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Executive Assistant
2 months ago
Responsibilities:
• Efficiently manage the CTO and his staff's calendars and schedules, ensuring optimal time management and prioritization.
• Oversee all aspects of meeting management, which includes setting agendas, note-taking, and tracking action items for accountability.
• Coordinate logistics, materials, and communications for all-hands meetings and events.
• Ensure alignment and effective collaboration across the organization by coordinating activities and communications.
• Plan and execute department events, meetings, and conferences, coordinating across departments for seamless execution.
• Manage travel logistics for the organization, which includes booking flights, accommodations, and transportation.
• Collect and track organization metrics, providing regular updates to the CTO and leadership team.
• Collaborate with the finance department to manage the department's budget, ensuring accurate tracking and adherence to budgetary constraints.
• Manage vendors, contracts, services, and supplies in coordination with our finance department.
• Collaborate with HR on training, culture, and employee development initiatives to foster a positive work environment.• Proficiency in ADP - Financial Services
• Familiarity with Cisco Webex Meetings
• Experience with Concur
• Knowledge in CRM
• Hands-on experience with Kronos Timekeeping System
• Ability to use About Time software
• Proven track record in Calendar Management
• Excellent Communication skills
• Experience in managing Conference Calls
• Proficient in handling Correspondence
• Bachelor's degree or equivalent work experience in a related field
• Ability to multitask and prioritize work as needed
• Excellent time management skills
• Strong problem-solving skills
• Ability to maintain confidentiality of sensitive information
• Strong interpersonal skills and ability to build relationships with stakeholders, including staff, board members, and external partners
• Proficient in Microsoft Office Suite or related software for producing reports and presentations.