Front Desk Coordinator

2 weeks ago

Roseville, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for a Front Desk Coordinator in the professional services industry, located in Roseville, California. As a Front Desk Coordinator, you will be the first point of contact for clients, visitors, and vendors, as well as handle various administrative tasks to ensure smooth office operations.

Responsibilities

• Oversee the reception area by welcoming and directing clients, vendors, and visitors
• Maintain the appearance and functionality of the lobby and conference rooms
• Manage office supplies and refreshments, ensuring they are well-stocked and replenished as needed
• Handle incoming and outgoing mail and packages, along with scanning incoming E-Files
• Schedule client meetings as required, and manage conference room reservations
• Assist in the set-up for Friday lunches during busy seasons
• Provide general administrative support, including filing, faxing, and scanning
• Conduct occasional travel for office errands such as deliveries to the post office, FedEx, or clients
• Support the administrative team as a backup when needed
• Undertake various ad hoc projects as assigned.• Proven experience in Administrative Assistance.
• Proficient in Answering Multi-Line Phone System.
• Experience in providing Concierge Services.
• Strong Customer Service skills.
• Ability to perform Data Entry tasks with accuracy.
• Excellent Interpersonal Skills.
• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word.
• Experience in Organizing Files.
• High school diploma or equivalent education level.
• Ability to communicate effectively in English both verbally and in writing.
• Must have legal right to work in the United States.
• Ability to handle confidential information.
• Strong problem-solving skills and attention to detail.
• Ability to work in a fast-paced environment.
• Strong time management skills and ability to prioritize tasks.
• Must be a team player with a positive attitude.
• Ability to handle stressful situations in a calm and professional manner.
• Demonstrated ability to take initiative and work independently.
• Must be able to work a flexible schedule including evenings and weekends.
• Familiarity with office equipment and procedures.
• Excellent telephone etiquette.
• Professional appearance and demeanor.

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