Administrative Assistant

3 weeks ago


Tallahassee, United States Integrated Resources Full time
Job Title: Administrative Assistant
Job Location: Tallahassee, FL
Job Duration: 8+ Months (Higher Possibility of Extension)

Work environment:
  • In-Office - Professional office environment

Dress code:
  • Business Casual

Candidate responsibilities:
  • Providing administrative support to the Chief of Medical Services
  • Assist with daily administrative operations in the Division of Children's Medical Services as directed by the Department.
  • Answer and re-direct calls on a multi-line phone system as directed by the Department.
  • Sort and distribute (internal and external) mail as directed by the Department. Greet and assist visitors in finding the correct destination as directed by the Department
  • Ensures compliance with DOH policies and procedures.
  • Assists the Bureau Chief in coordinating daily operational functions within the Division.
  • Coordinates, reviews, edits, and formats outgoing correspondence.
  • Drafts, formats, and completes routine memos and letter within established timeframes.
  • Coordinates travel arrangements, prepares itineraries, prepares, and submits travel
  • reimbursements for the CMS Plan staff.
  • Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials.
  • Coordinates and makes arrangements pertaining to conferences calls.
  • Attends staff and other meetings as required.


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