Office Manager
2 weeks ago
About Us: Toplitzky&Co is a multi-family office and business management firm that specializes in tax and financial planning for high net-worth individuals and their closely held businesses. Through our deep expertise, perspective and proactive partnership, we uncover the true opportunity for our clients. Since 1980 we have been the respected thought leaders in optimizing structures for tax, wealth and business planning. Having forged life-long and high-value partnerships with our clients, we often serve as trustees of their family trusts and as officers and directors of their businesses, private investments, and charitable foundations. Position Summary: The Office Manager will be responsible for overseeing the administrative functions of our office, ensuring efficient operations, and providing support to our team. In addition to administrative duties, the Office Manager will also handle light accounting tasks, including bank reconciliations and assisting with financial record-keeping. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. As the Office Manager, you will play a crucial role in maintaining a productive and professional work environment while supporting both the operational and financial aspects of the firm. Key Responsibilities: Office Administration: Manage the day-to-day operations of the office, ensuring a smooth and efficient workflow. Process documents received using our paperless document management system and software. Shred documents that have been processed and electronically stored. Oversee the maintenance of office equipment and supplies, including coordinating with vendors and service providers. Ensure the office is clean, organized, and well-maintained. Mail & Document Management: Scan and digitize all mail and documents to maintain our paperless system. Compile tax documents and assemble electronic document packages for tax preparation Receive, sort, and distribute incoming mail and packages for the firm and its clients. Ensure timely and accurate delivery of mail to the appropriate recipients. Accounting Support: Provide support to the Account Managers, including: - Retrieving/downloading digital documents from external websites - Performing monthly bank reconciliations and generating reports - Electronic deposits of paper checks - Assist with inquiries and ad hoc projects - Maintain a high level of client confidentiality and professionalism. Team Support: Provide administrative support to the team, including scheduling meetings, managing calendars, and preparing documents. Assist with the onboarding of new employees, including setting up workstations and ensuring they have the necessary tools and resources. Coordinate office events, meetings, and training sessions. Qualifications: Proven experience as an Office Manager, Administrative Assistant, or similar role. Strong organizational and time-management skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite and familiarity with office management software. Ability to multitask and prioritize tasks in a fast-paced environment. Experience in a CPA firm or financial services industry is a plus. Knowledge of paperless office practices and electronic document management systems. Benefits: Competitive salary Health and vision insurance Paid time off and holidays 401(k) profit-sharing plan Professional development opportunities
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Office Manager
1 week ago
Los Angeles, United States Robert Half Full timeJob DescriptionJob DescriptionThe Office Manager – Company Culture & Operations is a unique hybrid role designed for a highly motivated individual who is excited about both managing office operations and actively contributing to the positive culture at our firm. This position will involve ensuring smooth administrative functions, while also championing...
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Office Manager
2 weeks ago
Los Angeles, United States Toplitzky & Company Full timeAbout Us: Toplitzky&Co is a multi-family office and business management firm that specializes in tax and financial planning for high net-worth individuals and their closely held businesses. Through our deep expertise, perspective and proactive partnership, we uncover the true opportunity for our clients. Since 1980 we have been the respected thought leaders...
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Office Manager
4 weeks ago
Los Angeles, California, United States Synapse Virtual Production Full timeJob Title: Office ManagerJob Summary:We are seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day operations of our office. The ideal candidate will have experience in executive/operations assistant roles and be able to establish trust and rapport with all levels of staff and diverse stakeholders.Key Responsibilities:Manage...
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Office Manager
3 weeks ago
Los Angeles, United States Career Group Full timeOffice Manager, Architecture & Design Firm An innovative and creative development and architectural firm is looking for a motivated and capable Office Manager to become part of its team. This role presents a great opportunity for those with a deep understanding of architecture, real estate, and office leadership, eager to support the company's growth and...
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Office Manager
4 weeks ago
los angeles, United States The Prism Way Full timeThe Prism Way is a nonprofit organization whose mission is to provide a holistic set of resources that engages the participation of families and communities to help heal, rehabilitate, and re-integrate justice-impacted individuals into society. We are looking for an experienced Office Manager who has a passion for working with people in the justice system to...
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Office Manager
4 weeks ago
los angeles, United States The Prism Way Full timeThe Prism Way is a nonprofit organization whose mission is to provide a holistic set of resources that engages the participation of families and communities to help heal, rehabilitate, and re-integrate justice-impacted individuals into society. We are looking for an experienced Office Manager who has a passion for working with people in the justice system to...
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Office Manager
1 month ago
Los Angeles, United States The Prism Way Full timeThe Prism Way is a nonprofit organization whose mission is to provide a holistic set of resources that engages the participation of families and communities to help heal, rehabilitate, and re-integrate justice-impacted individuals into society. We are looking for an experienced Office Manager who has a passion for working with people in the justice system to...
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Office Manager
3 weeks ago
los angeles, United States The Prism Way Full timeThe Prism Way is a nonprofit organization whose mission is to provide a holistic set of resources that engages the participation of families and communities to help heal, rehabilitate, and re-integrate justice-impacted individuals into society. We are looking for an experienced Office Manager who has a passion for working with people in the justice system to...
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Office Manager
3 weeks ago
los angeles, United States The Prism Way Full timeThe Prism Way is a nonprofit organization whose mission is to provide a holistic set of resources that engages the participation of families and communities to help heal, rehabilitate, and re-integrate justice-impacted individuals into society. We are looking for an experienced Office Manager who has a passion for working with people in the justice system to...
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Office Manager
3 weeks ago
los angeles, United States The Prism Way Full timeThe Prism Way is a nonprofit organization whose mission is to provide a holistic set of resources that engages the participation of families and communities to help heal, rehabilitate, and re-integrate justice-impacted individuals into society. We are looking for an experienced Office Manager who has a passion for working with people in the justice system to...
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Office Manager
3 weeks ago
los angeles, United States The Prism Way Full timeThe Prism Way is a nonprofit organization whose mission is to provide a holistic set of resources that engages the participation of families and communities to help heal, rehabilitate, and re-integrate justice-impacted individuals into society. We are looking for an experienced Office Manager who has a passion for working with people in the justice system to...
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Office Manager
2 weeks ago
Los Angeles, United States The Prism Way Full timeThe Prism Way is a nonprofit organization whose mission is to provide a holistic set of resources that engages the participation of families and communities to help heal, rehabilitate, and re-integrate justice-impacted individuals into society. We are looking for an experienced Office Manager who has a passion for working with people in the justice system to...
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Office Manager
3 weeks ago
Los Angeles, United States The Prism Way Full timeThe Prism Way is a nonprofit organization whose mission is to provide a holistic set of resources that engages the participation of families and communities to help heal, rehabilitate, and re-integrate justice-impacted individuals into society. We are looking for an experienced Office Manager who has a passion for working with people in the justice system to...
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Office Manager
3 weeks ago
Los Angeles, United States Express Electrical Service company Full timeOverview: We are not just another HVAC service provider - we're a team of passionate professionals dedicated to delivering exceptional service to our valued customers. We're passionate about people, collaborative in our approach, and believe in staying scrappy while having fun. Here, you'll find a work environment that feels like family, where every team...
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Office Manager
3 weeks ago
Los Angeles, United States Standard Motor LLC Full timeEOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Category Accounting/Finance Description Office Manager - Acura of Los Angeles...
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Office Manager
2 months ago
Los Angeles, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a contract to permanent employment opportunity for an Office Manager in Los Angeles, California. The successful candidate will play a pivotal role in managing administrative issues, overseeing firm's activities, and handling accounting and financial management. This role spans across various verticals...
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Office Manager
2 weeks ago
Los Angeles, United States Haven Financial LLC Full timeJob Overview We are performing a confidential search for a high profile client. We are seeking a full time Office Manager who will manage the overall operations of an acting school in Los Angeles. This is an in-person position in a fast-paced environment undergoing significant process improvements. The Office Manager reports to the Creative...
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Office Manager
2 weeks ago
Los Angeles, United States Haven Financial LLC Full timeJob Overview We are performing a confidential search for a high profile client. We are seeking a full time Office Manager who will manage the overall operations of an acting school in Los Angeles. This is an in-person position in a fast-paced environment undergoing significant process improvements. The Office Manager reports to the Creative Director/Business...
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Office Manager
2 weeks ago
Los Angeles, United States Valerio Architects Full timeWe are seeking a dedicated Office Administrator to join our team. The ideal candidate will be responsible for overseeing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. As an Office Administrator, you will play a key role in maintaining a positive work environment and supporting various departments...
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Office Manager
3 weeks ago
Los Angeles, United States Valerio Architects Full timeWe are seeking a dedicated Office Administrator to join our team. The ideal candidate will be responsible for overseeing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. As an Office Administrator, you will play a key role in maintaining a positive work environment and supporting various departments...
