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Administrative Coordinator

2 months ago

Los Angeles, United States Kheir Clinic Full time
SUMMARY

The Administrative Coordinator is responsible for matters pertaining to the Administration Office, which include: maintaining general clerical duties and completing projects as assigned that will streamline the workflow of the Administration Office.

ESSENTIAL JOB FUNCTIONS
  • Provide daily reception, telephone & administrative support for office operations.
  • Perform general clerical duties to include but not limited to: photocopying, mailing, office organization, and various errands as needed.
  • Support weekly team meeting coordination & record-keeping.
  • Maintain general office tidiness.
  • Manage office supply inventory and order supplies as needed.
  • Coordinate staff and guest parking.
  • Conduct routine facility checks.
  • Assist with program events & meetings.
  • Maintain confidential files.
  • Create and maintain files using Microsoft Office Suite software.
  • Update, record and maintain electronic and hard copy client, contact and administrative filing system and database.
  • Prepare long term and short-term projects and other materials accurately, following established guidelines and procedures with little or no supervision.
  • Coordinate staff calendars so that everyone attends meetings.
  • Update, record and maintain electronic and hard copy client, contact and administrative filing system and database.
  • Assist management with special projects and tasks.
  • Other duties as assigned.
QUALIFICATIONS
  • Steadfast, engaged, and curious individual with a strong sense of judgment, discretion and confidentiality.
  • Maturity and ability to work with difficult people & situations.
  • Ability to follow and provide detailed instructions.
  • At least 1-year work experience in office setting. Submit to background check and sign confidentiality disclosure.
  • Strong knowledge of MS Office software (Word, Excel, PowerPoint & Outlook).
  • Exceptional attention to detail & accuracy, including proofreading skills.
  • Ability to apply common sense when carrying out duties.
  • A valid CA Driver's License, auto insurance & everyday access to a reliable vehicle, preferred but not required.
  • Must have at minimum an Associate's degree or 2 years of full-time job experience.