International Shipping Coordinator
1 month ago
Responsibilities:
• Manage the invoicing, logistics, and shipping control of all international orders to ensure that sales goals are met and processed within the required timeframe.
• Review, print, and verify all shipping documents for factory direct shipments, ensuring accuracy between different systems.
• Address any pricing discrepancies with the finance team and document discrepancies with factories and international colleagues.
• Ensure that cargo receipts are correctly signed and dated within the required timeframe.
• Oversee the invoicing process for factory direct shipments and ensure the accuracy of each individual line for each factory commercial invoice.
• Prepare necessary paperwork, including instructions for transportation documents, certificates of origin, other certificates, commercial invoices, packing lists, and other shipping documentation associated with each shipment.
• Collaborate with various teams such as customer service, allocations, customs, finance, retail, and distribution centers to resolve any issues or discrepancies.
• Maintain communication with international customers, forwarders, carriers, and truckers to process and expedite shipments.
• Review documentation for completion, monitor all shipment activity for timely arrival at destination, and create appropriate reporting tools to account for activity.
• Ensure all documents and finance presentations are sent to finance institutions and/or customers to secure payment for all shipments.
• Manage all filing associated with international shipments processed by the export logistics team.• Proven experience in International Shipping within the Retail industry.
• Proficiency in Logistics, including planning, scheduling, and coordinating.
• Strong knowledge of shipping procedures, laws, and regulations internationally.
• Ability to effectively communicate with suppliers, clients, and team members.
• Excellent problem-solving skills, particularly in troubleshooting shipping issues.
• Familiarity with computer software related to shipping and logistics.
• Ability to multitask and prioritize in a fast-paced work environment.
• Demonstrated ability to handle confidential and sensitive information.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to work both independently and as part of a team.
• Ability to adapt to changing circumstances and solve problems efficiently.
• Proficiency in English, additional languages would be an asset.
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