Executive Secretaries and Administrative Assistants
4 weeks ago
We are offering an exciting long-term contract employment opportunity for an Executive Assistant in New York City. Situated within an industry that demands high levels of organization, administration, and attention to detail, you will be expected to provide exceptional support to our dedicated team.
Responsibilities:
• Organize, develop, and schedule monthly program reviews in collaboration with nutritionists.
• Coordinate sponsor trainings and workshops, including room setup, scheduling, and verification of training packages.
• Efficiently respond to inquiries from sponsors via email and phone.
• Exhibit strong time management and organizational skills in all tasks.
• Maintain a detail-oriented approach when interacting with program staff and the public.
• Demonstrate proficiency in Microsoft Office Programs and SharePoint.
• Handle and process invoices on a monthly basis, including tracking weekly hours worked.
• Ensure accurate record-keeping and processing of purchase orders.
• Conduct background checks as necessary, managing the associated fees with a Visa Credit Card.
• Adhere to RFQ terms of quotation and manage the replacement of RFQs as required.
• Proficiency in training staff members and new hires
• Ability to manage and process invoices accurately and promptly
• Skills in reviewing documents and reports for accuracy
• Experience in scheduling appointments, meetings, and events
• Capable of supervising entry level administrative staff
• Willingness to manage travel arrangements for executives
• Ability to answer calls and handle inquiries professionally
• Experience with creating and managing purchase orders
• Excellent time management skills to handle multiple tasks efficiently
• Prior experience in providing administrative assistance
• Ability to liaise with C-Suite executives and manage their schedules
• Proficiency in Microsoft Office Suites, including Word, Excel, and PowerPoint
• Knowledge of the credit card industry and related administrative tasks
• Strong computer skills, including the use of business software and systems
• Experience in scheduling meetings for teams or individuals
• Familiarity with management system software for business operations
• Ability to prepare and manage quotations for services or products
• Experience with SharePoint administration for document management
• Knowledge of web-based applications for business operations
• Responsibility for maintaining accurate attendance records
• Ability to manage conference rooms scheduling and equipment
• Experience conducting reference checks for potential hires
• Ability to manage e-files and digital documentation
• Experience with request for quotation processes and procedures
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New York, New York, United States NYC Health Hospitals Full timeTransforming Lives through Healthcare ExcellenceNYC Health + Hospitals is a leading public healthcare system in the United States, providing essential services to over 1 million New Yorkers annually. Our diverse workforce is dedicated to delivering high-quality care, without exception, and empowering every New Yorker to live a healthy life.Job SummaryWe are...
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Executive Secretary
1 week ago
New York, New York, United States NMD LLC Full timeJob Title: DispatcherCompany Overview:NMD LLC is a leading provider of administrative support services, seeking an experienced Dispatcher to join our team.Salary: $18.00 - $22.00 per hour (based on 8 hour shifts and industry standards)Job Description:We are looking for a highly organized and detail-oriented Dispatcher to provide administrative support to our...
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New York, United States NYC Health Hospitals Full timeEmpower Every New Yorker - Without Exception - to Live the Healthiest Life Possible NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large health system consists of...
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Sr. Executive Secretary
2 months ago
New York, United States NYC Health + Hospitals Full timeAbout NYC Health + Hospitals Empower Every New Yorker - Without Exception - to Live the Healthiest Life PossibleNYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large...
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Senior Administrative Assistant
3 weeks ago
New York, United States NYC Health Hospitals Full timeEmpower Every New Yorker - Without Exception - to Live the Healthiest Life PossibleNYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large health system consists of...
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Senior Administrative Assistant
4 weeks ago
New York, United States NYC Health Hospitals Full timeEmpower Every New Yorker - Without Exception - to Live the Healthiest Life PossibleNYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large health system consists of...
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Sr. Executive Secretary
2 months ago
New York, United States NYC Health + Hospitals Full timeAbout NYC Health + Hospitals Empower Every New Yorker — Without Exception — to Live the Healthiest Life PossibleNYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our...
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Executive Assistant
2 months ago
New York, United States NYC Health + Hospitals Full timeAbout NYC Health + Hospitals:Empower Every New Yorker — Without Exception — to Live the Healthiest Life PossibleNYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our...
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Executive Secretary
1 month ago
New York, United States NYC Health Hospitals Full timeNYC Health + Hospitals/Metropolitan is the community hospital of choice for residents of East Harlem, northern Manhattan, and neighboring communities. The hospital provides culturally-sensitive care in a welcoming and hospitable setting, emphasizing primary care medicine and utilizing the latest advances in medical science. Metropolitan delivers high quality...
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New York, New York, United States NYC Health Hospitals Full timeDedicated Administrative Support for Healthcare LeadersNYC Health + Hospitals seeks a skilled Administrative Assistant to provide exceptional support to our Executive Directors and Senior Executives at Central Office. This role requires a highly organized individual with excellent communication and interpersonal skills to handle confidential matters,...
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Executive Secretary
2 months ago
New Orleans, United States Tulane University Staff Full timeThe Senior Executive Secretary will provide comprehensive administrative support to the Department Chair and leadership staff of the Center for Sport. Responsibilities include setting up departmental meetings, distribution of reports, scheduling one-on-one reviews, transcribing and processing meeting minutes and maintaining the confidential files. This...
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Senior Executive Secretary
2 months ago
New York, United States NYC Health Hospitals Full timeLincoln Medical and Mental Health Center is one of New York City's premier acute care hospitals. Located in Downtown Bronx, Lincoln is a teaching hospital renowned for its Centers of Excellence, and a recognized industry leader in the implementation of state-of-the art medical technology and best practices. Our team of highly trained and caring medical...
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Executive Assistant/Legal Secretary
1 week ago
New York, New York, United States Hodgson Russ LLP Full timeAbout UsHodgson Russ LLP is a leading mid-size law firm with a rich history spanning over 200 years. We have worked alongside innovators and leaders of businesses large and small, helping them succeed and grow.We are seeking a highly skilled and intellectually curious individual to join our team as an Executive Assistant/Legal Secretary in our NYC office. In...
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Executive Secretary to Senior Leadership
4 weeks ago
New York, New York, United States Core Home Full timeJob Title:Executive Secretary to Senior LeadershipCompany Overview:At Core Home, we strive to be the fastest-growing company in the housewares industry. Our expertise lies in designing and manufacturing trendy kitchenware and hydration products that cater to diverse customer bases.We are seeking a skilled Executive Secretary to provide top-notch support to...
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Sr. Executive Secretary
2 months ago
New York, NY, United States NYC Health + Hospitals Full timeAbout NYC Health + Hospitals Empower Every New Yorker — Without Exception — to Live the Healthiest Life PossibleNYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our...
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Assistant Secretary for Human Services
2 days ago
New York, United States New York State Executive Chamber Full timeThe New York State Executive Chamber seeks a highly motivated individual to serve as Assistant Secretary for Human Services & Mental Hygiene. The Assistant Secretary will be part of a team of Assistant Secretaries reporting to the Deputy Secretary, helping provide support and oversight of various state agencies including Office of Mental Health, Office of...
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Assistant Secretary for Human Services
2 weeks ago
New York, United States New York State Executive Chamber Full timeThe New York State Executive Chamber seeks a highly motivated individual to serve as Assistant Secretary for Human Services & Mental Hygiene. The Assistant Secretary will be part of a team of Assistant Secretaries reporting to the Deputy Secretary, helping provide support and oversight of various state agencies including Office of Mental Health, Office of...
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Executive Secretary
2 weeks ago
New Roads, United States LOUISIANA WORKFORCE, LLC Full timeLOUISIANA WORKFORCE, LLC is seeking an Executive Secretary to provide high-level administrative support to our management team. The ideal candidate will have a strong background in administration, excellent communication skills, and be proficient in Microsoft Office.About the JobThis is a unique opportunity to work in a fast-paced office environment and...
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Secretary/Administrative Assistant
1 month ago
New Brunswick, United States Saint Peter's Healthcare System Full timeSecretary/Administrative Assistant Facilities Management The Secretary/Administrative Assistant will: * Compose and type correspondence, memos and reports * Manage calendars * Answer phones * Receive and screen visitors to the department * Take minutes during meetings * Manage expenses, ordering supplies, special requests for equipment for the...
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Secretary/Administrative Assistant
3 weeks ago
New Brunswick, United States Saint Peter's Healthcare System Full timeSecretary/Administrative AssistantFacilities ManagementThe Secretary/Administrative Assistant will:* Compose and type correspondence, memos and reports* Manage calendars* Answer phones* Receive and screen visitors to the department* Take minutes during meetings* Manage expenses, ordering supplies, special requests for equipment for the departmentAssisting...
