Administrative Assistant

6 days ago


San Jose, United States Robert Half Full time
Job DescriptionJob DescriptionWe are seeking a dedicated Administrative Assistant to become a vital member of our team. This role is primarily focused on administrative and customer service within the industry, based in SAN JOSE, California. This position offers a contract employment opportunity in a dynamic work environment.

Responsibilities:

• Facilitating effective communication with candidates and managing all logistical aspects of interviews, including scheduling and preparation of necessary documents.
• Processing and tracking contract hiring requests accurately.
• Working with the HRIS team to provide testing support, including exam scheduling, proctoring, and scoring.
• Assisting in the creation and upkeep of a recruitment status database.
• Providing support for LiveScan fingerprinting and maintaining the fingerprinting profile in PeopleSoft.
• Managing invoicing for fingerprinting tracking (DOJ and Biometrics).
• Keeping up with employment-related reporting for the Civil Service Commission.
• Overseeing and purging recruitment files in line with the records retention policy.
• Carrying out HR front desk duties as required.
• Generating offer letters and other hiring documents.• Proficient in ADP - Financial Services
• Experienced in using ADP Workforce Now software
• Familiar with ATS - Asynchronous Transfer Mode
• Able to use Ceridian effectively
• Knowledgeable in CRM platforms
• Skilled in About Time software
• Capable of conducting Auditing tasks
• Proficient in managing Benefit Functions
• Excellent Communication skills
• Understands and can ensure Compliance in all tasks

  • San Jose, United States Fidos for freedom, Inc Full time

    Job OverviewOur organization is looking for an Administrative Assistant to assist management and visitors with various office tasks. As an Administrative Assistant, your duties include answer phone callsarrange meetingssupervise staffperform a variety of general clerical and administrative tasks.We are searching for a person who is skilled in administration...


  • San Jose, United States SGA Inc. Full time

    Software Guidance & Assistance, Inc., (SGA), is searching for a Administrative Assistant for a Contract assignment with one of our premier SaaS clients in San Jose, CA . Hybrid 2-3 days per week. We are seeking a highly motivated Administrative Assistant to support the Senior Director of Customer Strategy & Success and the Senior Director of...


  • San Jose, United States Nortia Staffing - Human Resources, Accounting and Administrative Staffing Full time

    Start up company in the San Jose area seeking a Part-Time Admin Assistant to support Sales and Operations.MUST be able and open to working 20 hours a week for the next 4 months.100% remote but preferred local (but would not go onsite)Pay is up to $40/hrDuties will include but are not limited to:Scheduling and calendar managementCoordinating all domestic and...


  • San Jose, United States Asian Americans for Community Involvement Full time

    The Administrative Assistant supports various agency departments by executing a variety of office support, data entry & management, organization and administrative tasks which help to ensure the smooth and efficient functioning of various agency departments. The DUI Program Administrative Assistant also performs reception and customer service duties for the...


  • San Jose, United States Waterworks Aquatics Full time

    We’re hiring FULL-TIME Administrative Assistant! A Little About Us… Waterworks Aquatics is a premier swim school with 39 locations across California and Colorado. We teach children ages 3 months through adult how to swim. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique. Job Description: As an...


  • San Jose, United States Cupertino Electric, Inc. Full time

    Posting Title: Administrative AssistantReports To: Senior O&M Specialist Location: San Jose, California Salary Range: $26.00/hour to $30.00/hour Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The...


  • San Jose, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in San Jose, California. This role primarily operates within the industry, where you will be responsible for a variety of administrative and customer service tasks. You will be required to perform duties such as handling inbound calls,...


  • San Jose, United States Ursus, Inc. Full time

    JOB TITLE: Administrative Assistant 3 LOCATION: San Jose, CA (hybrid) PAY RANGE: $25.00 - $35.21/hr DURATION: 1 year TOP 3 SKILLS: BA/BS degree or 4-6 years of executive administrative experience; experience supporting an Enterprise organization a plus Demonstrate strong attention to detail while working optimally with minimal...


  • San Jose, United States Stryker Corporation Full time

    Work Flexibility: Hybrid. Work Flexibility: Hybrid. On Site Location Options:5670 Greenwood Plaza Blvd., Greenwood Village, C - Oor 5900 Optical Ct, San Jose, CA - Shift: Monday Friday, 8:00 AM 5:00 PM - Summary:In this role, you will support mul Administrative Assistant, Administrative, Senior, Assistant, Support, Manufacturing, Technology


  • San Jose, United States Ursus Inc Full time

    JOB TITLE: Administrative Assistant 3 LOCATION: San Jose, CA (hybrid) PAY RANGE: $25.00 - $35.21/hr DURATION: 1 year TOP 3 SKILLS: BA/BS degree or 4-6 years of executive administrative experience; experience supporting an Enterprise organization a plus Demonstrate strong attention to detail while working optimally with minimal direction Positive,...


  • San Jose, United States truckcrashlaw Full time

    The Truck Accident Law Firm has the specialized skill experience and resources necessary to assist you in obtaining a full recovery if you are involved in a truck or commercial motor vehicle crash. We have helped many victims injured or killed in truck and motor vehicle crashes maximize their claim. We are dedicated to treating our clients with dignity...


  • San Jose, United States NextDeavor Inc. Full time

    Description Administrative Assistant 312+ Months W2 ContractSan Jose, CA (Hybrid)Benefits You'll Love: NextDeavor offers health, vision and dental benefits for contract employees Paid sick leave eligibility is contingent on state of residence Optional 401k Plan (excludes employer match) Opportunity to get your foot in the door at a well-established...


  • San Jose, United States MILLENNIUMSOFT Full time

    Position : Administrative Assistant Location : San Jose ,CA Duration : 12 Months Contract Total Hours/week : 40.00 1st Shift Description: Job Summary Responsible for performing administrative and clerical support to relieve assigned members of an organizational unit of administrative details. Works on assignments that are moderately complex in...


  • San Jose, United States NextDeavor Inc. Full time

    Description Administrative Assistant 312+ Months W2 ContractSan Jose, CA (hybrid)Benefits You'll Love: NextDeavor offers health, vision and dental benefits for contract employees Paid sick leave eligibility is contingent on state of residence Optional 401k Plan (excludes employer match) Opportunity to get your foot in the door at a well-established...


  • San Jose, United States Varite Full time

    Max Pay rate $35/hr. Job Description: In this role you will collaborate with executives, chiefs of staff, administrative assistants and customers. We are looking for someone who is highly collaborative, a self starter, thrives in a fast-paced environment and has a sense of humor. A positive demeanor and great communications skills are also required. Roles...


  • San Jose, United States Varite Full time

    Pay rate - $30 - $35.21/hr. Job Description: In this role you will collaborate with executives, chiefs of staff, administrative assistants and customers. We are looking for someone who is highly collaborative, a self starter, thrives in a fast-paced environment and has a sense of humor. A positive demeanor and great communications skills are also required....


  • San Jose, United States Varite, Inc Full time

    Pay rate - $30 - $35.21/hr. Job Description: In this role you will collaborate with executives, chiefs of staff, administrative assistants and customers. We are looking for someone who is highly collaborative, a self starter, thrives in a fast-paced environment and has a sense of humor. A positive demeanor and great communications skills are also...


  • San Jose, United States Abacus Group Full time

    Our client is a law firm. They seek a Legal Administrative Assistant to join their San Jose, CA office.ResponsibilitiesAnswer telephone calls, take messages and direct callsDraft and edit correspondence, presentations, and other documentsCoordinate travel reservations, both domestic and internationalPrepare expense reports and reconcile credit card...


  • San Jose, United States Vi Living Full time

    Overview: Vi is recognized as a Great Place to Work and one of Glassdoor's 100 Best Companies to work for. Learn from the best and accelerate your career with Vi.What We Offer: Competitive payExceptional benefitsGenerous Paid Time Off - start accruing on day one401k with company matchPaid maternity and paternity benefitsAward-winning training and...


  • San Jose, United States Mathnasium Full time

    Join our A+ TeamAcross North America and all over the world, Mathnasium Learning Centers are committed to teaching children math so that they understand it, master it, and love it. The Mathnasium Method the result of decades of hands-on instruction and development has been transforming the lives of children through math since 2002 and continues to be shared...