Administrative Assistant
2 weeks ago
Who We Are
NFP, an Aon Company, is a multi-year Best Places to Work award winner in Business Insurance who has also earned the 5-Star Diversity, Equity and Inclusion (DEI) award from Insurance Business magazine and the WORK180 employer endorsement. We are an organization of consultative advisors and problem solvers. We help companies and individuals around the globe address their most significant risk, workforce, wealth management and retirement challenges through custom solutions and a people-first approach. To learn more, please visit: https://www.NFP.com.
Summary of Role:
This office houses a small team of Property and Casualty Insurance professionals. The Administrative Assistant is responsible for handling a wide range of administrative-related tasks while supporting the team. You must be able to make sound decisions while working independently and with minimal supervision. You must be exceedingly well organized, adaptable and enjoy the administrative challenges of supporting a team and diverse people and programs.
This is a full-time, exempt position, working from our New Orleans office (Central Business District). Work hours are M-F, 8:00-4:00pm.
Essential Duties and Responsibilities:Office Coordination- Meeting coordination
- Office space maintenance (landlord interaction)
- Receptionist duties (answers and triages phone calls, book meetings, update employee listings, handle technology requests, order supplies)
- Manage/inventory supplies and promotional and ad-hoc items
- Storage / File Retention
- Coordinates with IT consultant for maintenance and problem-solving of computer equipment and software, network issues, servers, and purchase of new equipment.
- Copier Maintenance and problem solving
- Monitoring and tracking of staff's continuing education credits and professional licensing
- Creates and maintains client files under office procedures
- Prepares ID cards, certificates of insurance, Accord applications, binders and cancellations under the direction of more senior-level staff
- Verifies that documentation (policies and endorsements) and information requested are accurate
- Perform policy checks, audit checks, and the process for completing coverage checklists and coverage recommendation letters (under the direction of senior-level staff)
- Verifies the accuracy and compliance of requested documentation (policies and endorsements)
- Processes premium and non-premium endorsements, and follows up with carriers for outstanding policies, endorsements, corrections, etc.
- Proficiency with MS Office Suite. Outlook, Excel and Word at intermediate or advanced level required
- Comfort with technology and using CRMs is ideal as you will have data management/data entry responsibilities
- Excellent calendar management skills with meeting planning experience
- Ability to work both independently and within a team environment
- Excellent written communication skills – writes clearly; edits work for spelling and grammar; varies writing style to meet needs; presents numeric data effectively; able to read and interpret written information
- Be a self-starter and can make sound independent decisions
- Ability to successfully interact with a variety of people/personalities
- Exceedingly well organized, flexible, and able to prioritize in a time-sensitive environment is key. Must-have comfort with quick-changing deliverables
- The ability to manage multiple priorities and calendar requests to ensure each meeting is given the proper prioritization
- Must have an eagerness to learn and to support
- Ability to maintain strict confidentiality when appropriate
- Proven ability to work individually or collaboratively as part of a team
- Bachelor’s Degree or business certificate or similar education preferred. HS Diploma or equivalent is required
- Experience in a corporate support role such as administrative or operations is preferable and within P&C insurance is ideal
- 3+ years of office admin/management/ops experience is ideal
We're proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others.
NFP and You... Better together
NFP is an inclusive Equal Employment Opportunity employer.
-
Administrative Assistant
2 months ago
New Orleans, United States ExecRecruitment Full timeExecRecruitment is a global professional services provider and contingency staffing company. Our main objective is to source top talent and support professional growth. One of our direct clients is actively seeking an Administrative Assistant to join their team. The ideal candidate is a high-energy individual with excellent organizational skills, a strong...
-
Administrative Assistant
4 weeks ago
New Orleans, United States PCL Construction Full timeSupports day-to-day operations by performing administrative tasks for manager, department, or team. Develops and maintains customer-focused relationships with all stakeholders. Answers telephone calls and takes messages for manager, department, or te Administrative Assistant, Administrative, Assistant, Construction
-
Administrative Assistant
1 month ago
New Orleans, United States Robert Half Full timeJob DescriptionJob DescriptionWe are seeking an Administrative Assistant in New Orleans, Louisiana, for our client in the financial services industry. In this role, the Administrative Assistant will be responsible for coordinating front desk operations, providing administrative support, and utilizing various software applications. This position offers a...
-
Administrative Assistant
2 months ago
New Orleans, United States Robert Half Full timeJob DescriptionJob DescriptionWe are on the lookout for a meticulous and organized Administrative Assistant for our client in the Non-Profit industry, based in New Orleans, Louisiana. As an Administrative Assistant, you will engage in a variety of clerical and administrative tasks, supporting our team to ensure smooth and efficient operations. This role...
-
Administrative Assistant
8 months ago
New Orleans, United States Recruit Staff Hire, LLC Full timeAre you a proactive and organized individual seeking an opportunity with the potential for long-term growth? Our client is searching for a temp-to-hire Administrative Assistant to join their office!Responsibilities:Provide administrative support to office staff, including scheduling appointments, managing calendars, and coordinating meetings.Assist with...
-
Administrative Assistant
4 weeks ago
New Orleans, United States PCL Construction Full timeAdministrative Assistant The future you want is within reach. At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next...
-
Administrative Assistant
2 months ago
New Orleans, United States Ochsner Rehabilitation Hospital Full timeOverview Ochsner Rehabilitation Hospital *A partnership with Select Medical* New Orleans, LA Administrative Assistant Full-time Monday to Friday Pay Rate: $17.00 to $29.00 Per Hour *Based on Years of Experience* Benefits of being an Administrative Assistant with us: You are a valued member of our team The ability to grow and learn Advancement...
-
Administrative Assistant
2 weeks ago
New Orleans, United States Select Medical Corporation Full timeOverviewOchsner Rehabilitation Hospital* A partnership with Select Medical*New Orleans, LAAdministrative AssistantFull-timeMonday to FridayPay Rate: $17.00 to $29.00 Per Hour* Based on Years of Experience*Benefits of being an Administrative Assistant with us:* You are a valued member of our team* The ability to grow and learn* Advancement opportunities*...
-
Administrative Assistant
4 weeks ago
New Orleans, United States PCL Construction Full timeThe future you want is within reach. At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can help...
-
Administrative Assistant, PRN
3 weeks ago
New Orleans, United States Tulane University Full timeThe Administrative Assistant performs general administration duties such as record keeping, data entry and scheduling. The position also performs light clerical duties such as copying, faxing, and filing. The Assistant helps with the general operatio Administrative Assistant, Administrative, Assistant, Education
-
Administrative Assistant
3 months ago
New Orleans, United States Entegee Full timeJob DescriptionJob DescriptionSummary:Seeking a locally based Administrative Assistant to provide support to the mechanical engineering department on-site.Job Requirements:Professional work ethic and high standards.Excellent communication and writing skills.Ability to take initiative and prioritize tasks.Attention to detail in work.Proficiency in Microsoft...
-
Administrative Assistant
2 weeks ago
New Orleans, United States Totalmed Staffing Full timeWe have an open position in our management team. This role is a combination of Administrative and client support and requires a candidate with strong communication skills. This person will sit as a member of the team and must be able to work in a fast-paced environment with all different types of people.The team broadly supports the business management and...
-
Administrative Assistant
4 weeks ago
New Orleans, United States Totalmed Staffing Full timeWe have an open position in our management team. This role is a combination of Administrative and client support and requires a candidate with strong communication skills. This person will sit as a member of the team and must be able to work in a fast-paced environment with all different types of people.The team broadly supports the business management and...
-
Administrative Assistant
2 months ago
New Orleans, United States TotalMed Staffing Full timeWe have an open position in our management team. This role is a combination of Administrative and client support and requires a candidate with strong communication skills. This person will sit as a member of the team and must be able to work in a fast-paced environment with all different types of people.The team broadly supports the business management and...
-
Administrative Assistant, PRN
2 weeks ago
New Orleans, United States Tulane University Full timeThe Administrative Assistant performs general administration duties such as record keeping, data entry and scheduling. The position also performs light clerical duties such as copying, faxing, and filing. The Assistant helps with the general operations of the administrative office. The position orders office supplies and provides administrative support for...
-
Administrative Assistant, PRN
4 weeks ago
New Orleans, United States Tulane University Full timeThe Administrative Assistant performs general administration duties such as record keeping, data entry and scheduling. The position also performs light clerical duties such as copying, faxing, and filing. The Assistant helps with the general operations of the administrative office. The position orders office supplies and provides administrative support for...
-
Administrative Assistant, PRN
2 months ago
New Orleans, United States Tulane University Staff Full timeThe Administrative Assistant performs general administration duties such as record keeping, data entry and scheduling. The position also performs light clerical duties such as copying, faxing, and filing. The Assistant helps with the general operations of the administrative office. The position orders office supplies and provides administrative support for...
-
Administrative Operations Assistant
3 days ago
New Orleans, Louisiana, United States Delta Utilities Full timeJob SummaryWe are seeking a skilled Administrative Operations Assistant to join our team at Delta Utilities. In this role, you will provide administrative support, manage front desk operations, and ensure the office runs smoothly.Main Responsibilities:Provide exceptional customer service and supportManage front desk operations and maintain the reception...
-
Executive Administrative Assistant
2 months ago
New Orleans, United States Tulane University Staff Full timeThe Executive Administrative Assistant to the Chair of Medicine provides high level support to the Chair of Medicine and the day-to-day operations of the John W. Deming Department of Medicine Administrative office. Responsibilities include maintaining the Chair's schedule, managing departmental calendars, answering phones and departmental helpdesk emails,...
-
Administrative Assistant
1 day ago
New Orleans, Louisiana, United States Recruit, Staff, Hire, LLC. Full timeRecruit, Staff, Hire, LLC is seeking a talented Administrative Assistant - Sales and Marketing to join our team in Harahan. In this role, you will be responsible for providing administrative support to our sales and marketing teams, while also contributing to the growth and success of our self-storage business.About the Position: Provide administrative...