Office Manager
2 months ago
Responsibilities:
• Oversee and manage the firm's activities and implement initiatives.
• Handle accounting and financial management tasks such as payroll, accounts receivable collections, bill payments, and maintaining firm’s books and records.
• Administer HR issues including maintaining records, tracking leave, onboarding new staff, conducting exit interviews, ensuring HR law compliance, staff hiring, coordinating performance appraisals, and managing benefit plans.
• Collaborate with IT director to maintain the firm’s software systems, network, internet, email, and telephones.
• Assist in formulating and implementing the firm's strategy and goals.
• Manage administrative issues such as office equipment, space planning, purchasing, and developing policies and procedures.
• Assist in maintaining, updating, and negotiating contracts for insurance, benefits, bank terms, and office lease/landlord issues.
• Attend partner meetings and retreats and assist in planning agendas for these meetings.
• Network with other firms, attend practice management conferences, and engage in detail oriented reading.
• Actively participate in the national association of CPA firm administrators.
• Utilize skills such as Accounting Software Systems, ADP - Financial Services, Concur, CRM, Dentrix Dental Software, About Time, Accounting Functions, Accounts Payable (AP), Accounts Receivable (AR), Answering Inbound Calls.• Must hold a minimum of 3 years of relevant experience as an Office Manager or similar role
• Proficiency in Accounting Software Systems is necessary
• Experience with ADP - Financial Services is a must
• Familiarity with Concur software is required
• Knowledge and experience with CRM systems is essential
• Proficiency in Dentrix Dental Software is desirable
• Experience with 'About Time' software is advantageous
• Must be well-versed in handling Accounting Functions
• Experience in managing Accounts Payable (AP) is necessary
• Experience in managing Accounts Receivable (AR) is necessary
• Must be comfortable Answering Inbound Calls and managing communication effectively.
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