Executive Assistant

20 hours ago


Minneapolis, United States Robert Half Full time
Job DescriptionJob Description

We are offering a short-term contract employment opportunity in the non-profit industry for an Executive Assistant in Minneapolis, Minnesota. The successful candidate will play a crucial role in managing various administrative tasks, including coordinating meetings, managing communications, and maintaining accurate records.


Responsibilities:

• Organize and coordinate meetings, including setting agendas and ensuring proper communication

• Act as a liaison for IT service desk and outsourced IT functions

• Manage and distribute communications to members

• Coordinate various projects and meetings, ensuring all parties are informed and prepared

• Prepare and issue Request for Proposal (RFP) for new software programs

• Document and distribute meeting minutes

• Take initiative in various tasks to ensure smooth operations

• Maintain confidentiality and professionalism during meetings

• Manage transition to SharePoint and organize files appropriately

• Handle facility requests and ensure they are addressed promptly

• Utilize various skills such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence, and Scheduling Appointment - Calendar Management

• Minimum of 3 years of experience in an Executive Assistant role within the non-profit sector
• Proficiency in ADP - Financial Services
• Experience with Cisco Webex Meetings for coordinating virtual meetings
• Familiarity with Concur for managing expenses
• Proficient in using CRM systems for managing relationships and data
• Knowledge of Kronos Timekeeping System for managing time and attendance
• Experience with About Time for project management
• Excellent calendar management skills, including scheduling appointments
• Strong communication skills, both written and oral
• Experience in managing conference calls and correspondence
• Ability to handle scheduling and calendar management efficiently.
  • Executive Assistant

    1 week ago


    Minneapolis, Minnesota, United States Versique Full time

    Executive Assistant Job DescriptionThe ideal candidate will provide high-level administrative support to the executive team, ensuring the smooth operation of the executive office. This role is crucial in managing schedules, coordinating meetings, handling communication, and assisting with various projects.Key Responsibilities:Manage the executive office's...

  • Executive Assistant

    3 weeks ago


    Minneapolis, United States Br8kthru Part time

    Summary: The Executive Assistant is a crucial support role at our growing company, embodying the highest standards for professional efficiency, leadership support, and organizational success. This position will be pivotal in enhancing the productivity of our executive team and instrumental in maintaining our reputation as a leading marketing and technology...

  • Executive Assistant

    4 weeks ago


    Minneapolis, United States Q Consulting Full time

    Type: Contract (Hybrid, 4 days onsite per week)Location: Minneapolis, MNContract Length: Up to 5 monthsPay Rate: $35-$45/hrJob Summary:Q Consulting is seeking an experienced Executive Assistant to support our client’s senior leadership team. In this role, you will be responsible for managing executive scheduling, preparing strategic plans, and organizing...

  • Executive Assistant

    2 weeks ago


    minneapolis, United States Q Consulting Full time

    Type: Contract (Hybrid, 4 days onsite per week)Location: Minneapolis, MNContract Length: Up to 5 monthsPay Rate: $35-$45/hrJob Summary:Q Consulting is seeking an experienced Executive Assistant to support our client’s senior leadership team. In this role, you will be responsible for managing executive scheduling, preparing strategic plans, and organizing...

  • Executive Assistant

    1 month ago


    Minneapolis, United States Mack & Associates, Ltd. Full time

    Are you an organized and proactive professional ready to excel in a dynamic consulting environment? The esteemed consulting firm in downtown Minneapolis is seeking a dedicated Executive Assistant to support a senior-level Executive to be there strategic partner. In this hybrid role, you'll be a key player in providing administrative and project management...

  • Executive Assistant

    2 weeks ago


    minneapolis, United States Mack & Associates, Ltd. Full time

    Are you an organized and proactive professional ready to excel in a dynamic consulting environment? The esteemed consulting firm in downtown Minneapolis is seeking a dedicated Executive Assistant to support a senior-level Executive to be there strategic partner. In this hybrid role, you'll be a key player in providing administrative and project management...

  • Executive Assistant

    1 month ago


    Minneapolis, United States Mack & Associates, Ltd. Full time

    Are you an organized and proactive professional ready to excel in a dynamic consulting environment? The esteemed consulting firm in downtown Minneapolis is seeking a dedicated Executive Assistant to support a senior-level Executive to be there strategic partner. In this hybrid role, you'll be a key player in providing administrative and project management...

  • Executive Assistant

    2 weeks ago


    minneapolis, United States Robert Half Full time

    A great Financial Services company has an immediate need for an experienced, top level Executive Assistant. This role will assist 4 senior executives in managing their schedules, preparing reports and documentation, handling communication from both internal and external sources, and executing multiple complex and diverse special projects, as directed. This...

  • Executive Assistant

    4 weeks ago


    Minneapolis, United States Robert Half Full time

    A great Financial Services company has an immediate need for an experienced, top level Executive Assistant. This role will assist 4 senior executives in managing their schedules, preparing reports and documentation, handling communication from both internal and external sources, and executing multiple complex and diverse special projects, as directed. This...

  • Executive Assistant

    4 weeks ago


    Minneapolis, United States Robert Half Full time

    A great Financial Services company has an immediate need for an experienced, top level Executive Assistant. This role will assist 4 senior executives in managing their schedules, preparing reports and documentation, handling communication from both internal and external sources, and executing multiple complex and diverse special projects, as directed. This...

  • Executive Assistant

    2 days ago


    Minneapolis, Minnesota, United States Ultimate Staffing Full time

    Job Title: Executive AssistantLocation: Onsite in Minneapolis, MNHours: Monday to Friday, 8am-5pmSalary: $55,000 - $65,000 per yearJob Responsibilities:Manage the executive's schedule, coordinate appointments, and arrange meetings.Screen and prioritize incoming communications, and respond accordingly.Prepare and edit correspondence, reports, presentations,...

  • Executive Assistant

    3 weeks ago


    Minneapolis, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an exciting opportunity in the Financial Services industry in Minneapolis, Minnesota. We are seeking an Executive Assistant to support our executive leadership within a fast-paced, dynamic environment. The role entails providing proactive, targeted administrative support and maintaining a professional and...

  • Executive Assistant

    2 days ago


    Minneapolis, Minnesota, United States Ultimate Staffing Services Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our senior executives. The ideal candidate will have a strong background in office management, excellent communication skills, and the ability to work independently with minimal supervision.Key Responsibilities:Manage complex schedules,...

  • Executive Assistant

    1 month ago


    Minneapolis, United States BioMADE Full time

      The Executive Assistant will provide comprehensive support to BioMADE’s CEO, COO, and Chief of Staff. The Executive Assistant (EA) is a critical member of the Executive support staff and is responsible for managing the administrative and operational needs of the assigned executives. The EA must be comfortable crafting professional communication for a...

  • Executive Assistant

    5 days ago


    Minneapolis, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionJob Title: Executive AssistantLocation: 100% Onsite in Minneapolis, MNHours: M-F 8am-5pmSalary: $55k-$65kJob Responsibilities:Manage the executive's calendar, schedule appointments, and coordinate meetings.Screen incoming communications (emails, calls, messages) and prioritize or respond as appropriate.Prepare and edit...

  • Executive Assistant

    3 days ago


    Minneapolis, United States Ultimate Staffing Full time

    Job Title: Executive AssistantLocation: 100% Onsite in Minneapolis, MNHours: M-F 8am-5pmSalary: $55k-$65k Job Responsibilities:Manage the executive's calendar, schedule appointments, and coordinate meetings.Screen incoming communications (emails, calls, messages) and prioritize or respond as appropriate.Prepare and edit correspondence, reports,...


  • Minneapolis, United States Ultimate Staffing Full time

    Job Title: Executive AssistantLocation: 100% Onsite in Minneapolis, MNHours: M-F 8am-5pmSalary: $55k-$65k Job Responsibilities:Manage the executive's calendar, schedule appointments, and coordinate meetings.Screen incoming communications (emails, calls, messages) and prioritize or respond as appropriate.Prepare and edit correspondence, reports,...

  • Executive Assistant

    1 week ago


    Minneapolis, Minnesota, United States MERCHANT & GOULD PC Full time

    Job DescriptionMerchant & Gould PC, a leading intellectual property law firm, is seeking an Executive Assistant to support the administrative tasks for various Executive Team initiatives and projects. This position will be located in downtown Minneapolis, MN.The ideal candidate will have the ability to exercise good judgment in a myriad of situations, with...

  • Executive Assistant

    2 weeks ago


    Minneapolis, Minnesota, United States HomeServices of America, Inc. Full time

    Executive ReceptionistWe're seeking a highly skilled and organized Executive Receptionist to join our team at HomeServices of America, Inc. This is an exciting opportunity to work in a dynamic and fast-paced corporate office environment.Key Responsibilities:First Impressions: Greet visitors, provide direction, and ensure a welcoming atmosphere in our...


  • Minneapolis, Minnesota, United States Hot Dish Advertising Full time

    Job Title: Executive Administrative AssistantAbout the Role:We are seeking a highly skilled and experienced Executive Administrative Assistant to provide exceptional support to our President and CEO. As a key member of our team, you will be responsible for managing the President's schedule, coordinating travel arrangements, and handling confidential and...