HR & Payroll Manager

23 hours ago

Irving, United States Robert Half Full time
Job DescriptionJob Description

We are seeking an experienced HR and Payroll Manager to oversee full-cycle multi-location, multistate HR and payroll operations for our organization of fewer than 200 employees. The ideal candidate will have extensive expertise with ADP Workforce Now (WFN) and a proven track record in managing HR and payroll with a smaller organization. This role requires a strong ability to navigate complex HR and payroll systems, ensure compliance, and collaborate across departments to support both employees and leadership.


Key Responsibilities:

 Payroll Management:

  • Administer and process bi-weekly payroll for employees across multiple states and locations using ADP WFN.
  • Handle all aspects of payroll, including deductions for benefits, garnishments, and PTO management.
  • Reconcile payroll records and manage year-end reporting such as W-2s.
  • Accurately post payroll data to the General Ledger and provide detailed reports to accounting and leadership.
  • Calculate and input commissions, annual bonuses, and performance-related salary changes.

 

HR Management:

  • Oversee full-cycle HR processes, including recruitment, onboarding, performance management, and terminations.
  • Coordinate annual performance review cycles and maintain accurate records of salary updates and promotions in ADP WFN.
  • Serve as a resource for employee relations, mediating conflicts, resolving HR inquiries, and fostering a positive work environment.
  • Update and enforce HR policies to ensure compliance with federal, state, and local labor laws.

 Benefits Administration:

  • Lead Open Enrollment and manage ongoing benefits administration, including health insurance, 401(k), FMLA, workers’ compensation, and disability.
  • Maintain the Benefits Dashboard in ADP and liaise with benefits providers and brokers to ensure accuracy and compliance.
  • Process benefits provider invoices and post them to the General Ledger while analyzing and reporting costs to subsidiary controllers.
  • Provide training to managers and employees on payroll and benefits processes.

 Regulatory Compliance:

  • Administer and audit workers’ compensation claims, disability claims, and FMLA, ensuring timely resolutions and accurate reporting.
  • Coordinate employee handbook reviews and updates to reflect current policies and regulations.
  • Prepare for audits related to corporate taxes, general liability, employee benefits, and 401(k) plans.

 Accounting Collaboration:

  • Assist the accounting team with payroll tax reporting, benefit plan audits, and financial analysis related to payroll and employee benefits.
  • Support projects such as workers’ compensation and general liability insurance renewals.
  • Act as co-administrator for the company’s credit card program.

 Employee Engagement:

  • Develop and implement programs to enhance employee engagement and satisfaction.
  • Partner with leadership to create professional development opportunities and foster a culture of recognition and growth.

Qualifications:

  • Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field.
  • Minimum of 8–10 years of HR and payroll experience in multistate, multi-location environments.
  • Expertise in ADP Workforce Now (WFN) is mandatory.
  • Experience in family-owned or private equity-owned organizations preferred.
  • Knowledge of general accounting principles and collaboration with finance teams.
  • HR certifications such as PHR or SHRM-CP are a strong plus.
  • Exceptional organizational, communication, and interpersonal skills.

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