Executive Assistant III

4 days ago

Boulder, United States The Nature Conservancy Full time

OFFICE LOCATION Oklahoma City, Oklahoma, USA #LI-REMOTE #PDN - Professional diversity Network WHO WE ARE The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world's toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor. One of TNC's primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we'll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply - we'd love to hear from you. To quote a popular saying at TNC, "you'll join for the mission, and you'll stay for the pe WHAT WE CAN ACHIEVE TOGETHER The Executive Assistant for Provide Food & Water will perform various high-level administrative tasks for the Global Managing Director and Deputy Director. This will include managing their calendars, prioritizing inquiries and requests, proactively troubleshooting conflicts, making judgments and recommendations to ensure smooth day-to-day engagements, drafting correspondence, collecting and preparing briefings or presentations for meetings, booking and managing travel logistics, and handling expense reporting and timesheet management. The Executive Assistant will maintain, track, analyse, and report on key data for senior management. Based on extensive knowledge of policies and procedures, the executive assistant will provide guidance in satisfying requirements. They will adapt processes and implement recommended practices to improve effectiveness. They will communicate on behalf of their supervisor and have substantial contact with stakeholders, including all levels of staff, donors, volunteers, vendors, and business relations. They will take on additional duties to enhance the team's work. Such duties may include, but are not limited to, a more significant role in training, developing documentation, and/or enhancing the team's systems and tools. Given our global team's time zones, they will also be able to work outside of work hours. You will be a contributing member of the op WE'RE LOOKING FOR YOU We're seeking someone who is proficient in Outlook management, has experience with logistics planning and leading of meetings and note taking, as well as experience in domestic and international travel i.e. visas, passports, travel booking, etc. The ideal candidate should be a team player with a positive attitude that is a quick learner and thrives working in a fast-paced environment. They are a multi-faceted individual capable of managing several ongoing priorities and an excellent collaborator and communicator. The ideal candidate is creative and able to come up with innovative solutions as well as being receptive to coaching and receiving feedb This is an exciting opportunity to contribute to the ongoing mission of conservation by supporting and shaping the work of our team, if this sounds like you please apply WHAT YOU'LL BRING Bachelor's degree and 5 years related experience or equivalent combination. Experience generating reports and analyzing and interpreting data. Experience managing the schedule and contacts of a senior leader. Experience with Smartsheet, Zoom and Microsoft Products. Experience working across departments and different time zones. DESIRED QUALIFICATIONS Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated; Ability to implement complex processes. Ability to use existing technology to achieve desired results. Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff. Experience coordinating projects. Experience interpreting guidelines to achieve desired results. Knowledge of current trends in the specific field. Strong organizational skills, accuracy, attention to detail and ability to manage multiple tasks. Successful experience implementing strategic program goals.

  • Executive Assistant

    3 weeks ago

    Boulder, Colorado, United States Particle Measuring Systems Full time

    Job Title: Executive AssistantParticle Measuring Systems is seeking a highly skilled and experienced Executive Assistant to join our leadership team. As a key member of our team, you will provide administrative support to our President and other senior leaders, ensuring seamless execution of their tasks and responsibilities.Key Responsibilities:Manage...

  • Executive Assistant

    4 months ago

    Boulder, United States Particle Measuring Systems Full time

    Do you want to be part of a business that genuinely values  entrepreneurialism ,  innovation  and  individual accountability? We  focus on our customers  and are proud of the difference our technology makes. We partner with some of the biggest manufacturing companies in the world and our technical innovations are used to enhance well-known brands...

  • NEON Infrastructure Administrator III

    2 weeks ago

    Boulder, Colorado, United States Battelle Full time

    Battelle is seeking a highly skilled NEON Infrastructure Administrator III to join our team. As a key member of our IT department, you will be responsible for providing advanced day-to-day systems analysis and support for monitoring, troubleshooting, configuring, reporting, implementing, installing, and upgrading core infrastructure hardware, storage,...

  • Executive Assistant to Chief Executive Officer

    4 weeks ago

    Boulder, Colorado, United States Aloha Capital LLC Full time

    Executive Assistant to CEOAloha Capital LLC is seeking a highly organized and efficient Executive Assistant to support the CEO in managing schedules, communication, and project coordination, ensuring smooth operations and strategic priorities.The ideal candidate will have 5+ years of experience as an Executive Assistant or in a similar role, providing...

  • Executive Assistant to Chief Executive Officer

    4 weeks ago

    Boulder, Colorado, United States Aloha Capital LLC Full time

    Executive Assistant to Chief Executive OfficerAloha Capital is seeking a highly organized and efficient Executive Assistant to support our CEO. The Executive Assistant will provide high-level administrative support to the CEO, facilitating smooth operations by managing schedules, communication, and project coordination.About Aloha CapitalAloha Capital is a...

  • Executive Assistant

    4 weeks ago

    Boulder, Colorado, United States milehimodern Full time

    Job Title: Executive AssistantLocation: Boulder, COType: Part-Time (roughly 35 hours per week) to start, W-2 EmployeeSalary: Range Based on Experience + Performance Bonuses + Annual Discretionary BonusTotal Compensation Potential: ~$115,000/yearAbout the Role:We are seeking a highly organized and detail-oriented Executive Assistant to support a top-producing...

  • Executive Assistant to the Team

    2 weeks ago

    Boulder, Colorado, United States Alta Resource Technologies Full time

    Alta Resource Technologies is a pioneering mining company leveraging synthetic biology to extract critical minerals from conventional and unconventional resources, including e-waste.We are seeking a highly organized Executive Administrator with exceptional execution skills to provide day-to-day organizational and logistical leadership to our company...

  • Executive Assistant to Chief Executive Officer

    3 weeks ago

    Boulder, United States Aloha Capital LLC Full time

    Position OverviewAloha Capital is seeking a highly organized and efficient Executive Assistant to support our CEO. The Executive Assistant will provide high-level administrative support to the CEO, facilitating smooth operations by managing schedules, communication, and project coordination. This role is essential to ensuring that the CEO can focus on...

  • Executive Assistant to Chief Executive Officer

    1 month ago

    Boulder, United States Aloha Capital LLC Full time

    Position OverviewAloha Capital is seeking a highly organized and efficient Executive Assistant to support our CEO. The Executive Assistant will provide high-level administrative support to the CEO, facilitating smooth operations by managing schedules, communication, and project coordination. This role is essential to ensuring that the CEO can focus on...

  • Executive Assistant to Chief Executive Officer

    1 month ago

    boulder, United States Aloha Capital LLC Full time

    Position OverviewAloha Capital is seeking a highly organized and efficient Executive Assistant to support our CEO. The Executive Assistant will provide high-level administrative support to the CEO, facilitating smooth operations by managing schedules, communication, and project coordination. This role is essential to ensuring that the CEO can focus on...

  • Executive Assistant to Chief Executive Officer

    1 month ago

    Boulder, United States Aloha Capital LLC Full time

    Position OverviewAloha Capital is seeking a highly organized and efficient Executive Assistant to support our CEO. The Executive Assistant will provide high-level administrative support to the CEO, facilitating smooth operations by managing schedules, communication, and project coordination. This role is essential to ensuring that the CEO can focus on...

  • Executive Assistant to Chief Executive Officer

    3 weeks ago

    boulder, United States Aloha Capital LLC Full time

    Position OverviewAloha Capital is seeking a highly organized and efficient Executive Assistant to support our CEO. The Executive Assistant will provide high-level administrative support to the CEO, facilitating smooth operations by managing schedules, communication, and project coordination. This role is essential to ensuring that the CEO can focus on...

  • Court Reporter III

    4 weeks ago

    Boulder, Colorado, United States Colorado Judicial Branch Full time

    Job SummaryWe are seeking a highly skilled Court Reporter III to join our team at the Colorado Judicial Branch. As a Court Reporter III, you will be responsible for providing professional Realtime reporting and transcribing services for court proceedings, hearings, and conferences.Key ResponsibilitiesProvides real-time, verbatim court reporting services...

  • Executive Assistant

    3 weeks ago

    Boulder, Colorado, United States J. Kent Staffing Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide strategic support to our Co-Founder. The ideal candidate will have a strong background in project management, excellent writing and organization skills, and the ability to work effectively in a team environment.Key ResponsibilitiesManage the Co-Founder's schedule, including coordinating...

  • C-Level Executive Assistant

    3 weeks ago

    Boulder, United States Synectics Inc Full time

    Job DescriptionJob DescriptionKey Responsibilities:Arrange frequent travel for the executive and team members.Efficiently coordinate, monitor, update, and manage the executive's calendar using Google Calendar.Oversee HR processes, including payroll, onboarding, and staff management.Create, track, and manage accounting spreadsheets for various clients and...

  • Executive Chef Assistant

    4 weeks ago

    Boulder, Colorado, United States Bramble and HareBlack Cat Farm Table Bistro Full time

    About Bramble and Hare/Black Cat Farm Table BistroWe are a professional, talented team seeking a skilled sous chef or experienced line cook to help lead our restaurant in downtown Boulder. As a dynamic thinker, you will work with daily harvests from our 500-acre certified organic farm, whole animal butchery, charcuterie, and from-scratch cooking to create...

  • Court Reporter III

    2 weeks ago

    Boulder, Colorado, United States Colorado Judicial Branch Full time

    Job Summary The Colorado Judicial Branch is seeking a skilled Court Reporter III to provide high-quality Realtime reporting and transcribing services for court proceedings, hearings, and conferences. As a key member of our team, you will be responsible for capturing and recording verbatim testimony, statements, and other proceedings with accuracy and...

  • Executive Assistant for COO

    3 weeks ago

    Boulder, Colorado, United States Boulder Longevity Institute Full time

    Job OverviewBoulder Longevity Institute (BLI) is a pioneering healthcare organization seeking a highly organized and motivated Executive Assistant to provide high-level administrative support to the Chief Operating Officer (COO). As a key member of our team, you will be responsible for managing projects, tasks, and commitments, while maintaining...

  • Executive Assistant

    2 months ago

    Boulder, Colorado, United States Amazon Services LLC Full time

    About the RoleWe are seeking a highly skilled and organized Executive Assistant to support two Directors in the Measurement, Adtech and Data Science (MADS) organization at Amazon Advertising.Key ResponsibilitiesManage complex calendar requests, meeting invites, and conference room logisticsPlan international and domestic travelProcess expense reportsManage...

  • Calibration Technician III

    3 weeks ago

    Boulder, Colorado, United States KBI BioPharma Full time

    Job Summary:The Calibration Technician III will work in a team environment to support the calibration and maintenance of process equipment and instrumentation in a GMP manufacturing environment. The successful candidate will have a strong understanding of Standard Operating Procedures, Corrective Preventive Actions, and Deviations, as well as experience with...