Sr. Administrative Assistant
3 weeks ago
Job Posting: Sr. Administrative Assistant
Location: Irvine, CA
Position Type: Full-Time, In-Office
LHH is seeking a Sr. Administrative Assistant for our client's Accounting team to support the department's administrative needs, directly reporting to the Director of Accounting & Controller.
Key Responsibilities:
- Manage administrative tasks such as team calendar coordination, meeting scheduling, phone support, and correspondence management.
- Assist in preparing budget reviews, variance analyses, and invoice reviews.
- Support project management by creating and updating workflows, preparing documentation, and tracking progress to meet team objectives.
- Prepare meeting materials, including PowerPoint presentations for executive meetings.
- Coordinate special events for the department, such as lunches and team outings.
- Manage department expenses and receipts using Concur.
- Help organize and prioritize workloads to meet deadlines.
Qualifications:
- 2-5 years of administrative experience, ideally within an Accounting or Finance department.
- Experience with budget reviews, variance analyses, and invoice reviews is highly preferred.
- High School diploma or equivalent required.
- Strong organizational and time-management skills with the ability to prioritize tasks.
- Excellent written and verbal communication skills, with a professional demeanor.
- Basic knowledge of finance and accounting is preferred but not required.
- Detail-oriented with a proven track record of providing exceptional customer service and problem-solving.
- Ability to manage multiple projects while maintaining organization and efficiency.
- Self-motivated and able to work independently while contributing to a team environment.
- Flexible and adaptable to changing business needs.
- Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word); familiarity with Asana, Slack, and Microsoft Teams is a plus.
- Strong ethical standards, with the ability to handle confidential information professionally.
-
Sr. Administrative Assistant
3 weeks ago
Irvine, United States LHH Full timeJob Posting: Sr. Administrative Assistant Location: Irvine, CA Position Type: Full-Time, In-Office LHH is seeking a Sr. Administrative Assistant for our client's Accounting team to support the department's administrative needs, directly reporting to the Director of Accounting & Controller. Key Responsibilities: Manage administrative tasks such as team...
-
Sr. Administrative Assistant
2 months ago
Irvine, United States LHH Full timeJob Posting: Sr. Administrative AssistantLocation: Irvine, CAPosition Type: Full-Time, In-OfficeLHH is seeking a Sr. Administrative Assistant for our client's Accounting team to support the department's administrative needs, directly reporting to the Director of Accounting & Controller.Key Responsibilities:Manage administrative tasks such as team calendar...
-
Sr. Jira Administrator
3 days ago
Irvine, United States GBIT (Global Bridge InfoTech Inc) Full timeRole: Sr. Jira AdministratorLocation: Irvine CA ||Hybrid mustJob Details Responsibilities:Responsible for the supporting and maintaining customer’s Jira and Confluence.Serve as a technical expert of the Jira and Confluence applications and enforce Customer’s best practices and standards.Have in depth understanding of the business process that are...
-
Sr. Jira Administrator
3 days ago
Irvine, United States GBIT (Global Bridge InfoTech Inc) Full timeRole: Sr. Jira AdministratorLocation: Irvine CA ||Hybrid mustJob DetailsResponsibilities:Responsible for the supporting and maintaining customer’s Jira and Confluence.Serve as a technical expert of the Jira and Confluence applications and enforce Customer’s best practices and standards.Have in depth understanding of the business process that are...
-
Administrative Support Specialist
1 month ago
Irvine, California, United States LHH Full timeSr. Administrative Assistant Job DescriptionAt LHH, we are seeking a highly skilled and organized Sr. Administrative Assistant to join our client's Accounting team. This is a full-time, in-office position that requires strong administrative support skills and the ability to work independently.Key Responsibilities:Manage administrative tasks, including...
-
Senior Administrative Coordinator
4 weeks ago
Irvine, California, United States City of Hope Full timeJob SummaryCity of Hope is seeking a highly skilled Sr. Administrative Assistant-OC(Pharmacy) to join our team. The ideal candidate will have a strong background in administration and be able to provide exceptional support to our senior management team.Key Responsibilities Manage complex calendars, schedules meetings and appointments for senior management...
-
Department Administrator
4 weeks ago
Irvine, California, United States University Of California Irvine Full timeAbout the RoleThe Department of Epidemiology & Biostatistics at the University of California, Irvine is seeking a highly skilled and experienced Department Administrator to support the department faculty and students. This is a unique opportunity to work closely with a new Department Chair and contribute to the success of the department.Key...
-
Administrative Assistance
3 weeks ago
Irvine, United States WOTM - Partners Professional Full timeJob DescriptionJob DescriptionPartners Professionals is currently looking for an Administrative Assistant, located in Irvine, CA. Temp to hire M-F 8-5pm, onsite, offering $25/hr.Administrative Assistant Responsibilities:· Review and input customer orders· Email quotes to customers· Research customer open...
-
Sr. Business Analyst
7 days ago
Irvine, United States Solugenix Corp Full timeSr. Business Analyst Irvine, CA (Hybrid) 6-Month ContractJob ID Solugenix is assisting a client, a prestigious and large investment management company in their search for a Sr. Business Analyst.
-
Administrative Assistant
3 weeks ago
Irvine, United States Roth Staffing Companies Full timeLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE. This role requires the Administrative Assistant to produce documents,...
-
Administrative Assistant
1 week ago
Irvine, United States Ultimate Staffing Services Full timeJob DescriptionJob DescriptionLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative...
-
Administrative Assistant
1 week ago
Irvine, United States Ultimate Staffing Full timeLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative Assistant to produce documents,...
-
Administrative Assistant
7 days ago
Irvine, United States Ultimate Staffing Full timeLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative Assistant to produce documents,...
-
Administrative Assistant
2 months ago
Irvine, United States LHH Full timeAdministrative AssistantOn-site: IrvineWe are seeking a highly organized Administrative Assistant to support the Controller and Accounting department by handling administrative tasks, managing projects, and assisting with financial documentation. This role is crucial for ensuring the smooth operation of the team and contributing to the achievement of...
-
Administrative Assistant
3 weeks ago
Irvine, United States Ultimate Staffing Full timeLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative Assistant to produce documents,...
-
Administrative Assistant
4 weeks ago
Irvine, United States Ultimate Staffing Services Full timeJob DescriptionJob DescriptionLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative...
-
Administrative Assistant
2 months ago
Irvine, United States Law Offices of Samer Habbas Inc. PC Full timeThe Law Offices of Samer Habbas & Associates, PC is looking for a detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative and clerical support to the Director of Operations to help ensure the efficient operation of the firm.Key Responsibilities: Order office supplies and maintain supply...
-
Administrative Assistant
1 month ago
Irvine, United States Robert Half Full timeJob DescriptionJob DescriptionWe are looking for an Administrative Assistant to join our team in Irvine, California. In this role, you will be responsible for supporting the department with various clerical duties. This role offers a contract to hire employment opportunity.Responsibilities: • Assisting with general office tasks such as filing, scanning,...
-
Administrative Assistant
1 week ago
Irvine, United States Willow Laboratories Full timeJob Summary:Willow Laboratories, Inc. is a medical technology innovator, guided by a mission to improve lives by making the impossible possible through innovation. We are searching for an Administrative Assistant to provide administrative and clerical support to senior management. This position will ensure the efficient operation of the company’s...
-
Administrative Assistant
2 weeks ago
Irvine, United States Willow Laboratories Full timeJob Summary:Willow Laboratories, Inc. is a medical technology innovator, guided by a mission to improve lives by making the impossible possible through innovation. We are searching for an Administrative Assistant to provide administrative and clerical support to senior management. This position will ensure the efficient operation of the company’s...