Office Assistant
2 months ago
We are offering a contract to hire employment opportunity for an Office Assistant in the Professional Services industry, based in LEXINGTON-FAYETTE, Kentucky. The role involves a variety of clerical duties, and will require multitasking and the ability to handle a variety of office tasks efficiently and effectively. Apply today to be considered
Responsibilities:
• Act as a runner, delivering client documents as completed by the team
• Manage front desk reception duties, including answering inbound calls and responding to customer inquiries
• Maintain office supplies inventory across all floors, ensuring items such as paper and toner are stocked and orders are placed in a timely fashion
• Assist in the scanning of various office documents, including tax forms and business services documents
• Utilize computer programs and CRM software to process customer credit applications and maintain accurate customer records
• Manage the office's snack and supply lists, including Costco and Office Depot/Staples supply lists
• Ensure timely delivery of mail via FedEx/UPS/USPS
• Assist in maintaining the office environment, ensuring all copiers and other equipment are in good working condition.
• Proficiency in computer programs such as Microsoft Office Suite• Experience with Customer Relationship Management (CRM) systems
• Ability to handle inbound calls professionally and efficiently
• Familiarity with clerical duties including filing, scheduling, and correspondence management
• Experience in document scanning and organization
• Knowledge of shipping procedures with UPS, FedEx, and USPS
• Responsibility for maintaining office supplies and managing inventory
• Ability to manage supplies inventory and place orders when necessary
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• High level of accuracy and attention to detail
• Ability to work independently and as part of a team
• Prior experience in a similar role is preferred.
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