Executive Assistant to Real Estate Team

1 month ago


Lehi, Utah, United States McEwen Realtors Full time
Job Description

We are seeking a highly skilled and detail-oriented Executive Assistant to join our dynamic real estate team at McEwen Realtors. As a key member of our team, you will provide administrative support to our team lead and agents, ensuring seamless day-to-day operations and exceptional client experiences.

Key Responsibilities:
  • Maintain accurate and up-to-date company financial and client data in our CRM system.
  • Provide exceptional communication support, including taking notes, delivering messages, and making sales and follow-up calls on behalf of our team lead and agents.
  • Coordinate and schedule third-party services, such as staging and cleaning services, photography, and open houses, with agents and clients.
  • Plan and execute client appreciation events, including 3-5 events per year, from start to finish.
  • Craft engaging newsletters, social media posts, and internal/external content that aligns with our brand messaging and aesthetic.
  • Collaborate on marketing strategies and ensure consistency in brand messaging.
  • Build and maintain warm, professional relationships with our clients, ensuring their needs are anticipated and met.
  • Execute office management tasks, such as systematizing office records and purchasing office equipment.
  • Pick up orders and deliver client gifts.
  • Show homes and run open houses on behalf of agents during scheduled shifts.
  • Own various projects from start to finish with minimal oversight, ensuring each task is completed efficiently and thoughtfully.
Requirements:
  • A valid Real Estate License is required for this role.
  • High school diploma or equivalent required.
  • Strong interpersonal skills and time management skills.
  • 2+ years of experience as a personal assistant, office manager, or related position.
  • Experience in the real estate industry preferred.
Work Environment:

This is a 25-40 hour per week position, with scheduled hours between 9-6 M-F and 9-3 PM, 2 Saturdays per month. The ideal candidate will be available to work remotely and have a valid driver's license.



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