coordination role.

Skills & Abilities:

  • Proficiency in Google Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • Detail-oriented with a proactive approach to problem-solving.
  • Ability to work independently and as part of a team.
  • Customer service-minded, with a strong desire to work with partners to provide responsive, respectful service.
  • Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.

Physical Requirements:

  • Must be able to lift and carry up to 25lbs., for lifting supplies and materials, as needed
  • Position continually requires the ability to talk and hear both in person and over the phone.
  • Visual acuity; ability to operate equipment, read, and use a keyboard.
  • Position requires sitting, or standing, and working with a computer for extended periods of time.

Work Schedule and Location Requirements:

  • This is an in-office position in Tulsa, Oklahoma.
  • This position operates full-time, Monday - Friday from 8:00 AM to 5:00 PM.
  • Ability to occasionally work hours outside of 8:00 AM to 5:00 PM for events.
  • Occasional need to utilize personal transportation, must maintain valid driver's license and auto insurance.

Benefits and Compensation:

Benefits

As part of our overall compensation package, we offer work/life flexibility, comprehensive health benefits, paid time off, and generous retirement contributions designed to support you and your family. Details:

  • 100% employer paid medical, dental, and long-term disability for full-time employees only. Option to add vision and dependents.
  • 401K employee and employer contributions
  • Paid time off to support you while you are out of the office.
  • Paid holidays so our employees can spend time with those they care about.
  • Employer paid AD&D life insurance, with employee option to add supplemental life insurance.

Salary Description

$26.00 - $28.00 / hour

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