Administrative Assistant

17 hours ago

Irvine, United States Roth Staffing Companies Full time

Leading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.

This role requires the Administrative Assistant to produce documents, reports and other deliverables. Previous experience working for a Consulting, or Engineering firm is preferred.

The primary function of this administrative/office assistant is to provide support in the development and production of client deliverables and general administrative assistance to Technical & Administrative Staff.

Typical responsibilities will include but are not limited to the following:

  • Formatting and QCing of client deliverables
  • Production of client deliverables, technical reports
  • Organization and maintenance of project files
  • Create spreadsheets, enter and import data into MS Word documents
  • Compose letters and routine correspondence
  • Litigation support, indexing, converting documents using OCR
  • Preparation of marketing materials
  • Database entry of project files
  • Project file purging before archival
  • Provide Reception support
  • Invoice or statement reconciliation
  • Webcast, meeting, & conference coordination, maintenance and setup
  • Employee and/or client meeting/event planning
  • Catering coordination
  • Office Facilities-Common areas stocking and maintenance
  • Security-Building and parking access coordination & maintenance with building Property Manager
  • Availability to commute and provide support to Los Angeles Office on occasion, as needed
  • Recruiting administrative support and candidate interview coordination
  • Coordinate travel arrangements
  • Maintain Principal contacts and calendar
Requirements:
  • Minimum 5 years' experience mid-level to senior level administrative support.
  • BA/BS degree or equivalent preferred, but not required, can may be substituted/considered in lieu of years of experience
  • Self-starter, quickly grasp issues, and attend to details while keeping the big picture in mind.
Technical Skills:
  • Advanced Microsoft Word skills, including the use of styles.
  • Proficient in Microsoft Excel, Outlook, PowerPoint.
  • Proficient in Adobe Acrobat Professional.
  • Compile data, prepare expense reports, design staff and office forms.
  • The ability to work with calendars and resources in Outlook.
  • Keen eye for detail and accuracy.
  • Experienced in editing and proofreading lengthy documents with focus on format, spelling, accuracy, sentence syntax/structure, and grammar.
  • Accustomed to working with technical vocabularies from a variety of fields.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.PandoLogic. Keywords: Administrative Assistant, Location: Irvine, CA - 92604 , PL: 595212578

  • Administrative Assistant

    3 weeks ago

    Irvine, United States Vaco Full time

    Job Title: Administrative Assistant Vaco is currently seeking a highly organized and self-motivated Administrative Assistant to join our clients expanding organization.The Administrative Assistant will be responsible for delivering top-tier administrative support, welcoming and directing visitors, and efficiently handling phone calls and emails. Ideal...

  • Administrative Assistant

    4 weeks ago

    Irvine, United States Vaco Full time

    Job Title: Administrative Assistant Vaco is currently seeking a highly organized and self-motivated Administrative Assistant to join our clients expanding organization.The Administrative Assistant will be responsible for delivering top-tier administrative support, welcoming and directing visitors, and efficiently handling phone calls and emails. Ideal...

  • Administrative Assistant

    1 month ago

    Irvine, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in search of an Administrative Assistant to join our team in the construction industry, located in Irvine, California. As an Administrative Assistant, you will be tasked with providing administrative support, handling data entry tasks, and assisting with HR-related duties. This role offers a short-term contract employment...

  • Administrative Assistant

    4 weeks ago

    Irvine, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to hire opportunity for an Administrative Assistant in Irvine, California. This role primarily revolves around providing administrative support within a hybrid remote and in-office environment. The job function involves a blend of administrative tasks, including executive assistant work, human...

  • Administrative Assistant

    4 weeks ago

    Irvine, California, United States Ramboll US Corporation Full time

    About the RoleRamboll US Corporation is seeking a highly skilled and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide critical support to our Technical & Administrative Staff, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to Technical & Administrative...

  • Administrative Assistant

    4 weeks ago

    Irvine, California, United States PrideStaff Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at PrideStaff. As an Administrative Assistant, you will be responsible for providing administrative support to our staff, managing office supplies, and maintaining accurate records.Key Responsibilities:Provide administrative support to staff members,...

  • Administrative Assistant

    3 weeks ago

    Irvine, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Assistant based in Irvine, California. The role requires a high level of organization and detail-oriented mindset, with a focus on customer service and data management. As an Administrative Assistant, you will be responsible for processing...

  • Administrative Assistant

    3 weeks ago

    Irvine, United States LHH Full time

    Administrative AssistantOn-site: IrvineWe are seeking a highly organized Administrative Assistant to support the Controller and Accounting department by handling administrative tasks, managing projects, and assisting with financial documentation. This role is crucial for ensuring the smooth operation of the team and contributing to the achievement of...

  • Administrative Assistant

    4 weeks ago

    Irvine, United States LHH Full time

    Administrative AssistantOn-site: IrvineWe are seeking a highly organized Administrative Assistant to support the Controller and Accounting department by handling administrative tasks, managing projects, and assisting with financial documentation. This role is crucial for ensuring the smooth operation of the team and contributing to the achievement of...

  • Administrative Assistant

    2 weeks ago

    Irvine, United States Roth Staffing Companies Full time

    Administrative Assistant Opportunity at a Leading Property Management CompanyUltimate Staffing is excited to offer an opportunity for an Administrative Assistant to join a prominent property management firm known for its exceptional service and industry leadership. Our client is a key player in the property management sector, specializing in high-quality...

  • Administrative Assistant

    2 days ago

    Irvine, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative...

  • Administrative Assistant

    2 weeks ago

    Irvine, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionAdministrative Assistant Opportunity at a Leading Property Management CompanyUltimate Staffing is excited to offer an opportunity for an Administrative Assistant to join a prominent property management firm known for its exceptional service and industry leadership. Our client is a key player in the property management sector,...

  • Administrative Assistant

    4 weeks ago

    Irvine, California, United States Month2Month Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Month2Month. As a key member of our HR department, you will play a vital role in supporting our recruitment process, administering employee records, and maintaining confidentiality in HR matters.Key ResponsibilitiesAssist in scheduling interviews,...

  • Administrative Assistant

    4 weeks ago

    Irvine, United States Law Offices of Samer Habbas Inc. PC Full time

    The Law Offices of Samer Habbas & Associates, PC is looking for a detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative and clerical support to the Director of Operations to help ensure the efficient operation of the firm.Key Responsibilities: Order office supplies and maintain supply...

  • Administrative Assistant

    2 weeks ago

    Irvine, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are looking for an Administrative Assistant to join our team in Irvine, California. In this role, you will be responsible for supporting the department with various clerical duties. This role offers a contract to hire employment opportunity.Responsibilities: • Assisting with general office tasks such as filing, scanning,...

  • HR Administrative Assistant

    2 weeks ago

    Irvine, California, United States Professional Search Group Full time

    HR Administrative AssistantProfessional Search Group OC is seeking a highly organized and detail-oriented HR Administrative Assistant to join their client's team. The successful candidate will provide essential administrative support to the Human Resources department, ensuring seamless execution of various HR functions.Key Responsibilities:Perform general...

  • Administrative Assistant

    4 months ago

    Irvine, United States Evans Fears Schuttert McNulty Mickus Full time

    Evans Fears Schuttert McNulty Mickus, a trial litigation firm has an opening in our Irvine, California office for an Administrative Assistant. Two (2) years' experience with a litigation firm is preferred. This position works with a team of attorneys and paralegals and performs a variety of duties. This is a full-time position. We offer a competitive...

  • Administrative Assistant

    1 week ago

    Irvine, United States Evans Fears Schuttert McNulty Mickus Full time

    Evans Fears Schuttert McNulty Mickus, a trial litigation firm has an opening in our Irvine, California office for an Administrative Assistant. Two (2) years' experience with a litigation firm is preferred. This position works with a team of attorneys and paralegals and performs a variety of duties. This is a full-time position. We offer a competitive...

  • Administrative Assistant

    4 months ago

    Irvine, United States Evans Fears Schuttert McNulty Mickus Full time

    Evans Fears Schuttert McNulty Mickus, a trial litigation firm has an opening in our Irvine, California office for an Administrative Assistant. Two (2) years' experience with a litigation firm is preferred. This position works with a team of attorneys and paralegals and performs a variety of duties. This is a full-time position. We offer a competitive...

  • Administrative Assistant

    3 weeks ago

    Irvine, United States Evans Fears Schuttert McNulty Mickus Full time

    Evans Fears Schuttert McNulty Mickus, a trial litigation firm has an opening in our Irvine, California office for an Administrative Assistant. Two (2) years' experience with a litigation firm is preferred. This position works with a team of attorneys and paralegals and performs a variety of duties. This is a full-time position. We offer a competitive...