Administrative Assistant

7 days ago

Irvine, United States Ultimate Staffing Services Full time
Job DescriptionJob Description

Ultimate Staffing is excited to offer an opportunity for an Administrative Assistant to join a prominent property management firm known for its exceptional service and industry leadership. Our client is a key player in the property management sector, specializing in high-quality residential and commercial properties. We are seeking proactive candidates who are ready to start immediately.

Location: Fully Onsite in Irvine, CA

Job Type: Temp-To-Hire (Transition to permanent after 4 months)

Schedule: Monday to Friday, 8:00 AM - 5:00 PM

Role Overview:

We are looking for a detail-oriented and highly organized Administrative Assistant to support our dynamic team in the property management industry. In this role, you will be vital in ensuring the efficient operation of our office by providing administrative support to various departments, including leasing, maintenance, and client relations.

Key Responsibilities:

  • Provide comprehensive administrative support to different departments within the company.
  • Manage executive calendars, schedule meetings, and coordinate property tours and appointments with efficiency.
  • Handle phone inquiries, take messages, and route calls appropriately.
  • Prepare, proofread, and edit correspondence, reports, and other documentation to ensure clarity and accuracy.
  • Organize and maintain files, records, and databases, ensuring they are up-to-date and accessible.
  • Perform general office duties, including ordering supplies, photocopying, and filing.
  • Assist with special projects and other tasks as assigned by different departments.

Qualifications:

  • Bachelor's or Associate's degree preferred but not required.
  • Minimum of 1 year of experience in an administrative role.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
  • Ability to work independently as well as part of a team.
  • Must handle sensitive and confidential information with professionalism and discretion.

Why Join Us?

  • Become a part of a leading property management firm recognized for its exceptional service and community engagement.
  • Enjoy a collaborative and supportive work environment where your efforts make a difference.
  • Opportunity to transition to a permanent position with potential career growth.
  • Immediate availability is required. Candidates must be able to start full-time without a 2-week notice period.

If you're eager to contribute to a top-tier property management company and excel in a fast-paced setting, we'd love to hear from you

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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