Executive Assistant

5 days ago

Minneapolis, United States Ultimate Staffing Services Full time
Job DescriptionJob Description

Job Title: Executive Assistant

Location: 100% Onsite in Minneapolis, MN

Hours: M-F 8am-5pm

Salary: $55k-$65k

Job Responsibilities:

  • Manage the executive's calendar, schedule appointments, and coordinate meetings.
  • Screen incoming communications (emails, calls, messages) and prioritize or respond as appropriate.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Coordinate domestic and international travel arrangements, including booking flights, hotels, and transportation.
  • Prepare agendas, attend meetings, and take detailed minutes.
  • Follow up on action items and ensure deadlines are met.
  • Organize and coordinate executive meetings, board meetings, and off-site events.
  • Assist with special projects as directed by the executive, ensuring timelines and goals are met.
  • Research and gather data for reports or presentations on key business initiatives.
  • Track, manage, and report on project statuses.
  • Handle sensitive information with the utmost discretion.
  • Maintain confidentiality in all matters relating to business and personnel.
  • Serve as the primary point of contact between the executive and internal/external stakeholders.
  • Facilitate communication across departments and teams to ensure smooth operations.
  • Oversee office operations related to executive needs, including managing office supplies, catering, and visitor logistics.
  • Support the organization of company-wide events or initiatives, as needed.

Qualifications:

  • Bachelor's degree in Business Administration or related field (preferred but not required).
  • 3-5 years of experience as an executive assistant or in a similar role supporting senior executives.
  • Proven experience in handling complex schedules, travel arrangements, and project coordination.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
  • Familiarity with project management tools is a plus.
  • High level of professionalism and emotional intelligence.
  • Ability to work independently and with minimal supervision.
  • Strong problem-solving skills and the ability to anticipate needs.
  • Flexibility to adapt to changing priorities and handle multiple tasks.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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