Administrative Associate, General Surgery

4 weeks ago

Palo Alto, California, United States Stanford Blood Center Full time
About the Role

This is a hybrid position that requires a highly motivated and skilled Administrative Associate to provide comprehensive administrative and operational support to four faculty members in the Section of Trauma/Critical Care.

Key Responsibilities
  • Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature.
  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports.
  • Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Create complex reports and spreadsheets which may utilize specialized software and systems.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
Requirements
  • College degree
  • Prior work experience at Stanford University and/or in higher education strongly preferred
  • Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred
  • Ability to independently compose/draft correspondence on behalf of the department leadership
  • Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations
Work Environment

This role requires a fast-paced and dynamic work environment with a strong sense of organization and adaptability.

What We Offer

Stanford University provides a comprehensive rewards package, including competitive pay, excellent benefits, and opportunities for professional growth and development.

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