Executive Assistant
3 weeks ago
Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.
Culture of Caring: The Sinai Way
Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Responsibilities
- Composes communication and general correspondences on senior leaders' behalf.
- Primary point of contact with external organizations, vendors, and internal stakeholders. Addresses general inquiries on behalf of senior leadership, prioritizes and escalates matters as needed.
- Serves as a liaison for executive leadership, including receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, and taking messages. Uses critical judgment to escalate inquiries.
- Responsible for managing calendars, scheduling meetings, meeting notes, and conference calls.
- Keeps executives informed of time-sensitive and priority issues.
- Routinely performs a wide variety of administrative duties such as preparing/sending mail, maintaining e-mail and other address directories, composing and preparing letters for executive signature, preparing check/invoice requests, submitting repair/IT requests, etc.
- Generates reports and presentations relying on data collection and other pertinent information.
- Schedules departmental, and board meetings; prepares and distributes meeting agendas, minutes, refreshments, and materials.
Qualifications
- Bachelor's degree or equivalent experience preferred.
- 3 years of executive administrative support experience required; within a healthcare setting preferred.
- Proficient in Microsoft Office suite.
- Experience in managing multiple priorities, administrative coordination, confidential matters and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
- Strong written and verbal communication skills.
- Experience handling multiple tasks in a fast-paced environment as well as working effectively under pressure.
-
Executive Assistant
2 weeks ago
Miami Beach, United States Muriel Siebert & Co Inc Full timeBenefits: 401(k) Competitive salary Dental insurance Paid time off Training & development About Siebert: Are you ready to dive into the thrilling worlds of music, entertainment, finance, and sports? At Siebert, we work with chart-topping musicians, influential entertainment figures, financial moguls, and over 30 elite athletes. Our fast-paced, high-energy...
-
Executive Assistant
3 weeks ago
Miami Beach, United States Muriel Siebert & Co Inc Full timeBenefits: 401(k) Competitive salary Dental insurance Paid time off Training & development About Siebert: Are you ready to dive into the thrilling worlds of music, entertainment, finance, and sports? At Siebert, we work with chart-topping musicians, influential entertainment figures, financial moguls, and over 30 elite athletes....
-
Executive assistant
2 months ago
Miami Beach, United States JMK Property Management Full timeAboutUs:At JMK PropertyManagement we specialize in managing multifamily properties inMiami with a focus on leasing maintenance and financialaccountability. Our success is driven by a commitment to excellenceand we value teamwork integrity and continuous improvement. Byjoining our team youll become a part of a dynamic growing companythat offers an inclusive...
-
Executive assistant
1 month ago
Miami Beach, United States JMK Property Management Full timeAbout Us:At JMK Property Management we specialize in managing multifamily properties in Miami with a focus on leasing maintenance and financial accountability. Our success is driven by a commitment to excellence and we value teamwork integrity and continuous improvement. By joining our team youll become a part of a dynamic growing company that offers an...
-
Executive assistant
1 month ago
Miami Beach, United States JMK Property Management Full timeAbout Us:At JMK Property Management we specialize in managing multifamily properties in Miami with a focus on leasing maintenance and financial accountability. Our success is driven by a commitment to excellence and we value teamwork integrity and continuous improvement. By joining our team youll become a part of a dynamic growing company that offers an...
-
Executive Assistant
1 month ago
Miami Beach, Florida, United States CAREERXCHANGE®, Inc. Full timeExecutive Assistant OpportunityWe are seeking a highly organized and proactive Executive Assistant to support the General Manager in daily operations, special projects, and guest relations at our top-tier luxury hotel in Miami Beach.Key Responsibilities:Manage contracts, permits, and licenses to ensure full compliance with local regulations.Provide critical...
-
Executive Assistant
2 months ago
Miami Beach, United States CAREERXCHANGE®, Inc. Full timePosition Title: Executive AssistantDepartment: Executive OfficeSchedule: Monday – Friday, 8:00 AM – 4:30 PM (flexible)About the Opportunity:Step into an exciting role as an Executive Assistant at a top-tier luxury hotel in the heart of Miami Beach! If you thrive in a fast-paced environment, enjoy solving challenges, and are passionate about hospitality,...
-
Executive Assistant
2 months ago
Miami Beach, United States CAREERXCHANGE®, Inc. Full timePosition Title: Executive AssistantDepartment: Executive OfficeSchedule: Monday – Friday, 8:00 AM – 4:30 PM (flexible)About the Opportunity:Step into an exciting role as an Executive Assistant at a top-tier luxury hotel in the heart of Miami Beach! If you thrive in a fast-paced environment, enjoy solving challenges, and are passionate about hospitality,...
-
Sr. Executive Assistant
4 weeks ago
Miami Beach, United States Robert Half Full timeJob DescriptionJob DescriptionWe are inviting applications for the position of Sr. Executive Assistant in Miami, Florida. This role involves providing high-level administrative support, managing executive workflows, and maintaining effective relationships with internal and external stakeholders. This is a contract to hire employment opportunity in a dynamic...
-
Executive Assistant
2 weeks ago
Miami, United States PROSPAY™ Inc Full timeEXECUTIVE ASSISTANT Job Summary: The Executive Assistant will provide high-level administrative support to the executive team. This role requires a detail-oriented individual with excellent communication and organizational skills who can handle sensitive and complex tasks with discretion and efficiency. Key Responsibilities:Administrative...
-
Executive Assistant
4 weeks ago
miami, United States PROSPAY™ Inc Full timeEXECUTIVE ASSISTANT Job Summary: The Executive Assistant will provide high-level administrative support to the executive team. This role requires a detail-oriented individual with excellent communication and organizational skills who can handle sensitive and complex tasks with discretion and efficiency. Key Responsibilities:Administrative...
-
Executive Assistant
3 weeks ago
Miami, United States PROSPAY™ Inc Full timeEXECUTIVE ASSISTANT Job Summary: The Executive Assistant will provide high-level administrative support to the executive team. This role requires a detail-oriented individual with excellent communication and organizational skills who can handle sensitive and complex tasks with discretion and efficiency. Key Responsibilities:Administrative...
-
Executive Assistant
3 weeks ago
miami, United States PROSPAY™ Inc Full timeEXECUTIVE ASSISTANT Job Summary: The Executive Assistant will provide high-level administrative support to the executive team. This role requires a detail-oriented individual with excellent communication and organizational skills who can handle sensitive and complex tasks with discretion and efficiency. Key Responsibilities:Administrative...
-
Executive Assistant
2 months ago
Miami, United States StevenDouglas Full timeStevenDouglas is seeking an Executive Assistant for a growing company in the Coral Gables area! The ideal candidate will provide top-level assistance for high level executives.Responsibilities/Duties:Maintain a calendar of meetings and engagements for top level executivesPrepare one or more executive’s daily scheduleHandle incoming phone calls and take...
-
Executive Assistant
3 months ago
Miami, United States StevenDouglas Full timeStevenDouglas is seeking an Executive Assistant for a growing company in the Coral Gables area! The ideal candidate will provide top-level assistance for high level executives.Responsibilities/Duties:Maintain a calendar of meetings and engagements for top level executivesPrepare one or more executive’s daily scheduleHandle incoming phone calls and take...
-
Executive Assistant
2 months ago
miami, United States StevenDouglas Full timeStevenDouglas is seeking an Executive Assistant for a growing company in the Coral Gables area! The ideal candidate will provide top-level assistance for high level executives.Responsibilities/Duties:Maintain a calendar of meetings and engagements for top level executivesPrepare one or more executive’s daily scheduleHandle incoming phone calls and take...
-
Executive Assistant
1 month ago
miami, United States StevenDouglas Full timeStevenDouglas is seeking an Executive Assistant for a growing company in the Coral Gables area! The ideal candidate will provide top-level assistance for high level executives.Responsibilities/Duties:Maintain a calendar of meetings and engagements for top level executivesPrepare one or more executive’s daily scheduleHandle incoming phone calls and take...
-
Executive Assistant
2 weeks ago
Miami, United States Phaxis Full timeOur client, a leader in the luxury real estate industry is searching for an experienced Executive Assistant reporting directly to the Chairman and Chief Executive Officer. The Executive Assistant will provide executive support in a one-on-one working relationship and serves as the primary point of contact for internal and external constituencies on all...
-
Executive Assistant
3 weeks ago
Miami, United States Leeds Professional Resources Full timePosition Overview:We are looking for an experienced Executive Assistant with a background in private equity to support our executive team. This role requires a high level of discretion, organization, and the ability to manage multiple tasks in a fast-paced environment. The Executive Assistant will handle scheduling, travel arrangements, document preparation,...
-
Executive Assistant
2 weeks ago
Miami, United States Leeds Professional Resources Full timePosition Overview:We are looking for an experienced Executive Assistant with a background in private equity to support our executive team. This role requires a high level of discretion, organization, and the ability to manage multiple tasks in a fast-paced environment. The Executive Assistant will handle scheduling, travel arrangements, document preparation,...
