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Office Coordinator

2 months ago

Tempe, United States Robert Half Full time
Job DescriptionJob Description

We are offering a contract to hire employment opportunity for an Office Coordinator in Tempe, Arizona. This role involves a variety of administrative tasks within the facilities management industry. The selected candidate will have a significant role in ensuring the smooth operation of our workplace and will be instrumental in providing an optimal experience for all team members.


Responsibilities:


• Oversee the completion of maintenance and compliance needs for the location, ensuring all documentation is up-to-date at all times.

• Efficiently handle and resolve Workplace tickets raised by employees, ensuring a swift turnaround in line with expectations and urgency.

• Assist in various workplace projects as needed, providing administrative support and coordination.

• Work cross functionally with all teams and partners to provide an optimal employee experience.

• Plan and manage office events and experience projects, ensuring they meet requirements, deadlines, and budget constraints.

• Collaborate with Workplace Management to maintain good relationships with Building Management and all vendors, facilitating effective operation of all services including cleaning, security, and engineering.

• Assist with the management of Workplace expenses, ensuring they align with forecasted spend.

• Support the coordination and completion of all moves and furniture requirements.

• Utilize various software systems such as Concur, CRM, and Dentrix Dental Software to streamline administrative tasks and improve overall efficiency.

• Leverage skills in event planning and facilities management to ensure a well-organized and efficiently run office environment.

• Knowledge of accounting functions and answering inbound calls.

• Proven ability in providing administrative assistance and back-office support.

• Experience in event planning, facilities coordination, and facilities management.

• Familiarity with facilities planning and administrative office operations.

• Excellent communication and organizational skills.

• Ability to multi-task and prioritize work in a fast-paced office environment.

• High attention to detail and problem-solving skills.

• Strong written and verbal communication skills.

• Proficiency in MS Office.