Sr. Executive Assistant

3 weeks ago

Miami Beach, United States Robert Half Full time
Job DescriptionJob DescriptionWe are inviting applications for the position of Sr. Executive Assistant in Miami, Florida. This role involves providing high-level administrative support, managing executive workflows, and maintaining effective relationships with internal and external stakeholders. This is a contract to hire employment opportunity in a dynamic and fast-paced environment.

Responsibilities:

• Administer high-level support to the President & CEO, ensuring efficient management of tasks, schedules, and priorities.
• Oversee the executive's calendar, schedule meetings, manage appointments, and ensure the executive's time is effectively allocated.
• Handle incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature, and prioritize them based on urgency and importance.
• Assist in the successful completion of projects and special assignments by establishing objectives, managing time, monitoring progress, and making necessary adjustments.
• Prepare and research presentations that align with the executive's style and professional standards.
• Coordinate logistical arrangements for virtual and in-person meetings.
• Build and maintain positive work relationships with corporate management, industry leaders, and other stakeholders.
• Manage travel arrangements including transportation, lodging, and meeting accommodations.
• Handle all office mail and packages and process office invoices.
• Manage general office duties, including ordering supplies and managing office gifting.
• Must be bilingual, proficient in both English & Spanish (written and verbal).

• Proficiency in ADP - Financial Services

• Experience with Cisco Webex Meetings

• Familiarity with Concur software

• Bilingual Spanish

• Knowledge of Kronos Timekeeping System

• Proficiency in About Time software

• Excellent calendar management skills

• Strong communication skills

• Ability to handle conference calls

• Proficient in managing correspondence

• Prior experience in a similar role as an Executive Assistant

• Ability to maintain a high level of confidentiality and discretion

• Excellent problem-solving skills

• Ability to multitask and prioritize tasks

• Strong organizational skills

• High attention to detail

• Strong interpersonal skills

• Proficient in Microsoft Office Suite

• Willingness to learn new technologies and software

• Ability to work in a fast-paced environment

• Ability to work independently and as part of a team

• Strong administrative and clerical skills

• Professional demeanor and attitude

• Ability to handle high-pressure situations.

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