Accounts Payable Specialist
1 month ago
Responsibilities
• Handle all aspects of the accounts payable process, including invoice processing, sales tax recording, and loan documentation.
• Utilize automation tools to optimize invoice entry, coding, and payments.
• Provide prompt and accurate solutions to vendors and internal clients across various locations.
• Ensure the correctness of vendor invoices and the appropriate use of general ledger account codes.
• Regularly generate payments to vendors and pair the payment with backup for financial manager review.
• Maintain records of paid and unpaid invoices, cleared payment inquiries, and check voiding in compliance with company standards.
• Oversee automatic payments to confirm correct coding, authorization, and sufficient contract and documentation support.
• Establish and maintain a filing system for financial information, records, and documents for easy access by team members.
• Prepare checks including weekly pro fees and intercompany reimbursement fees.
• Handle miscellaneous deposit processing, scanning, and saving to deposit folders, and making weekly bank deposits.
• Offer assistance and support to Accounting Team members and take on special projects as required.
• Assist with year-end 1099 reporting.
• Maintain accounts payable records, new vendor forms, and manage storage needs and year-end new file setup.
• Sort Accounting mail and file/scan accounting documents.• Must have a minimum of 5 years of experience as an Accounts Payable Specialist
• Demonstrated proficiency in Account Coding is required
• Must have a solid understanding and hands-on experience with Accounts Payable (AP)
• Experience in auditing is essential
• Must possess knowledge of Automated Clearing House (ACH) procedures
• Proficiency in using NetSuite software is required
• Strong skills in Microsoft Excel are a must
• Must have experience in handling multiple vendors simultaneously
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