Executive Assistant

4 days ago

Saint Paul, United States Robert Half Full time
Job DescriptionJob Description

We are in search of an Executive Assistant to join our team. The role is based in Little Canada, Minnesota, and is crucial to our operations in the real estate industry. This position offers a contract to permanent employment opportunity and involves a blend of administrative and strategic responsibilities.


Responsibilities:

• Efficiently manage the CEO's calendar, ensuring optimal organization and time management.

• Facilitate effective communication via email, ensuring clarity and professionalism in all correspondence.

• Oversee administrative operations in the front office, contributing to smooth day-to-day functions.

• Support the CEO with various tasks, including document management, and updating checklists.

• Utilize Microsoft Office Suite and SharePoint for document creation, record keeping, and data management.

• Handle phone communications with excellent etiquette, providing information and resolving inquiries.

• Participate in conference calls as needed, ensuring clear and concise communication.

• Review and understand real estate leases and other related documents.

• Contribute to the team's knowledge of residential real estate, sharing insights and expertise.

• Proficiency in Calendar Management is required, with the ability to schedule and organize meetings, appointments, and events effectively.
• Excellent Communication skills are a must, both written and verbal, to facilitate clear interactions with executives, staff, and external contacts.
• Experience in handling Conference Calls, including scheduling, set up, and follow-up actions.
• Ability to manage Correspondence efficiently, including drafting letters, emails, and other business documents.
• Familiarity with Microsoft Outlook and its features, such as email management, calendar scheduling, and task organization.
• Competency in using Microsoft Office Suites, including Word, Excel, and PowerPoint, for various administrative tasks.
• Proficiency in Email Communications, with the ability to draft, edit, and send detail-oriented emails.
• Experience in Email Correspondence, with a focus on timely responses and maintaining a well-organized inbox.
• An understanding of Phone Etiquette, including courteous and detail-oriented telephone manners.
• Knowledge of the Real Estate - Residential sector would be an advantage, with an understanding of industry operations and regulations.
• Familiarity with Residential property management, including handling property-related issues, liaising with property owners, and understanding property contracts.

  • Executive Assistant

    1 month ago

    Saint Paul, United States Robert Half Full time

    Job DescriptionJob DescriptionAs a vital member of our client’s Finance team, the Executive Administrative Assistant will play an essential role in providing dedicated executive support to the CFO and broad administrative assistance to the Finance department. This role requires a proactive, organized, and detail-oriented professional who can handle...

  • Executive Assistant

    4 days ago

    Saint Paul, United States Robert Half Full time

    Job DescriptionJob DescriptionAs a vital member of our client’s Finance team, the Executive Administrative Assistant will play an essential role in providing dedicated executive support to the CFO and broad administrative assistance to the Finance department. This role requires a proactive, organized, and detail-oriented professional who can handle...

  • Executive Assistant

    4 weeks ago

    Saint Paul, MN, United States Ecolab Full time

    *6-month contract, high potential for conversion to a permanent position The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with...

  • Executive Assistant

    1 month ago

    St Paul, United States Ecolab Full time

    *6-month contract, high potential for conversion to a permanent position The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with...

  • Executive Assistant

    4 weeks ago

    St Paul, United States Aston Carter Full time

    Description: Job Responsibilities Seeking an experienced and professional Senior Administrative Assistant to provide support to Corporate Compliance Executive Leader and Safety, Health, and Environment Executive Leader. This position will perform complex and diverse administrative duties, interact with attorneys and their internal clients, outside counsel...

  • Executive Assistant

    2 weeks ago

    Saint Louis, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionUltimate Staffing is partnering with an in-home healthcare provider in the St. Louis area to find an Executive Assistant to support the company's owner. The ideal candidate will have 3-4 years of experience in an administrative role supporting C-Suite or Executive leaders. Job Title: Executive AssistantLocation: West St....

  • Senior Executive Support Specialist

    2 months ago

    Saint Paul, Minnesota, United States Biomedix Full time

    Job DescriptionBiomedix is a leading medical device and technology company with a portfolio of diagnostic devices and services that identify chronic conditions as well as support care planning and management to improve patient lives.We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our senior leadership...

  • Executive Support Specialist

    6 days ago

    Saint Paul, Minnesota, United States Paul Davis Restoration of Greater MSP and the Northland Full time

    About the RoleAt Paul Davis Restoration of Greater MSP and the Northland, we are seeking an experienced Executive Assistant to provide administrative support to our President.Key ResponsibilitiesProvide high-level administrative assistance to the President, including managing their calendar, coordinating travel arrangements, and preparing communications on...

  • Account Executive

    4 weeks ago

    Saint Paul, United States Granicus Full time

    Granicus is hiring a Small-Medium Government Account Executive to join our team! We are looking for a professional, customer-centric sales person with a technology sales background in local government to grow our business and number of customers. Candidates must have previous experience successfully prospecting over a large geographical region. This is an...

  • Account Executive

    4 weeks ago

    Saint Paul, United States Granicus Full time

    The Company Serving the People Who Serve the People Granicus is driven by the excitement of building, implementing, and maintaining technology that is transforming the Govtech industry by bringing governments and its constituents together. We are on a mission to support our customers with meeting the needs of their communities and implementing our technology...

  • Executive Restaurant Director

    5 days ago

    Saint Paul, Minnesota, United States Andreoni Recruiting Consultants Full time

    Are you a talented restaurant leader looking for a new challenge in the hospitality industry? We are currently seeking an Executive Restaurant Director to join our team at Andreoni Recruiting Consultants in Minnesota.About the Role:The successful candidate will be responsible for leading a high-performing team of restaurant managers and staff, driving growth...

  • Executive Assistant

    4 weeks ago

    Saint Louis, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Executive Assistant in the Real Estate & Property industry. This role will be based in SAINT LOUIS, Missouri, United States. As an Executive Assistant, you will be vital in ensuring smooth operations within our team, with responsibilities ranging from managing...

  • Executive Director

    6 hours ago

    Saint Paul, United States Brookdale West St. Paul AL(MN) Full time

    Job DescriptionJob DescriptionOverviewLicensed Assisted Living Director (LALD) License in Minnesota Required Voted by Newsweek in 2024 as one of America's Greatest Workplaces for DiversityMake Lives Better Including Your Own.If you want to work in an environment where you can become your best possible self, join us! You’ll earn more than a paycheck;...

  • Executive Assistant to CEO

    3 weeks ago

    Saint Petersburg, United States AllStaff, Inc. Full time

    Job DescriptionJob DescriptionJob OverviewWe are seeking a self-motivated, multi-tasker, and demonstrated team player to fill the role of an Executive Assistant to support our executive team. The Executive Assistant will play a pivotal role in the future of our company. The ideal candidate will possess exceptional communication skills, strong attention to...

  • Executive Assistant to CEO

    3 weeks ago

    Saint Petersburg, United States AllStaff, Inc. Full time

    Job DescriptionJob Description***Please read through skills and requirements before applying***Job OverviewWe are seeking a self-motivated, multi-tasker, and demonstrated team player to fill the role of an Executive Assistant to support our executive team. The Executive Assistant will play a pivotal role in the future of our company. The ideal candidate will...

  • Transportation Modeling Executive

    7 days ago

    Saint Paul, Minnesota, United States Minnesota Department of Transportation Full time

    OverviewThe Minnesota Department of Transportation is seeking a highly skilled Transportation Modeling Executive to lead the creation of its first statewide travel demand model. This role offers an exciting opportunity to develop and implement policies, rules, standards, and procedures for transportation modeling in the state.Key ResponsibilitiesDevelop,...

  • Executive Chef

    4 days ago

    Saint Paul, Minnesota, United States New Perspective Senior Living LLC Full time

    We are seeking a skilled and compassionate Executive Chef to join our team at New Perspective Senior Living LLC. In this role, you will be responsible for executing recipes, preparing the kitchen, and creating delicious and nutritious meals for our residents.ResponsibilitiesPrepare high-quality meals that meet the dietary needs of our residentsMaintain a...

  • Project Executive

    6 months ago

    Saint Paul, United States Per Se Group Full time

    Summary Per Sé Group is working with an ENR top-ranked Mechanical contractor looking to hire a Mechanical Project Executive. This individual will provide high level project oversight, leadership to a project management team, setting expectations & objectives as well as all financial aspects of assigned responsibilities. This individual is responsible for...

  • Executive Housekeeper, Resorts

    3 months ago

    Saint Paul, United States HHS, LLC Full time

    Position: Director of Housekeeping - Wisconsin Dells Location: For the first few weeks this position will be traveling to support multiple locations in the continental United States.  This position will transition to be permanently at Wisconsin Dells by Labor Day in September. The candidate must be able to relocate to The Dells by 1st week of September...

  • Executive Housekeeper, Resorts

    4 weeks ago

    Saint Paul, United States HHS, LLC Full time

    Position: Director of Housekeeping - Wisconsin Dells Location: For the first few weeks this position will be traveling to support multiple locations in the continental United States.  This position will transition to be permanently at Wisconsin Dells by Labor Day in September. The candidate must be able to relocate to The Dells by 1st week of September...