Sr. Executive Assistant

2 days ago

Miami Beach, United States Robert Half Full time
Job DescriptionJob DescriptionWe are inviting applications for the position of Sr. Executive Assistant in Miami, Florida. This role involves providing high-level administrative support, managing executive workflows, and maintaining effective relationships with internal and external stakeholders. This is a contract to hire employment opportunity in a dynamic and fast-paced environment.

Responsibilities:

• Administer high-level support to the President & CEO, ensuring efficient management of tasks, schedules, and priorities.
• Oversee the executive's calendar, schedule meetings, manage appointments, and ensure the executive's time is effectively allocated.
• Handle incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature, and prioritize them based on urgency and importance.
• Assist in the successful completion of projects and special assignments by establishing objectives, managing time, monitoring progress, and making necessary adjustments.
• Prepare and research presentations that align with the executive's style and professional standards.
• Coordinate logistical arrangements for virtual and in-person meetings.
• Build and maintain positive work relationships with corporate management, industry leaders, and other stakeholders.
• Manage travel arrangements including transportation, lodging, and meeting accommodations.
• Handle all office mail and packages and process office invoices.
• Manage general office duties, including ordering supplies and managing office gifting.
• Must be bilingual, proficient in both English & Spanish (written and verbal).

• Proficiency in ADP - Financial Services

• Experience with Cisco Webex Meetings

• Familiarity with Concur software

• Bilingual Spanish

• Knowledge of Kronos Timekeeping System

• Proficiency in About Time software

• Excellent calendar management skills

• Strong communication skills

• Ability to handle conference calls

• Proficient in managing correspondence

• Prior experience in a similar role as an Executive Assistant

• Ability to maintain a high level of confidentiality and discretion

• Excellent problem-solving skills

• Ability to multitask and prioritize tasks

• Strong organizational skills

• High attention to detail

• Strong interpersonal skills

• Proficient in Microsoft Office Suite

• Willingness to learn new technologies and software

• Ability to work in a fast-paced environment

• Ability to work independently and as part of a team

• Strong administrative and clerical skills

• Professional demeanor and attitude

• Ability to handle high-pressure situations.

  • Sr. Financial Assistant

    2 weeks ago

    Miami, United States The University of Miami Full time

    Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. The Rosenstiel School of Marine, Atmospheric and Earth Science at...

  • Caregiver Assistant

    1 month ago

    Panama City Beach, Florida, United States SR COMPANIES LLC Full time

    Job Title: CaregiverJoin SR COMPANIES LLC as a Caregiver and make a meaningful difference in the lives of our residents. As a key member of our team, you will provide exceptional care and support to our residents, ensuring their physical, emotional, and social needs are met.Job Summary:We are seeking a compassionate and dedicated Caregiver to join our team....

  • Caregiver Assistant

    4 weeks ago

    Panama City Beach, Florida, United States SR COMPANIES LLC Full time

    Job Title: CaregiverJoin SR COMPANIES LLC as a Caregiver and make a meaningful difference in the lives of our residents. As a key member of our team, you will provide exceptional care and support to our residents, ensuring their physical, emotional, and social needs are met.Job Summary:We are seeking a compassionate and dedicated Caregiver to join our team....

  • Executive assistant

    4 weeks ago

    Miami Beach, United States JMK Property Management Full time

    AboutUs:At JMK PropertyManagement we specialize in managing multifamily properties inMiami with a focus on leasing maintenance and financialaccountability. Our success is driven by a commitment to excellenceand we value teamwork integrity and continuous improvement. Byjoining our team youll become a part of a dynamic growing companythat offers an inclusive...

  • Executive assistant

    3 weeks ago

    Miami Beach, United States JMK Property Management Full time

    About Us:At JMK Property Management we specialize in managing multifamily properties in Miami with a focus on leasing maintenance and financial accountability. Our success is driven by a commitment to excellence and we value teamwork integrity and continuous improvement. By joining our team youll become a part of a dynamic growing company that offers an...

  • Executive assistant

    1 week ago

    Miami Beach, United States JMK Property Management Full time

    About Us:At JMK Property Management we specialize in managing multifamily properties in Miami with a focus on leasing maintenance and financial accountability. Our success is driven by a commitment to excellence and we value teamwork integrity and continuous improvement. By joining our team youll become a part of a dynamic growing company that offers an...

  • Executive Assistant

    2 weeks ago

    Miami Beach, Florida, United States CAREERXCHANGE®, Inc. Full time

    Executive Assistant OpportunityWe are seeking a highly organized and proactive Executive Assistant to support the General Manager in daily operations, special projects, and guest relations at our top-tier luxury hotel in Miami Beach.Key Responsibilities:Manage contracts, permits, and licenses to ensure full compliance with local regulations.Provide critical...

  • Executive Chef Assistant

    4 weeks ago

    Miami Beach, Florida, United States Groot Hospitality Full time

    Chef De Cuisine Job DescriptionGroot Hospitality is a dynamic organization that values diversity, teamwork, and integrity. We are seeking a passionate and dedicated individual to join our culinary team as a Chef De Cuisine.Key Responsibilities:Assist the Executive Chef in preparing and supervising all food production for dining, events, and...

  • Executive Assistant

    1 month ago

    Miami Beach, United States CAREERXCHANGE®, Inc. Full time

    Position Title: Executive AssistantDepartment: Executive OfficeSchedule: Monday – Friday, 8:00 AM – 4:30 PM (flexible)About the Opportunity:Step into an exciting role as an Executive Assistant at a top-tier luxury hotel in the heart of Miami Beach! If you thrive in a fast-paced environment, enjoy solving challenges, and are passionate about hospitality,...

  • Executive Assistant

    3 weeks ago

    Miami Beach, United States CAREERXCHANGE®, Inc. Full time

    Position Title: Executive AssistantDepartment: Executive OfficeSchedule: Monday – Friday, 8:00 AM – 4:30 PM (flexible)About the Opportunity:Step into an exciting role as an Executive Assistant at a top-tier luxury hotel in the heart of Miami Beach! If you thrive in a fast-paced environment, enjoy solving challenges, and are passionate about hospitality,...

  • Executive Assistant

    2 weeks ago

    Miami Beach, United States CAREERXCHANGE®, Inc. Full time

    Position Title: Executive AssistantDepartment: Executive OfficeSchedule: Monday – Friday, 8:00 AM – 4:30 PM (flexible)About the Opportunity:Step into an exciting role as an Executive Assistant at a top-tier luxury hotel in the heart of Miami Beach! If you thrive in a fast-paced environment, enjoy solving challenges, and are passionate about hospitality,...

  • Executive Assistant

    1 month ago

    Miami Beach, United States CAREERXCHANGE®, Inc. Full time

    Position Title: Executive AssistantDepartment: Executive OfficeSchedule: Monday – Friday, 8:00 AM – 4:30 PM (flexible)About the Opportunity:Step into an exciting role as an Executive Assistant at a top-tier luxury hotel in the heart of Miami Beach! If you thrive in a fast-paced environment, enjoy solving challenges, and are passionate about hospitality,...

  • Executive Chef Assistant

    2 months ago

    Miami Beach, Florida, United States Fontainebleau Miami Beach Full time

    Job Summary:We are seeking a highly skilled and experienced Executive Chef Assistant to join our team at Fontainebleau Miami Beach. As a key member of our culinary department, you will be responsible for assisting the Executive Sous Chef in the day-to-day operations of the kitchen, ensuring the highest standards of quality, cleanliness, and sanitation are...

  • Sr. Clinic Assistant

    4 weeks ago

    Miami, United States The University of Miami Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The Department of Medicine, division of General Internal Medicine,...

  • Caregiver Assistant

    4 weeks ago

    Myrtle Beach, South Carolina, United States SR COMPANIES LLC Full time

    Job DetailsJob LocationIndigo Carolina Forest - Myrtle Beach, SCSalary Range$13.00 HourlyDescriptionWe are seeking a compassionate and dedicated Caregiver to join our team at SR COMPANIES LLC. As a Caregiver, you will play a vital role in providing exceptional care and support to our residents, ensuring their health, comfort, and safety. Your primary...

  • Caregiver Assistant

    1 month ago

    Fort Walton Beach, Florida, United States SR COMPANIES LLC Full time

    Job SummaryWe are seeking a compassionate and dedicated Caregiver to join our team at SR COMPANIES LLC. As a Caregiver, you will play a vital role in enhancing the lives of our residents by providing exceptional care and support.Key ResponsibilitiesAssist residents with daily living activities, including dressing, grooming, and personal care.Provide...

  • Sr E-commerce Specialist

    4 weeks ago

    Miami, United States INSPYR Solutions Full time

    Title: Sr. E-Commerce Specialist Location: Miami, FL (hybrid)Duration: Direct Hire Compensation: 60,000-92,000Work Requirements: , Holders or Authorized to Work in the USJob Description: The E-commerce Sr Specialist is responsible for the ideation, creation and execution of merchandising and personalization campaigns to deliver on sales goals for pre-cruise...

  • Sr. Clinic Assistant

    4 weeks ago

    Miami, United States The University of Miami Full time

    Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. The Department of Medicine, division of General Internal...

  • Executive Assistant

    4 weeks ago

    Miami, United States StevenDouglas Full time

    Executive Assistant Job DescriptionStevenDouglas is seeking a highly skilled Executive Assistant to provide top-level support to high-level executives in the Coral Gables area.Key Responsibilities:Manage complex calendars and schedules for top-level executivesPrepare daily schedules and itineraries for executivesHandle incoming phone calls and take accurate...

  • Executive Assistant

    4 weeks ago

    Miami, United States StevenDouglas Full time

    {"title": "Executive Assistant", "description": "Job SummaryStevenDouglas is seeking a highly skilled Executive Assistant to provide top-level support to our senior executives. The ideal candidate will possess excellent organizational, communication, and time management skills, with the ability to work independently in a fast-paced environment.Key...