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Document Scanner Specialist

3 months ago

Lynnwood, United States Adroit Partners Full time
Job DescriptionJob Description

Smarter. Together.

Adroit Partners offers a different approach to staffing solutions. Our long-standing and passionate team believes in hands-on collaboration and creating personalized solutions that deliver results. We bring decades of experience and a profound understanding of how to best recruit and place talent, filling positions with top candidates and finding people rewarding careers.

We're looking to hire a Seasoned Dosument Scanner

GENERAL ACCOUNTABILITIES
Review property records, legal documents and other records to identify proper location in electronic
systems. Identifies and sorts a variety of records based on established criteria. Operates scanners to scan
and upload document images into database. Records and track progress in spreadsheet. Audits files
against spreadsheet and communicates issues to team and management. Performs high-quality, heavily
detailed work with accuracy and efficiency on a daily basis. Maintains professionalism when interacting
with team, location staff and other organizational groups.
SPECIFIC RESPONSIBILITIES
 Review contracts, property records, order forms and other paperwork to determine correlation
 Sort paperwork according to established rules and criteria
 Navigate database in order to find document locations based on available paperwork
 Scan and/or upload documents into database, ensuring readability and accurate file names
 Track scans in Excel spreadsheet, confirming contents of file align with information in
spreadsheet
 Identify personal/sensitive information and shred according to company policy
 Recognize discrepancies between records, file names, spreadsheets and communicate to team
and management in a timely fashion
 Physically retrieve/relocate records from various locations (vaults, shelves, file cabinets, attics,
basements, etc.) to perform tasks as needed
 Perform quality reviews of scans and uploads
 Manages workload and provides summary reports to management when necessary
 Works with group leadership to complete high priority projects and interacts with other corporate
departments to manage data flow and deadlines
 Identifies opportunities to streamline tasks associated with daily work functions
 Adapt to changing work requirements and environment as needed
EDUCATION/EXPERIENCE/MINIMUM REQUIREMENTS
Education:
 High school diploma or equivalent
Preferred Experience:
 2 years applicable work experience in area requiring strong attention to detail (e.g., experience
auditing contracts and financial records)

This description is intended to describe the general nature and level of work being performed by individuals assigned to this job. The
description is not intended to be construed as an exhaustive list of responsibilities, duties and skills required of staff so assigned.
Page 2 of 2
Knowledge, Skills & Abilities:
 Problem solving abilities
 Proficiency in Microsoft Word, Excel and Outlook
 Highly detail-oriented with a careful eye for quality control and presentation of work
 Self-motivated and driven to produce results within tight deadlines and with maximum quality
within allowed time constraints
 Verbal communication skills; ability to articulate project status as needed

WORK CONDITIONS
Work Environment
When considering the work environment associated with this job, the following factors will apply:
 Shared workspaces in close proximity to coworkers
 Professional dress is required
Work Postures
When considering the work postures associated with this job, the following factors may apply:
 Frequent, continuous periods of time standing, up to 6 hours per day
 Sitting continuously for many hours per day, up to 6 hours per day
 Climbing stairs to access buildings frequently
Physical Demands
When considering the physical demands associated with this job, the following factors may apply:
 Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers
and phone usage
 Ability to ascend/descend step-ladders to retrieve files from ground floor and top shelves of
vaults, often in tight spaces
 Ability to move bankers boxes of files (~50lbs)
 Keen vision (with or without corrective lenses) required to read historical documents/images
(paper & electronic) and obtain key pieces of information, scanning them accurately into
electronic database
Work Hours
When considering the work hours associated with this job, the following factors may apply:
 Working beyond “standard” hours as the need arises

Company DescriptionRecognized as one of the industries fastest growing staffing firms.Company DescriptionRecognized as one of the industries fastest growing staffing firms.