Executive Assistant
1 week ago
Responsibilities:
• Manage complex calendars, ensuring all appointments and meetings are accurately scheduled
• Coordinate travel arrangements, ensuring all details are meticulously planned and booked
• Handle confidential communications, ensuring all sensitive information is dealt with in a detail oriented manner
• Prepare reports, compiling and presenting relevant information in an accessible format
• Oversee various administrative tasks, ensuring the smooth running of the office
• Utilize ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System to carry out tasks efficiently
• Manage About Time software to track work hours accurately
• Effectively manage communication, including conference calls and correspondence, ensuring information is relayed in a timely manner
• Coordinate executive meetings, ensuring all necessary arrangements are made and materials are prepared.• Proficiency in using ADP - Financial Services for managing financial tasks
• Ability to navigate and use Cisco Webex Meetings for organizing virtual meetings
• Familiarity with Concur for managing travel and expenses
• Experience with CRM systems for managing interactions with current and potential stakeholders
• Knowledge of Kronos Timekeeping System for tracking employee time
• Proficiency in using About Time for project management
• Strong skills in Calendar Management, ensuring efficient scheduling of appointments and meetings
• Excellent Communication skills, both written and verbal
• Ability to manage and host Conference Calls
• Experience with detail-oriented Correspondence, including drafting and responding to emails and letters
• Experience in organizing and managing Executive Meetings, including preparing agendas and taking minutes
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Sales Executive Assistant
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