Administrative Assistant

2 weeks ago


Clifton Park, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Assistant in CLIFTON PARK, New York. As an Administrative Assistant, you will be playing a crucial role in supporting the staff through various administrative tasks. You will be part of a dynamic team where your responsibilities will span from managing emails, customer service, to maintaining office supplies and equipment.
Responsibilities: • Facilitate effective communication by answering and routing phone calls as well as managing emails. • Ensure a welcoming environment by greeting visitors and directing them accordingly. • Oversee the maintenance and orderly arrangement of the lobby, copy room, kitchen areas, and office supply room. • Assist in the coordination of the use and scheduling of the conference room. • Manage the process of signed Purchase Agreements and Warranty Claims. • Maintain and track paperwork and insurance records of subcontractors. • Take charge of office equipment maintenance calls. • Create and work in various excel spreadsheets • Ensure the organization and filing of documents and records. • Execute miscellaneous errands as directed.• Proficiency in answering inbound calls, demonstrating exceptional communication and customer service skills.
• Strong ability in data entry, ensuring accuracy and attention to detail.
• Experience in email correspondence, showcasing excellent written communication skills.
• Ability to handle both inbound and outbound calls effectively.
• Extensive knowledge of Microsoft Excel, including the ability to create spreadsheets, charts, and formulas.
• Proficient in Microsoft Outlook for managing emails, contacts, and schedules.
• Skilled in using Microsoft PowerPoint to create impactful presentations.
• Expertise in Microsoft Word for creating, editing, and formatting documents.
• Proven experience in scheduling appointments, managing calendars, and coordinating meetings.

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