Office Manager
7 hours ago
Overview:
We are not just another HVAC service provider - we're a team of passionate professionals dedicated to delivering exceptional service to our valued customers. We're passionate about people, collaborative in our approach, and believe in staying scrappy while having fun. Here, you'll find a work environment that feels like family, where every team member is valued and empowered to succeed.
Currently seeking an Office Manager to support our Express Electrical location in Beverly Hills, CA. You will be a critical team member and key partner between onsite operations, management and employee services.
The Office Manager is responsible for ensuring the smooth operation of the office by managing administrative tasks, onboarding new hires, conducting orientation, handling site-level payroll duties, managing employee files, and overseeing vendor and inventory management, as well as supporting the overall company initiatives through direct and indirect customer service and employee relations. This role requires strict adherence to California labor laws and regulations.
Duties/Responsibilities:
Onboarding and Orientation:
- Pair with the regional HRBP to coordinate and facilitate the onboarding process for new hires.
- Conduct orientation sessions to introduce new employees to company policies, procedures, and workplace culture.
- Ensure all necessary paperwork is completed and filed in compliance with state and federal regulations.
- Complete form I-9 documents and ADP system onboarding for new hires.
Payroll:
- Oversee site-level payroll activities, including the calculation of commissions, bonuses, and piece pay.
- Ensure accurate and timely payroll processing in accordance with California wage and hour laws.
- Maintain payroll records and respond to payroll-related inquiries.
- Ensure final pay and separation compliance for all exiting employees through completion of offboarding checklist and coordinating with regional team members for timely and accurate distribution of separation paperwork and final pay.
Employee File Management:
- Maintain and update employee files, ensuring confidentiality and compliance with legal requirements.
- Monitor and manage employee records, including performance evaluations, training records, and disciplinary actions.
- Ensure all documentation is accurately filed and easily accessible for audits or reviews.
Vendor and Inventory Management:
- Manage relationships with vendors, including negotiating contracts and overseeing the procurement process.
- Monitor inventory levels and place orders as needed to ensure office supplies and equipment are adequately stocked.
- Conduct regular inventory audits and maintain accurate records of all transactions.
- Liaise with regional accounting team members to ensure timely and accurate payment of vendors, utilities, taxes, and other site related expenditures.
Compliance and Best Practices:
- Stay up to date with California labor laws and ensure all office practices comply with state and federal regulations.
- Implement and enforce company policies and procedures.
- Provide guidance and support to staff on compliance-related matters.
General Office Management:
- Supervise office staff and delegate tasks as needed to ensure efficient operation.
- Manage office budgets and expenses, ensuring cost-effective practices.
- Address and resolve any office-related issues or concerns promptly.
Experience/Qualifications:
- Minimum of 3-5 years of experience in office management or a similar role, with focus on HR processes and project management.
- HR related certification and/or education highly encouraged.
- Strong knowledge of California labor laws and payroll regulations.
- Excellent organizational and multitasking skills.
- Proficiency in office software (e.g., MS Office Suite, ADP payroll systems).
- Strong communication and interpersonal skills.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Position is full time, onsite. Remote is not available for this role.
Physical Demands:
- Stand/Sit: Must be able to remain in stationary position 50% of the
- May be required to bend, climb (Stairs/Ladders), do repetitive motion, kneel, reach, squat, stand, crawl, walk, and run
- May be required to drive and sit for long periods of time
- May be required to maneuver up to 25 lb. by lifting, carrying or pushing
What We Offer
- Industry Leading Benefits Package
- Medical, Dental, Vision
- Employee Discounts
- Career growth opportunity
- Paid Holidays, PTO, Sick Pay available based on position and
- 401(k), IRA
PAY TRANSPARENCY:
The hourly pay opportunity for this role ranges starts at $25-$32/hr BOE. The actual pay is dependent upon many factors, such as training, transferable skills, work experience, business needs, and market demands.
We provide a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). A candidates salary history will not be used in compensation decisions. Please note that the compensation information is a good faith estimate for this position. It assumes a rate based on location and experience.
Apex Service Partners is an Equal Opportunity Employer. We provide equal employment opportunities to everyone regardless of their race, ethnicity, beliefs, religion, marital status, gender, gender identity, citizenship status, age, veteran status, or disability. We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted. If you are selected for an interview, you will be contacted by an Apex recruiter with a @apexservicepartners.com email directly from our organization
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