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Administrative Coordinator
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Los Angeles, United States Robert Half Full timeJob DescriptionJob DescriptionWe are in search of an Administrative Coordinator to join our team in Los Angeles, California. The role is central to creating a positive and engaging environment for our team members. The Administrative Coordinator will be instrumental in maintaining an organized and efficient office space, managing various administrative...
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Administrative Coordinator
2 months ago
An influencer marketing agency is hiring a Talent Coordinator on a contract-to-hire basis. As the Talent Coordinator, you will be supporting the team with administrative duties, client relations, and light talent acquisition. This is a hybrid position based in Hollywood. Responsibilities include-
Administrative Tasks:
• Safeguarding the proper dissemination of information by taking notes during calls/meetings and ensuring the fitting information reaches the right team members.
• Scheduling and managing ongoing talent calls and in-person meetings.
• Fulfilling administrative duties including document organization, maintenance of Standard Operating Procedures (SOP) and Process.
• Overseeing contract and accounting organization.
• Managing DMCA report, ensuring legal complaints are properly addressed.
• Creating effective and engaging presentation decks for meetings.
• Coordinating affiliate partnerships to ensure streamlining and success.
Client Relations:
• Coordinating the delivery of gifts for talent during milestones, for onboarding, and other special occasions.
• Creating and publishing predictive and engaging birthday social media posts for the talent.
• Preparing for talent meetings involving arranging for food, beverages, flowers, champagne, and other needs.
• Providing assistance during various events and photo shoots.
Talent Acquisition:
• Sourcing leads for talent and managing referral partner tracking for prospective and ongoing partnerships.
The ideal candidate will have 2 years of administrative and client relations experience. Excellent organizational skills, multitasking ability, and outstanding attention to detail are required as well as exceptional verbal and written communication. This role pays $22-25/hr during the contract period and up to $60-65k once full-time. This is a hybrid position based out of Hollywood and hours are Monday – Friday from 10-7PM.
• Proficiency in ADP - Financial Services• Experience with Banner Ads creation and management
• Proficient in using Cisco Webex Meetings for coordinating and conducting virtual meetings
• Familiarity with Concur for managing expenses and invoices
• Ability to use CRM systems for managing customer relationships
• Knowledge of About Time for managing workforce
• Understanding of Budget Processes for financial planning
• Proficient in Calendar Management for scheduling appointments and meetings
• Excellent Communication skills, both written and verbal
• Experience in dealing with C-Suite level executives and managing their requirements
