Executive Assistant to the CMO

3 weeks ago

Anchorage, United States Anchorage Neighborhood Health Center Inc Full time $23 - $29

Position Summary:

The Executive Assistant to the Chief Medical Officer (CMO) provides administrative and operational support to the CMO. This position involves managing the executives calendars, coordinating meetings, handling travel arrangements, and assisting with various leadership projects. The Executive Assistant will also support senior leadership with various initiatives, recruitment activities, and medical staff coordination. Additionally, the role includes acting as a liaison between the CMO and internal/external stakeholders.

Essential Duties and Responsibilities:
  • Executive Support: Efficiently manage calendars and coordinate appointments, meetings, and travel for the CMO, ensuring optimal time management and streamlined operations.
  • Process Development & Documentation: Document standard operating procedures (SOPs) for key tasks and processes, ensuring they are streamlined, efficient, and easy to follow. Implement these processes for consistency and provide accessible documentation for training and future employee use.
  • Project Coordination: Provide administrative support for key initiatives, assisting in the execution of medical and operational projects as directed by senior leadership.
  • Leadership Collaboration: Work closely with the Executive Assistant to the CEO, supporting board activities and other leadership functions as needed, ensuring seamless team integration.
  • Reporting & Documentation: Prepare high-level reports, correspondence, and presentations, maintaining a focus on accuracy, confidentiality, and professionalism.
  • Onboarding & Provider Support: Oversee the preparation of provider orientation materials and manage key processes related to provider performance evaluations and ongoing support.
  • Schedule Management: Maintain and manage key operational schedules, including ANHC call rotations and timesheet submissions, ensuring adherence to policies.
  • Stakeholder Liaison: Act as a key point of contact between the CMO and both internal and external stakeholders, fostering positive relationships and effective communication.
  • Medical & Operations Integration: Collaborate with leadership and operational teams to support the integration of medical and operational functions, driving efficiency and alignment.
  • Recruitment & Retention: Assist with provider recruitment, onboarding, and retention activities, including tracking recruitment progress and scheduling interviews.
  • Learner Coordination: Support the Clinical Learner Coordinator with learner rotation schedules and relevant documentation, ensuring compliance and organizational consistency.
  • Other Duties as Assigned
Supporting Duties and Responsibilities:
  • May service on organization related committees
  • Assist in gathering information, compiling data, developing reports and special projects
Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

  • Work Experience: 1-2 years of experience in administrative executive support, preferably within healthcare or a related field, with expertise in Microsoft Office Suite, calendar management, and project tracking tools.
  • Skills and Attributes: Strong organizational and communication skills, with the ability to manage competing priorities. Demonstrated professionalism, confidentiality, and discretion in handling sensitive matters, contributing to the smooth operation of the CMO's office and advancing organizational goals.
  • Education, Certification and Licensure: High school graduate or equivalent required. Bachelor’s Degree preferred.
  • Additional Skills & Knowledge: Bilingual preferred.
Physical, Sensory, Environmental Qualifications:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and talk or hear. Must be able to write and type. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, computer equipment, telephone and other office equipment. Work is performed in a healthcare clinic and office setting. ANHC is a tobacco-free campus.

Equal Employment Opportunity Statement:

Anchorage Neighborhood Health Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Anchorage Neighborhood Health Center complies with applicable state and local laws governing non-discrimination in employment in every location in which the organization has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Persons alleging unequal treatment should contact the Chief Human Resources Officer.

  • CMO

    2 months ago

    Anchorage, United States Delta Companies Full time

    COMPENSATION AND BENEFITS Psychiatry (PSY) Base salary: Hiring Range $313,995.53 to $439,593.75 Pay Range $313,995.53 to $502,392.85 Yearly performance-based pay Increases up to 7% Relocation - $30,000 + as needed. Sign on - 10%-15% of base salary - negotiable Retention - 10% of annual salary at 2-year...

  • Executive Assistant

    7 days ago

    Anchorage, Alaska, United States Innovative Claim Solutions, Inc. Full time

    We are seeking a highly skilled and organized Executive Assistant to join our team in Alaska. This role requires exceptional leadership skills, attention to detail, and excellent communication abilities. The ideal candidate will have a positive attitude, self-motivation, and a sense of urgency, with proficiency in data entry skills and a high degree of...

  • Executive Assistant

    2 weeks ago

    Anchorage, United States Insight Global Full time

    Insight Global is searching for a Legal/Executive Assistant to support our client in Anchorage AK. This role will support the contracting team, including researching legal issues, entering documents into contract repository, ordering title reports, and doing initial draft of agreements from standard templates.Responsibilities:Perform general administrative...

  • Executive Assistant

    9 hours ago

    Anchorage, United States Insight Global Full time

    Insight Global is searching for a Legal/Executive Assistant to support our client in Anchorage AK. This role will support the contracting team, including researching legal issues, entering documents into contract repository, ordering title reports, and doing initial draft of agreements from standard templates.Responsibilities:Perform general administrative...

  • Executive Assistant

    2 weeks ago

    Anchorage, Alaska, United States Sysco Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our leadership team.This is a permanent part-time position, estimated to pay around $50,000 - $65,000 per year, depending on location and experience.Key ResponsibilitiesProvide executive-level support to assigned leaders, including preparing...

  • Executive Assistant

    2 weeks ago

    Anchorage, Alaska, United States Reliable Appliance Full time

    Seeking an Executive Assistant to join our team at Reliable Appliance in Anchorage. This full-time position offers a competitive salary of $58,000 - $68,000 per year.Key Responsibilities:In this role, you'll be responsible for:Handling customer inquiries and responding professionallyScheduling service calls and coordinating with the service teamSupporting...

  • Executive Assistant Lead

    2 days ago

    Anchorage, Alaska, United States Providence Service Full time

    **About the Role**We are seeking an exceptional Senior Executive Assistant to join our team at Providence Service. This is a full-time opportunity for a highly skilled and experienced professional to support our executive team in Alaska.Job Summary:The successful candidate will provide administrative support to our executives, ensuring seamless day-to-day...

  • Executive Administrative Coordinator

    4 weeks ago

    Anchorage, Alaska, United States The Hawk Group Full time

    Job Title: Executive Administrative Coordinator We are seeking a highly skilled and organized Executive Administrative Coordinator to join our team at The Hawk Group. This is a unique opportunity to work in a dynamic environment where you will provide administrative support to senior managers and contribute to the success of our organization. About the...

  • Insight Global | Executive Assistant

    1 week ago

    anchorage, United States Insight Global Full time

    Insight Global is searching for a Legal/Executive Assistant to support our client in Anchorage AK. This role will support the contracting team, including researching legal issues, entering documents into contract repository, ordering title reports, and doing initial draft of agreements from standard templates.Responsibilities:Perform general administrative...

  • Executive Assistant

    2 weeks ago

    Anchorage, Alaska, United States GCI Communication Corp Full time

    Job Summary">We are seeking an experienced Executive Assistant to join our Law and Corporate Advocacy Department at GCI Communication Corp.">The successful candidate will provide high-level administrative support to our leasing and contracting team, ensuring seamless day-to-day operations. Key responsibilities include:">">Supporting the leasing and...

  • Administrative Assistant

    2 months ago

    Anchorage, United States The Hawk Group Full time

    Job SummaryThe Administrative Assistant provides support to direct reports and other department personnel by implementing administrative systems, policies and procedures, and assisting in the management of daily departmental operations.ResponsibilitiesSchedules meetings for the senior managers, including, issuing invitations, assembling background materials,...

  • Administrative Assistant

    2 months ago

    anchorage, United States The Hawk Group Full time

    Job SummaryThe Administrative Assistant provides support to direct reports and other department personnel by implementing administrative systems, policies and procedures, and assisting in the management of daily departmental operations.ResponsibilitiesSchedules meetings for the senior managers, including, issuing invitations, assembling background materials,...

  • Executive Support Specialist

    5 days ago

    Anchorage, Alaska, United States Blood Bank of Alaska, Inc. Full time

    Job OverviewWe are seeking an experienced Executive Administrative Assistant to join our team at Blood Bank of Alaska, Inc. in Anchorage.Key Responsibilities:Provide executive-level administrative support to the Director of Human Resources and CEO.Fulfill duties as a Travel Coordinator and BBA Fund Development representative.Assist other departments as...

  • Executive Administrative Assistant Human Resources and CEO

    2 months ago

    Anchorage, United States Blood Bank of Alaska Full time

    Benefits: 401(k) 401(k) matching Competitive salary Dental insurance Employee discounts Health insurance Paid time off Vision insurance Entry Level Position in Anchorage Part-Time Position Available (Approximately 30 hours/week) Are you interested in being a part of a team that helps to save lives? If that's you, you are in the right place! Position Title:...

  • Executive Director of Strategic Development

    4 weeks ago

    Anchorage, Alaska, United States The Hawk Group Full time

    The Hawk Group is seeking an Executive Director of Strategic Development to join our team. This role will play a pivotal leadership part in advancing our clients' projects up the value chain.We are offering a competitive salary range of $150,000 - $200,000 per year.Job DescriptionThis senior-level position entails comprehensive project management...

  • Account Executive

    18 hours ago

    Anchorage, United States Coastal Television Broadcasting Group LLC Full time

    Position OverviewAre you looking for a fast-paced, exciting career where each day is unique and where you can help local companies grow? Are you good at solving problems, connecting with local businesses, and making a difference? If so, our Account Executive opening at our television station KTBY in Anchorage, AK may be a perfect fit for you.What you’ll...

  • Account Executive

    9 hours ago

    Anchorage, United States Coastal Television Broadcasting Group LLC Full time

    Position OverviewAre you looking for a fast-paced, exciting career where each day is unique and where you can help local companies grow? Are you good at solving problems, connecting with local businesses, and making a difference? If so, our Account Executive opening at our television station KTBY in Anchorage, AK may be a perfect fit for you.What you’ll...

  • Senior Executive Assistant

    6 days ago

    Anchorage, United States Providence Health & Service Full time

    Description The Regional Executive Team Coordinator is responsible for organizing daily/weekly/monthly work, projects deadlines and deliverables to facilitate goal achievement for their assigned executive. Drawing on excellent written and verbal skills as well as expert-level technical skills in MS Word, Excel, Powerpoint and other office software tools,...

  • Senior Executive Assistant

    6 days ago

    Anchorage, United States Providence Service Full time

    Description The Regional Executive Team Coordinator is responsible for organizing daily/weekly/monthly work, projects deadlines and deliverables to facilitate goal achievement for their assigned executive. Drawing on excellent written and verbal skills as well as expert-level technical skills in MS Word, Excel, Powerpoint and other office software tools,...

  • Healthcare Quality Assurance Specialist

    4 weeks ago

    Anchorage, Alaska, United States Alaska Regional Hospital Full time

    Job Summary and QualificationsThe Clinical Quality Coordinator plays a pivotal role in ensuring the highest standards of clinical quality at Alaska Regional Hospital. Under the guidance of the Quality Director, this individual is responsible for developing, implementing, and evaluating system-wide processes related to clinical quality measures.This key...