Administrative Assistant I

1 week ago

Tallahassee, United States Florida Department of Highway Safety and Motor Vehicles Full time $15 - $17

Our Organization and Mission

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

FDOE’s goal is to hire individuals to provide:

  • Higher Student Achievement
  • Seamless Articulation and Maximum Access
  • Skilled Workforce and Economic Development
  • Quality Services

Job Description

This position acts as the assistant to the director of the property section and supports the property section’s staff through a wide variety of administrative tasks. Performs office work directly related to the property section and general business operations which are complex in nature and are not limited to the following; reviewing and/or preparing correspondence, handling information requests, interpreting administrative and operating policies and procedures, recommending improvements in administrative procedures as needed, supporting the coordination of office moves and cubicle modifications projects, receiving supply store requests from customers, and supporting the property section training program for inventory custodians and custodian delegates. Assists Property manager, property director and inventory agents with processing and maintaining Vocational Rehabilitation property surplus paperwork and filing systems.

Duties and Responsibilities

Assists in the coordination of administrative tasks and assignments which are complex in nature which include, but may not be limited to: assisting the property manager, surplus property manager, and inventory agents with processing and maintaining Vocational Rehabilitation property surplus paperwork and filing systems, supporting the coordination of Vocational Rehabilitation office moves and cubicle modifications projects, receiving supply store requests from Vocational Rehabilitation customers, and supporting the property section training program for Vocational Rehabilitation inventory custodians and custodian delegates. Assist General Services answer incoming calls. The employee is expected to schedule and coordinate office meetings, ensure timely procurement of goods and services through My Florida Market Place, ensure goods and services are received, and payments are processed in a timely manner. Employee prepares correspondence, maintains office filing system and supplies, and prepares and disseminates materials in support of training and other activities. The incumbent will assist the property director and other general services property section staff and will provide administrative support for bureau functions.

Who We’re Looking For

The employee must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance, sometimes under stressful conditions. Attendance is an essential function of this position. The employee must interact courteously with others and contribute to teamwork and productivity through training and communication, interpersonal interactions, and prioritization of work involving section staff, bureau/division support staff, and other support personnel within the department.

Knowledge, Skills, and Abilities

Working knowledge of Windows XP and Microsoft Office; ability to use a personal computer; knowledge of administrative and office principles and practices; ability to understand and apply applicable rules, regulations, policies and procedures; ability to plan, organize and coordinate work assignments; ability to communicate effectively; ability to establish and maintain effective working relationships with others.

Minimum Qualifications:

A valid Florida Driver’s License is required.

APPLICATION INFORMATION & REQUIREMENTS

  • Work History (entered with the most recent/current listed first):
    • Any and all State of Florida jobs
    • Any and all Florida University jobs
    • All periods of employment from high school graduation
    • Periods of unemployment
    • Gaps 3 months or more*
    • Education
    • Volunteer Experience
  • If claiming Veteran’s Preference, attach supporting documentation (DD214).
  • If claiming Right to First Interview, attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
  • All documentation is due by the close of the vacancy announcement.

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS

  • State Group Insurance coverage options
  • Retirement plan options, including employer contributions
  • Nine paid holidays and a Personal Holiday each year
  • Annual and Sick Leave Benefits
  • Student Loan Forgiveness Program (Eligibility required)
  • Flexible Spending Accounts
  • Tuition Fee Waivers (Accepted by major Florida colleges/universities)
  • Ongoing comprehensive training provided
  • Career Growth
  • Highly skilled, professional environment
  • Maternity and Parental Leave Benefits

BACKGROUND SCREENING REQUIREMENT

Applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes.

SPECIAL REQUIREMENTS:

Selective Services System (SSS) – Male applicants born on or after October 1, 1962 must be registered with the SSS before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of registration will be conducted prior to hire.

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