Senior Executive Assistant
6 days ago
Redstone is intellectual, creative, and passionate about real-world problems. We partner with some of the world’s largest foundations, NGOs, and companies to help answer tough questions on education, health, economic opportunity, and the environment. Our clients and partners include the Marin Community Foundation, Achieving the Dream, and the Charles Stewart Mott Foundation, among others – all of whom share the ambition to make system-wide change. Redstone is also an independent division of Arabella Advisors.
ABOUT THE ROLE
As a Senior Executive Assistant, you’ll manage complex scheduling and travel for multiple Senior Leaders and their project teams. You’ll move quickly with the changing environment and use your judgement and skills to strategically support your teams' projects. You’ll also collaborate with a top-notch and cohesive Operations team to support the day-to-day needs of the firm and the Colorado office. Redstone is fast-paced, and we are looking for a tenacious, adaptable, and resilient person to add to our team.
RESPONSIBILITIES
- Proactively manage calendars, scheduling, event planning, and other administrative needs for assigned Senior Leaders and project teams
- Manage domestic and international travel by directly booking flights, hotels, and transportation while tracking, making necessary changes, and anticipating travelers’ needs
- Act as a Boulder office administrator, including supporting daily operations and planning office culture-building activities
- Work together with other Operations team members to continually optimize processes and results
- Contribute as a citizen of the firm by engaging positively in culture and firm development activities
- Work with a Manager to lead and carry out discrete operational projects or workstreams, and participate in various projects as assigned
- Occasionally stay connected while away from your desk in case of emergencies e.g. when teams are traveling (infrequently)
MINIMUM QUALIFICATIONS
- At least 5 years of experience providing administrative support for several senior executives in a professional service setting (e.g., consulting, legal, finance/accounting, medical office)
- At least 3 years of experience with direct booking of domestic and international travel
- Proficiency with Microsoft Office products (Outlook, Word, Teams, Excel)
PREFERRED QUALIFICATIONS
- Experience with complex and dynamic scheduling for several senior executives at the senior level (e.g., medical office, law firm, or supporting project teams)
- Excellent communication skills, with the ability to take initiative and build professional and productive relationships across all levels
- Excellent organization and attention to detail, a strong work ethic, and the ability to work independently
- Experience supporting office operations (purchasing, coordinating maintenance, greeting visitors, coordinating catering, general office support)
- A positive, proactive approach, strong initiative, and the capacity to adapt under pressing deadlines
- Ability to handle confidential information with integrity and discretion
- Experience leading/managing small projects
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
This position works during normal business hours, typically Mon-Fri, 9am – 5pm MT with some flexibility for work with other time zones. Redstone’s hybrid model involves working in-office 2 days per week, and you are welcome (but not required) to work in the office more.
You will be provided with a laptop and need to establish a safe, professional, and reliable workspace with stable internet connectivity from which to work during business hours if you choose to work remotely; for days you are not in the office.
While performing regular duties, you will be required to sit, stand, reach, walk, or kneel, and to lift and/or move up to 25 pounds. Reasonable accommodations will be made as needed.
COMPENSATION
A reasonable estimate of the base salary for this position starts around $85,000 (commensurate with experience) plus a discretionary year-end bonus. This is a full-time exempt salaried position with a competitive benefits package including a retirement program, significant portion of premiums for employee and dependent coverage in medical, dental, vision, life insurance, and short/long-term disability, paid parental leave and other paid time off (vacation, holiday, volunteer, personal, bereavement, jury duty, and voting), reimbursement for professional learning, and partial reimbursement for personal cell phone, internet and fitness expenses.
TO APPLY
Your candidacy will be evaluated holistically based on evidence gathered throughout all steps in the application process. If you’ve arrived at our application powered by JazzHR, please complete the form to the right and click on the orange ‘Submit Application’ button. If you've arrived at the text of this job posting through a job listing website, please ONLY apply via the following link and use the orange ‘Submit Application’ button.
We are accepting applications until 11:59 pm Mountain Time on Monday, November 18, 2024. We look forward to hearing from you
Redstone is an Equal Opportunity Employer, and we encourage individuals of all backgrounds and identities to apply. Our work gives us the opportunity to serve those across the full spectrum of races, ethnicities, national origins, ages, sexual orientations, gender identities, beliefs, cultures, socio-economic backgrounds, and levels of physical ability, and we believe our team should mirror this diversity. Redstone does not discriminate against any employee or applicant due to age, race, color, national origin, religion, sex, sexual orientation, gender identity and/or expression, marital status, physical or mental disability, genetic information, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.
Please note that the optional equal employment opportunity questions at the end of our application use federally approved language. We cannot modify the questions, the answer options, or the additional text. For example, the only answer options offered for gender are “male” and “female.” This lack of options for gender identity and/or expression does not represent Redstone’s core values.
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