Executive Assistant

3 days ago

Ridgefield Park, United States EPITEC Full time

Position: Bilingual Executive Assistant - (Korean and English required)

Tentative Start Date: TBD (2 weeks from offer acceptance to account for onboarding and background check process)

Contract Duration: 12 months + expected extension

Location: 85 Challenger Rd., Ridgefield Park, NJ, USA

Job Description:

We are seeking a highly skilled Bilingual Executive Assistant to support our Chief Financial Officer (CFO). The ideal candidate will have prior experience as an executive assistant and the ability to manage multiple priorities in a fast-paced, high-pressure environment. This role requires fluency in English and Korean to effectively support the CFO and coordinate with global stakeholders.

Key Responsibilities:

  • Executive Support: Manage the CFO’s calendar, schedule meetings, and coordinate appointments while ensuring effective time management and prioritization of tasks.
  • Communication: Serve as a primary point of contact for the CFO, handling correspondence, emails, and phone calls in a professional and timely manner.
  • Meeting Coordination: Prepare agendas, materials, PowerPoints, and follow-up documentation for meetings. Coordinate onsite and offsite events for small and large groups (e.g., executive staff meetings, quarterly team off-sites, annual team summits).
  • Travel Management: Arrange complex international and domestic travel itineraries, including flights, accommodations, travel documents, and transportation, ensuring a seamless experience.
  • Project Management: Assist in managing and tracking key projects and deliverables, ensuring deadlines are met. Create and edit documents, presentations, and spreadsheets. Coordinate weekly team updates and daily/monthly/quarterly/yearly reviews.
  • Confidentiality: Handle sensitive information with discretion and maintain the highest level of confidentiality.
  • Problem-Solving: Proactively identify and resolve scheduling conflicts, logistical issues, and other challenges with a solutions-focused mindset.
  • Research & Analysis: Conduct research on current market, channel, and competitor trends to stay abreast of the changing economy.

Qualifications:

  • Bachelor's Degree
  • Minimum of 5 years of experience as an executive assistant, preferably supporting C-suite executives.
  • Fluency in Korean and English, with excellent written and verbal communication skills. Ability to send correspondence on behalf of the CFO’s office.
  • Proven ability to handle multiple priorities, work under pressure, and meet tight deadlines.
  • Strong organizational skills with a keen attention to detail and accuracy.
  • Expertise in Microsoft Office Suite, particularly Excel and PowerPoint.
  • Sharp, highly intuitive, and able to anticipate up-to-the-minute needs.
  • Highly collaborative and flexible to adapt to changes in schedule and procedure.
  • Outstanding ability to juggle competing priorities and thrive in a deadline-driven environment.

Work Environment:

  • This position operates in a fast-paced office environment with frequent deadlines and shifting priorities.
  • Occasional overtime may be required to meet the demands of the role.

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