Marketing and Office Coordinator

3 weeks ago

salt lake city, United States Community Foundation of Utah Full time

Position: Marketing & Office Coordinator


Reports to: Chief Executive Officer 


Position Type: Full-time 


Community Foundation of Utah’s Mission: We are Utah’s Partner in Philanthropy, pioneering innovation and collaboration to invest in our community today for a brighter tomorrow.


Summary: The Marketing & Office Coordinator serves a vital role in fulfilling the Community Foundation of Utah’s mission by championing our work, cultivating and maintaining key relationships, and administering critical philanthropic resources for our community. 


Position

The Marketing & Office Coordinator fills a critical and multifaceted role at the Community Foundation of Utah (CFU). We are seeking a dynamic professional eager to harness the power of community-based philanthropy. Candidates for this role must have a passion for philanthropy and an interest in the intersection of marketing and community development. 


CFU is a dynamic organization dedicated to catalyzing philanthropy in Utah by maximizing the potential of every philanthropic dollar. Over the past fifteen years, CFU has deployed over $550 million in grants to nonprofit organizations, while spearheading a variety of community initiatives to address our state’s most pressing challenges.


As a dynamic organization, every day brings new opportunities. Our organizational culture embraces constant iteration and a desire for excellence. CFU seeks professionals who embrace full ownership of their roles and are inspired to work with an organization building a better future for Utah.


What You Will Do


Marketing

  • Execute marketing activities to increase CFU’s broader brand awareness and promote CFU’s services to new audiences. Specific duties include, but are not limited to:
  • Implement LinkedIn marketing activities 
  • Draft and send email newsletters to donors, nonprofits, and other audiences
  • Update website as needed 
  • Develop thought leadership and community highlights blog content
  • Create print mail materials such as flyers, cards, and other donor communications
  • Support Marketing Manager as needed
  • Graphic design support as needed  


Event Management & Support

  • Support CFU events
  • Develop event marketing materials such as invitations, order forms, and agendas
  • Brand slide decks and other presentation materials
  • Assist with event set-up and take down for branded banners, tablecloths, and tech as needed
  • Coordinate Continuing Education Presentations
  • Send marketing campaigns to prospective accounting, law, and wealth management firms
  • Coordinate presentation scheduling with guest speakers
  • Support Annual Board Retreat and Luncheon
  • Select and manage bookings with venues and/or catering
  • Coordinate Board and Committee members, staff, and guest speaker arrivals
  • Create ice-breaker activities, community building content, and take-home materials
  • Source and/or design co-branded gifts for Board and Committee members


Office Administration

  • Manage memberships, certifications, registrations, and vendors
  • Schedule appointments and manage office calendar
  • Order office supplies and manage mail
  • Provide support to the Chief Executive Officer, including clerical assistance
  • Respond to phone and email inquiries and schedule meetings as needed 
  • Support IT vendor; general IT requests & needs
  • General office administration duties or special projects as needed 


Board Administration and Communications

  • Support the quarterly Board meetings
  • Work with the CEO to schedule meetings with the Board and Committees
  • Coordinate agenda and meeting material preparation with the CEO and additional staff
  • Manage online meeting rooms and troubleshoot technological difficulties with meeting attendees
  • Collect official documents from Board and Committee members as needed


What Experience You Will Need 

  • A passion for the power of community-driven philanthropy to solve some of our communities greatest challenges 
  • A minimum of two years’ work experience in a professional office environment 
  • Strong organizational and time management skills with exceptional attention to detail
  • Excellent research, writing, editing, and communication skills
  • Outstanding interpersonal skills and a desire to connect with community members, staff, and CFU’s Board of Directors
  • A desire to learn and grow with a “can do” attitude, broaden skill set and knowledge
  • Facile with core Microsoft programs and high level of digital literacy
  • Willingness to work occasional evenings or weekends
  • Data collection and evaluation experience a plus 


Who You Are 

  • Intrigued by the potential of innovative philanthropy to transform communities 
  • Willing and able to adapt, change or streamline processes based on shifting priorities, changing circumstances, and/or stakeholder resources and capacity
  • Understand the value and impact of continuous learning and iteration 
  • Unafraid of the unknown or unfamiliar 
  • Comfortable with financial complexity and able to effectively apply financial information to grantmaking processes and other relevant tasks 
  • Data-driven, employing an iterative process of outcomes-based planning, problem solving, and decision making
  • Transparent communicator open to both give and receive constructive feedback 
  • Ability to juggle multiple and disparate priorities efficiently and smoothly
  • Eager to empathize with, and integrate, diverse perspectives and approaches

 

Submit your resume to info@utahcf.org, along with a short message about how you heard about the position as well as how your own skills, experience and qualifications could enhance the role and benefit CFU’s mission. 


This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of CFU programming.

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