Administrative Assistant

1 month ago

Oak Park, United States Oak Park Elementary School District 97 Full time
Position Type:
Administrative Assistant/Clerical/Administrative Assistant - 12-Months

Date Posted:
7/10/2024

Location:
Central Office
Administrative Assistant

Revised: July, 2024

Perm/contract:

12 Month

Department:

Safety/Community Learning and Entrepreneurialism

Primary Reporting Location:

District Office

Level:

Salary:

As outlined in the OPESP Agreement

Date Available:

Immediately

About the District

Oak Park Elementary School District 97 is a PK-8 elementary school district serving the students of Oak Park in Cook County, Illinois. Oak Park is a village in Cook County, Illinois, adjacent to Chicago. It is the 29th-most populous municipality in Illinois with a population of 54,583 as of the 2020 U.S. Census. The district consists of 8 elementary schools and 2 middle schools which serve 5,532 students.

Oak Park School District is a highly diverse and welcoming school community for all. Our community has a history of being forward-thinking and inclusive. We are racially and economically diverse with about 46% of our students identifying as African-American, Hispanic, multiracial, or Asian.

Portrait of a District 97 Leader:
  • Champions the vision of the school district
  • Models a forward-thinking and innovative mindset
  • Stewards public funds with a high sense of responsibility
  • Leads with an unrelenting commitment to universal student success
  • Demonstrates the ability to organize teams to achieve common goals
  • Leads with an awareness of the cross-functional nature of district work
  • Generates a culture of care for, learning with and service to the community
  • Aspires to the highest standards of integrity, professionalism and confidentiality
  • Demonstrates a passion for working with a culturally, racially linguistically diverse district team of administrators, educators and staff in all roles
  • Actively seeks feedback, including critical feedback intended for professional growth
  • Understands the intersection of public school leadership, student learning and equity
  • Courageously addresses adult behavior that does not meet professional expectations
About This Role

Join our dynamic school district team as an Administrative Assistant at the district office In this crucial role, you will provide comprehensive administrative support to ensure the smooth operation of district-wide functions, in alignment with our district's equity commitments as expressed in Board Policy 7:12: Ensuring Racial and Educational Equity.

Your responsibilities will include providing a wide variety of complex and confidential administrative assistance support to an assigned department/area; conveying information regarding the functions and procedures; and ensuring efficient operations and systems of support, in a customer-centered, policy-guided manner. The ideal candidate is highly organized, detail-oriented, and possesses excellent interpersonal and multitasking skills. If you are passionate about contributing to the success of our educational community, supporting equity initiatives, and thrive in a fast-paced environment, we invite you to apply for this exciting opportunity.

Essential Role Responsibilities:
  • Provide assistance to families, staff, and administrators by coordinating a wide variety of projects, functions, and/or program components
  • Maintain a wide variety of manual and electronic documents files and records (e.g. budget data, employee records, financial records, reports, etc.) for providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements
  • Monitor various activities on behalf of assigned Administrator(s) (e.g. program components, meeting arrangements, account balances, work order status, etc.) for achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements
  • Participate in various meetings, workshops, and/or trainings for providing or receiving information, recording minutes, and supporting the needs of the attendees
  • Prepare a wide variety of processes, documents, and reports, of confidential and non-confidential nature (e.g. student and staff reports, department meeting processes, contracts for vendors, correcting procedures manual, itinerant staff work schedules, updating employment application lists, usernames and passwords, etc.) for documenting activities, providing written reference, and conveying information.
  • Present information on administrative procedures (e.g. department/program policies, submission procedures, etc.) for orienting new personnel and/or disseminating information to existing personnel
  • Procures supplies and materials for maintaining availability of required items
  • Monitor a wide variety of activities on behalf of assigned Administrator(s)
  • Enter, gather, and perform data analysis involving student information
  • Coordinate with school staff regarding state and federal grants, district initiatives, and programs
  • Answer phone calls and provide assistance to parents and school staff
  • Create written district communications
  • Assist with the creation and maintenance of various state and federal reports and grants
  • Other duties as assigned by the Administrator
Content Knowledge, Skills and Abilities Required:
  • Excellent organization and communication skills
  • Self-starter
  • Detail-oriented and able to find own mistakes. Cares about quality of work
  • Strict observance of deadlines and willingness to give whatever effort is required to meet a deadline
  • Ability to plan personal workload, keeping multiple deadlines in mind
  • Manages time, is able to prioritize tasks, and works efficiently
  • Team player
  • Excellent multi-tasking skills
Education, Credentials and/or Experience
  • Previous administrative experience required
  • Proficient in Microsoft Word, Excel, and PowerPoint
  • Proficient in Google Suite (Docs, forms, and sheets)
  • Previous experience with Illinois State Board of Education data collection systems and reporting


Physical Requirements:

This position requires the performance of light work-which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects. The position includes close visual acuity, frequent talking, hearing, walking and standing, occasional lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. The job is performed in non-hazardous environments and a clean atmosphere.

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