Office Coordinator

2 months ago

Salt Lake City, United States AppleOne Full time
Job DescriptionJob DescriptionThis Office Coordinator Position Features:
General Purpose
Provide exceptional client support both on the phone and in person, ensuring efficient coordination of appointments and documentation. Facilitate a smooth operational environment and contribute to the delivery of quality care by managing client interactions and assisting with insurance claims.

Main Job Duties and Responsibilities

Greet and assist clients upon arrival.
Register clients following established protocols and procedures.
Aid clients in completing necessary forms and documentation.
Maintain and manage accurate client records.
Coordinate client appointments, ensuring timely transitions between sessions.
Handle incoming calls, addressing inquiries and transferring calls as needed.
Schedule patient appointments efficiently.
Manage incoming and outgoing post.
Perform additional clerical duties as assigned.
Maintain a well-organized stock of forms and office supplies.
Ensure the reception area is clean, tidy, and welcoming.
Assist with insurance claims and liaise with insurance companies as required.
Key Competencies and Skills

Communication Skills: Capable of listening attentively and communicating clearly and effectively.
Information Collection and Management: Proficient in organizing and monitoring data efficiently.
Planning and Organizing: Skilled in multitasking, prioritizing, and scheduling various tasks and activities.
Attention to Detail: Delivers accurate, high-quality work with meticulous attention to all aspects involved.
Customer Service Skills: Develops strong customer relationships with a focus on ensuring customer satisfaction.
Adaptability: Flexible in adjusting approaches to meet changing demands and situations, including interactions with diverse individuals.
Confidentiality: Committed to maintaining confidentiality and adhering to ethical standards.
Work Schedule and Compensation

Monday to Friday, 8 AM - 5 PM
$20 per hour

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#1036

Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.\r
\r
Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.\r
\r
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.\r
\r
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.

  • Office Coordinator

    5 days ago

    Salt Lake City, United States Strategic Employment Partners (SEP) Full time

    An established law firm in Salt Lake City is hiring an entry-level Office Coordinator to join their team.Responsibilities:• Serve as the first point of contact, greeting guests and managing reception duties.• Manage office supplies, vendor services, and correspondence.• Maintain filing systems and ensure a clean, safe office environment.• Foster...

  • Office Coordinator

    4 days ago

    Salt Lake City, United States Strategic Employment Partners (SEP) Full time

    An established law firm in Salt Lake City is hiring an entry-level Office Coordinator to join their team.Responsibilities:• Serve as the first point of contact, greeting guests and managing reception duties.• Manage office supplies, vendor services, and correspondence.• Maintain filing systems and ensure a clean, safe office environment.• Foster...

  • Office Coordinator

    4 weeks ago

    Salt Lake, Utah, United States A & Z LLC Full time

    Job DescriptionA&Z Produce is seeking a highly organized and detail-oriented Office Assistant to join our team. As a key member of our sales office, you will be responsible for coordinating daily produce sales, ensuring smooth communication with the sales team, drivers, and warehouse workers.Key Responsibilities:Coordinate the entire customer ordering...

  • Office Coordinator

    2 weeks ago

    Salt Lake City, United States Manpower Full time

    Our client, a leading panel and cabinet manufacturing company, is seeking an Office Coordinator/Project manager to join their team. As an Office Coordinator, you will be part of the manufacturing department. The ideal candidate will have excellent customer service skills, proficiency in Excel, and a passion for efficiency and organization that will align...

  • Marketing and Office Coordinator

    4 weeks ago

    salt lake city, United States Community Foundation of Utah Full time

    Position: Marketing & Office CoordinatorReports to: Chief Executive Officer Position Type: Full-time Community Foundation of Utah’s Mission: We are Utah’s Partner in Philanthropy, pioneering innovation and collaboration to invest in our community today for a brighter tomorrow.Summary: The Marketing & Office Coordinator serves a vital role in fulfilling...

  • Office Coordinator

    4 weeks ago

    Salt Lake, Utah, United States Brex Full time

    Why Brex? At Brex, we're revolutionizing the way companies spend and manage their finances. Our AI-powered spend platform helps businesses make confident decisions with integrated corporate cards, banking, and global payments. We're looking for a dynamic Office Manager to oversee the daily operations of our Salt Lake City office, ensuring a seamless and...

  • Office Administration/Marketing Coordinator

    3 weeks ago

    salt lake city, United States Community Foundation of Utah Full time

    Position: Office Administration/Marketing CoordinatorReports to: Chief Executive Officer/Marketing ManagerPosition Type: Full-time Community Foundation of Utah’s Mission: We are Utah’s Partner in Philanthropy, pioneering innovation and collaboration to invest in our community today for a brighter tomorrow.Summary: The Office Administration/Marketing...

  • Office Administration/Marketing Coordinator

    3 weeks ago

    Salt Lake City, United States Community Foundation of Utah Full time

    Position: Office Administration/Marketing CoordinatorReports to: Chief Executive Officer/Marketing ManagerPosition Type: Full-time Community Foundation of Utah’s Mission: We are Utah’s Partner in Philanthropy, pioneering innovation and collaboration to invest in our community today for a brighter tomorrow.Summary: The Office Administration/Marketing...

  • Office Administration/Marketing Coordinator

    2 weeks ago

    Salt Lake City, United States Community Foundation of Utah Full time

    Position: Office Administration/Marketing CoordinatorReports to: Chief Executive Officer/Marketing ManagerPosition Type: Full-time Community Foundation of Utah’s Mission: We are Utah’s Partner in Philanthropy, pioneering innovation and collaboration to invest in our community today for a brighter tomorrow.Summary: The Office Administration/Marketing...

  • Office Administration/Marketing Coordinator

    2 weeks ago

    salt lake city, United States Community Foundation of Utah Full time

    Position: Office Administration/Marketing CoordinatorReports to: Chief Executive Officer/Marketing ManagerPosition Type: Full-time Community Foundation of Utah’s Mission: We are Utah’s Partner in Philanthropy, pioneering innovation and collaboration to invest in our community today for a brighter tomorrow.Summary: The Office Administration/Marketing...

  • Office Administration/Marketing Coordinator

    2 weeks ago

    Salt Lake City, United States Community Foundation of Utah Full time

    Position: Office Administration/Marketing CoordinatorReports to: Chief Executive Officer/Marketing ManagerPosition Type: Full-time Community Foundation of Utah’s Mission: We are Utah’s Partner in Philanthropy, pioneering innovation and collaboration to invest in our community today for a brighter tomorrow.Summary: The Office Administration/Marketing...

  • Office Administration/Marketing Coordinator

    2 weeks ago

    Salt Lake City, United States Community Foundation of Utah Full time

    Position: Office Administration/Marketing CoordinatorReports to: Chief Executive Officer/Marketing ManagerPosition Type: Full-time Community Foundation of Utah’s Mission: We are Utah’s Partner in Philanthropy, pioneering innovation and collaboration to invest in our community today for a brighter tomorrow.Summary: The Office Administration/Marketing...

  • Dental Office Coordinator

    3 weeks ago

    Salt Lake, Utah, United States Oral & Facial Reconstructive Surgeons of Utah Full time

    Job Description for Treatment CoordinatorWe are seeking a skilled and compassionate individual to serve as a Treatment Coordinator for our oral surgery practice in Utah. As a key member of our team, you will play a critical role in providing exceptional patient care, resulting in the best clinical outcomes and meeting the needs of our patients.Key...

  • HR Coordinator

    2 weeks ago

    Salt Lake City, United States BEDGEAR Full time

    Job Title: HR Coordinator & Office Administrator Location: Salt Lake City, UT Job Type: Full-time Schedule: Monday-Friday 7:00am-4:00pm (with 1-hour lunch break) Salary: $18.82 - $41.20 per hour (Actual compensation will be determined based on experience, location, and other factors permitted by law) Why Work @ BEDGEAR? If you're looking for a career and not...

  • Office Coordinator Part Time

    4 weeks ago

    Salt Lake, Utah, United States Brex Full time

    Brex is the AI-powered spend platform. We help companies spend with confidence with integrated corporate cards, banking, and global payments, plus intuitive software for travel and expenses.We're committed to building a diverse team and inclusive culture and believe your potential should only be limited by how big you can dream.We make this a reality by...

  • Office Coordinator

    1 month ago

    Salt Lake, Utah, United States Serenity Healthcare Full time

    About the RoleWe are seeking a highly skilled and compassionate Office Specialist to join our team at Serenity Healthcare. As a key member of our support staff, you will play a vital role in ensuring a positive and seamless experience for our patients.Key ResponsibilitiesUpdate and verify patient information to ensure accuracy and confidentiality.Build...

  • Medical Staff Office Coordinator

    4 weeks ago

    Salt Lake, Utah, United States University of Utah Full time

    Job Title: Medical Staff Office CoordinatorJob Summary:We are seeking an organized and positive contributor to join our team of administrative professionals to help oversee and coordinate Cardiovascular Medicine Subspecialty Fellowship Programs.Key Responsibilities:Oversee specific components of daily program operations and program activities, which may...

  • Strategic Employment Partners

    5 days ago

    salt lake city, United States Strategic Employment Partners (SEP) Full time

    An established law firm in Salt Lake City is hiring an entry-level Office Coordinator to join their team.Responsibilities:• Serve as the first point of contact, greeting guests and managing reception duties.• Manage office supplies, vendor services, and correspondence.• Maintain filing systems and ensure a clean, safe office environment.• Foster...

  • Office Administrator

    3 days ago

    Salt Lake, Utah, United States Cicero Group Full time

    Job Title: Office AdministratorWe are seeking a highly motivated and detail-oriented Office Administrator to join our team at Cicero Group in Salt Lake City. This full-time position offers an estimated salary of $45,000 - $60,000 per year, depending on experience.About the JobThe successful candidate will possess excellent organizational skills, a positive...

  • Front Office Coordinator

    1 month ago

    Lake Havasu City, Arizona, United States Staffing Proxy Full time

    Staffing Proxy is seeking a highly skilled and customer-focused Front Office Coordinator to join their team in Lake Havasu City, AZ. As the face of the practice, this role involves providing exceptional patient service and administrative support.The ideal candidate will possess excellent communication and interpersonal skills, with the ability to manage...